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Word 2010 Essential Training

Using the Thesaurus and Research and Translation tools


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Word 2010 Essential Training

with Gini Courter

Video: Using the Thesaurus and Research and Translation tools

Spelling and Grammar are only the beginning of the tools that we need to check documents in a global marketplace, and in our global economies. Let's go to the Review tab and take a look at the other proofing and language tools that are available in Microsoft Word 2010. I'd like to begin with our Research tools. The Research tools allow us to look up a word when we're not sure what it is. So I'm going to choose, for example, the word "" and do some research.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Using the Thesaurus and Research and Translation tools

Spelling and Grammar are only the beginning of the tools that we need to check documents in a global marketplace, and in our global economies. Let's go to the Review tab and take a look at the other proofing and language tools that are available in Microsoft Word 2010. I'd like to begin with our Research tools. The Research tools allow us to look up a word when we're not sure what it is. So I'm going to choose, for example, the word "" and do some research.

I have a choice of many different Reference Books. For example, I can go take a look on Research Sites. I can look in Encarta, or in a particular dictionary. So let's take a look and see what Encarta tells us. And it tells us the galleries range from a place for art exhibitions to long narrow rooms, to parts of theaters and underground passages, to the audience sitting in the cheapest seats. So lots of choices in the dictionary. Let's enter some other terms and see how they hold up.

For example, if we enter "MSFT" and to translate this, let's just click Research again. Notice that that term is automatically moved here, and I'm going to say let's take a look at Microsoft Money Stock Quotes. This is the ticker for Microsoft. If we wanted to insert the price for Microsoft stock, or you could insert conceivably other information, we will just do that, and there it is. I can also get a detail quote and get charts on lots of other information. So we have access to stock information.

If, for example, we enter an address, we can select the address and do research on it. And the kind of research we might do on an address, rather than being a stock quote would be, for example, a Bing site. That would give us information about what's at that location, even allow us to click on different Web sites to get there. So again very powerful Research tools that are available. Don't simply assume that all you have here is a dictionary. There is far more than a dictionary contained on the Research tab, and the list of services is growing that's available to you in Word 2010.

Next, let's take a look at the Thesaurus, which is included in Research, but also included is a separate tool. So I have the word "items" in this document a lot. And I'm actually feeling tired of the word items, because I am over using it. I know there are other words that I could use. So I can right-click, and I can choose, for example, Synonyms, and these come from the thesaurus, things like substances, matters stuffs, objects. Or I can click on Thesaurus and get an even more robust list.

So items could mean articles or things. So I could say entries or elements or points. It says, "Is this what you were looking for?" Well, you could look in other reference books or other reference sites, if you wish. So the Thesaurus helps us find synonyms, and then optionally it will list some antonyms. Let's choose the word designed and run it through the Thesaurus. Intended, planned, so adjectives and verbs both. If there is one of these words that you think is close to considered, now I'm going to click considered, then measured, then careful, and I can follow until I find a very exact word that is precisely the word that I want.

The next tool in the Proofing tools is Word Count, and Word Count allows me to see how many words there are in my document, or selection. Note, I have one word selected right now, and it tells me that. Let's select either no words or the entire document and run the Word Count again. We find we have two pages, about 768 words in this document, including words that might be on text boxes, footnotes, or endnotes. I am going to close the Research pane, and we're going to take a look at the Language tools now.

Now there is part of this document that's actually a paragraph in Spanish, and you might wonder a few things about it. You might wonder what it means. You might wonder why, since it's clearly not spelled the way English words are spelled, why it's not being tripped over by spell check, why this isn't in one continuous red and green underline. So, we will solve all of those mysteries and more by looking at the Language Settings. First, I'm going to take a look at the Proofing Language. The Proofing Language for this entire document includes not just English, but Spanish, because the Spanish dictionary is loaded.

By choosing Language > Language Preferences, and making sure that that Spanish dictionary is added to my list of available Editing Languages, Word will automatically determine that a paragraph is Spanish or English and use the appropriate dictionary, English, or International Spanish to check the text in that paragraph, or those pages. So that's pretty cool. Under Translate, we have some nice tools, some of which are new and some of which are not.

Before I can use Translate easily, I should choose a preferred Translation Language. The Translation Language I find myself using a lot right now is translating from Spanish to English. So I'm going to say when I see text and I ask for a translation, I'm hoping to see some English, and that traditionally I'll be translating from Spanish into English. Spanish (International Sort) is the only Spanish dictionary that's loaded right now available from Microsoft. But over time, we will probably see additional Spanish-Mexican and Spanish-Spain, Spanish-Central America.

So don't be afraid to go back and check for additional dictionaries as time goes on. Nothing will prompt you to say there is a more precise Spanish dictionary, for example. Once I've chosen my Translation Language, I can either translate some text directly, I can translate a whole document, some selected text, or I can use this new feature called the Mini Translator, which is on right now. So if I select some text, having told the Mini Translator I'd like to see it in English, then I pause and move into my text, In addition to the Mini toolbar, you'll notice of very big shade that appears here.

I am going to move into the text and move here. And there is the Spanish to English translation of this text: "On the Insert tab, the galleries include elements." If I want to know what a particular word means, I can double-click, pause for a moment, and it says this word means coordinate. This word, it can't find. This word means to pick or to choose, to select. If I'd like to translate this entire paragraph, then I can select it and either move into the Translator and say I'd like to expand and do some research on this, or I can choose Translate > Translate Selected Text.

The Research panel opens again, and it's translating this from Spanish to English, and this is per my request in my Translation Language settings, Translate from Spanish to English. And it says, on the Insert tab, the galleries include elements. If I want to insert that translation in my document, I can simply press Enter to create a new line and insert that translation very quickly. Microsoft Word 2010 includes a wonderful set of Proofing and Language tools to help you make sure your spelling and grammar are correct, to help you choose exactly the right word when you wish, to help you research the words in documents that you receive, to let you count your words, and to allow you to proof and translate in different languages.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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