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Using the Styles pane to apply styles

From: Word 2007: Styles in Depth

Video: Using the Styles pane to apply styles

The Styles pane is one of the most important features when working with styles. It has the feature that allows you to view a style prior to applying, tooltips to see what formatting attributes are defined in the style, ways to modify and delete styles, and it's a central hub for style users, and of course it allows you to apply styles, which we are about to do. So let's get started by giving this document some style using the Styles pane. In this exercise, we will be applying styles to the first page only.

Using the Styles pane to apply styles

The Styles pane is one of the most important features when working with styles. It has the feature that allows you to view a style prior to applying, tooltips to see what formatting attributes are defined in the style, ways to modify and delete styles, and it's a central hub for style users, and of course it allows you to apply styles, which we are about to do. So let's get started by giving this document some style using the Styles pane. In this exercise, we will be applying styles to the first page only.

The second page has already been done for us. We are going to begin by clicking anywhere in the California Calm heading at this top. You don't have to select the whole thing. Just click anywhere in it. Because we are going to be applying a paragraph style, we could be anywhere in the paragraph. There are two ways to open up the Styles pane. You can use the keyboard shortcut, Alt+ Ctrl+Shift+S, or you can use the Extend button, which is located underneath of the Change Styles button here. It looks like a little square with an arrow pointing down, and if you hold your mouse over it, there you will see your keyboard shortcut: Alt+Ctrl+Shift+S. So go ahead and click.

It opens up the up the Styles pane, and one of the things that you want to make sure that you have checked is this Show Preview, down here at the bottom. If you don't, you will just see a list of your styles, but if you click on Show Preview, you can see what your styles look like. We are going to apply the California Heading 1 to California Calm. If you look over here in your Styles list - and you may want to expand this out a little bit so you can see all of your styles - is we are going to find, again, Ca Heading 1 and click on it, and that's it. You've got your style applied from your Styles pane.

This "Peaceful, serene, valleys" is an introductory paragraph, so we are going to apply California Intro. So just click anywhere in the paragraph and click on Ca Intro. If you scroll down just a little bit, you will see this paragraph that starts with "Who can say what relaxation is for," click anywhere in that paragraph, and that is a body paragraph, and we are going to apply the California body, and you can click here. If you don't see these styles in your Styles pane and you are not using the exercise files, they are not going to be available, because styles do travel with the document.

Now let's scroll up to the top here, and where it says "Nestled along the stunning coastline," click anywhere in that particular paragraph. The "Nestled along the stunning coastline" paragraph is a California body paragraph as well. Since the last thing that we did was to apply the California body paragraph, we can use the F4 function key to apply California body again. What the F4 function key does is whatever the last thing you did in Word was, for example, let's say that you deleted something, then it will, if you press F4, delete something.

If you bolded something, you can press F4 and it will bold something, or if the last thing you did was apply the California body style, if you press F4, it will apply the California body style. So that's a nice little feature to remember when you are applying styles that makes it really helpful. You don't have to go back and forth. Down here at the bottom, underneath Yosemite Yoga Retreat, is a paragraph that starts with "Experience the ultimate Northern California." Click in it, anywhere, and press F4, and that's about it for the main part of our document.

We do have this orange area in here, and we are going to apply a few styles to it, too. Where it says "Tour" click on the word "Tour" anywhere in it there. Again, we are going to be using a paragraph style so it doesn't matter, and we are going to apply California Tour Info Title. So you may need to scroll down a little bit in your Styles pane and choose California Tour Info Title and click. That's looking pretty good. Now down here where it says "Duration: 2 Weeks," if I tried to apply the correct style, there are several paragraphs in here, and I really can't tell that unless I turn on my paragraph section marks.

So look underneath this Paragraph section, and then up here at the top where it says Show/Hide. And if you click on it, you will be able to see your paragraph marks. So as you can see, there are several different paragraphs here, and what we are going to do is since this is in a text box, we can click on the text box, and we can apply a style to everything within that text box. So make sure that you click on the text box, and we are going to apply the California Tour Info Body over here Ca Tour Info Body style and when you click on it, there it is.

We are done with our document. We have learned two ways to open the Styles pane: by using the Extend button and the keyboard shortcut Alt+Ctrl+Shift+S. We have learned how to apply styles using the Styles pane and also how to use F4 function key to continue applying the same style easily.

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This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6660 viewers

Mariann Siegert
Author

 
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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