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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
The Styles window is one of the most important features when working with styles. It has a feature that allows you to view a style prior to applying, tooltips to see what formatting attributes are defined in the style, ways to modify and delete styles, and it's a central hub for style users. And, of course, it allows you to apply styles, which we are about to do. We have a catalog layout that we need to add styles to. The content changes for each edition of the catalog, but we want the formatting to remain consistent with our previous issues, so let's get started by giving it some style using the Style window.
Begin by clicking anywhere in the heading one, which is our California Calm up here at the top. Make sure you don't have something selected, like I just did here; just click anywhere in the paragraph. There are two ways to open up the Style window. You can use Ctrl+Alt+Shift+S and that will open up the style window, or you can click on this Extend button. It's right underneath of Change styles on the Home Ribbon. If you click on this little down arrow, it will also open up the Style window.
Down at the bottom of your style window, you have a little check box here that says Show Preview. It's nice to have this turned on, because you will be able to see a preview of what your styles look like prior to applying. We have already selected California Calm. Now we will apply the Heading 1 style to California Calm. In this particular document, we've called the heading 1 California Heading 1. Click on it, and it's applied. It's that easy. Now let's style the rest of our document.
Just click anywhere in the intro paragraph, and we will apply California Intro. And the next paragraph that starts with "Who can say," click in that paragraph and it's a body paragraph, so we want to apply the California Body style. Click on Orange County Oasis. That's a subtitle for the body, and we'll apply to California Body Subtitle style. Click in the paragraph that starts with "Nestled along." That's also a California Body style, so click on it. We are almost there.
So click on Yosemite Yoga Retreat. It's also a subtitle, so click on California Body Subtitle. The last paragraph here is "Experience the ultimate." Click on that paragraph, and it's also a body, so let's apply to California Body. We've done most of our document, except we have missed this table here in the middle, so let's apply some styles to it. Click on the word Tour. Then in your Style window, scroll down till you see the style that's called California Tour Info Title and click.
We want to apply the California Tour Info Body to the entire text box here in our table, so click in this textbox and you will see a box with dashed lines all the way around. Click on the line, and it will become solid. Now let's apply our style. Click on California Tour Info Body, and we are done. I have shown you two ways to open the Styles window: by using the Extend button and by using Ctrl+Alt+Shift+S. It's easy to apply styles using the Style window.
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