Using the Styles pane to apply styles
Video: Using the Styles pane to apply stylesThe Styles pane is one of the most important features when working with styles. It has the feature that allows you to view a style prior to applying, tooltips to see what formatting attributes are defined in the style, ways to modify and delete styles, and it's a central hub for style users, and of course it allows you to apply styles, which we are about to do. So let's get started by giving this document some style using the Styles pane. In this exercise, we will be applying styles to the first page only.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Using the Styles pane to apply styles
The Styles pane is one of the most important features when working with styles. It has the feature that allows you to view a style prior to applying, tooltips to see what formatting attributes are defined in the style, ways to modify and delete styles, and it's a central hub for style users, and of course it allows you to apply styles, which we are about to do. So let's get started by giving this document some style using the Styles pane. In this exercise, we will be applying styles to the first page only.
The second page has already been done for us. We are going to begin by clicking anywhere in the California Calm heading at this top. You don't have to select the whole thing. Just click anywhere in it. Because we are going to be applying a paragraph style, we could be anywhere in the paragraph. There are two ways to open up the Styles pane. You can use the keyboard shortcut, Alt+ Ctrl+Shift+S, or you can use the Extend button, which is located underneath of the Change Styles button here. It looks like a little square with an arrow pointing down, and if you hold your mouse over it, there you will see your keyboard shortcut: Alt+Ctrl+Shift+S. So go ahead and click.
It opens up the up the Styles pane, and one of the things that you want to make sure that you have checked is this Show Preview, down here at the bottom. If you don't, you will just see a list of your styles, but if you click on Show Preview, you can see what your styles look like. We are going to apply the California Heading 1 to California Calm. If you look over here in your Styles list - and you may want to expand this out a little bit so you can see all of your styles - is we are going to find, again, Ca Heading 1 and click on it, and that's it. You've got your style applied from your Styles pane.
This "Peaceful, serene, valleys" is an introductory paragraph, so we are going to apply California Intro. So just click anywhere in the paragraph and click on Ca Intro. If you scroll down just a little bit, you will see this paragraph that starts with "Who can say what relaxation is for," click anywhere in that paragraph, and that is a body paragraph, and we are going to apply the California body, and you can click here. If you don't see these styles in your Styles pane and you are not using the exercise files, they are not going to be available, because styles do travel with the document.
Now let's scroll up to the top here, and where it says "Nestled along the stunning coastline," click anywhere in that particular paragraph. The "Nestled along the stunning coastline" paragraph is a California body paragraph as well. Since the last thing that we did was to apply the California body paragraph, we can use the F4 function key to apply California body again. What the F4 function key does is whatever the last thing you did in Word was, for example, let's say that you deleted something, then it will, if you press F4, delete something.
If you bolded something, you can press F4 and it will bold something, or if the last thing you did was apply the California body style, if you press F4, it will apply the California body style. So that's a nice little feature to remember when you are applying styles that makes it really helpful. You don't have to go back and forth. Down here at the bottom, underneath Yosemite Yoga Retreat, is a paragraph that starts with "Experience the ultimate Northern California." Click in it, anywhere, and press F4, and that's about it for the main part of our document.
We do have this orange area in here, and we are going to apply a few styles to it, too. Where it says "Tour" click on the word "Tour" anywhere in it there. Again, we are going to be using a paragraph style so it doesn't matter, and we are going to apply California Tour Info Title. So you may need to scroll down a little bit in your Styles pane and choose California Tour Info Title and click. That's looking pretty good. Now down here where it says "Duration: 2 Weeks," if I tried to apply the correct style, there are several paragraphs in here, and I really can't tell that unless I turn on my paragraph section marks.
So look underneath this Paragraph section, and then up here at the top where it says Show/Hide. And if you click on it, you will be able to see your paragraph marks. So as you can see, there are several different paragraphs here, and what we are going to do is since this is in a text box, we can click on the text box, and we can apply a style to everything within that text box. So make sure that you click on the text box, and we are going to apply the California Tour Info Body over here Ca Tour Info Body style and when you click on it, there it is.
We are done with our document. We have learned two ways to open the Styles pane: by using the Extend button and the keyboard shortcut Alt+Ctrl+Shift+S. We have learned how to apply styles using the Styles pane and also how to use F4 function key to continue applying the same style easily.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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