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Word 2007: Creating Envelopes and Labels
Illustration by Neil Webb

Using Outlook contacts as a recipient list


From:

Word 2007: Creating Envelopes and Labels

with David Rivers

Video: Using Outlook contacts as a recipient list

If you're one of those people who uses Microsoft Outlook to store your contact information, you'll be glad to know you can use these contacts in Microsoft Word as a recipient list. So, we'll flip over to Microsoft Word. You can have any document on your screen, whether it's a label, an envelope or a new blank document like I have in front of me. We'll go up to the Mailings tab and we'll Select Recipients. Now, you'll notice the third option is to Select from Outlook Contacts. When you select this, you'll see a list of the different contacts you can choose from. If you're only using one contact file, it appears selected, just click OK and you'll see a list of those contacts displayed in the Mail Merge Recipients dialog box.
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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Word 2007: Creating Envelopes and Labels
2h 36m Intermediate Feb 10, 2010

Viewers: in countries Watching now:

In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.

Topics include:
  • Printing from a sheet of labels
  • Creating recipient lists
  • Using the Mail Merge wizard
  • Printing e-postage
  • Creating business cards
Subject:
Business
Software:
Word
Author:
David Rivers

Using Outlook contacts as a recipient list

If you're one of those people who uses Microsoft Outlook to store your contact information, you'll be glad to know you can use these contacts in Microsoft Word as a recipient list. So, we'll flip over to Microsoft Word. You can have any document on your screen, whether it's a label, an envelope or a new blank document like I have in front of me. We'll go up to the Mailings tab and we'll Select Recipients. Now, you'll notice the third option is to Select from Outlook Contacts. When you select this, you'll see a list of the different contacts you can choose from. If you're only using one contact file, it appears selected, just click OK and you'll see a list of those contacts displayed in the Mail Merge Recipients dialog box.

So, of course, from here, if you wanted to deselect anybody, you didn't want to use them in the Mail Merge, you could do so by deselecting their checkbox. The only difference using Microsoft Outlook contacts is if you need to edit the list, if you want to change names, addresses, when you click the Contacts under Data Source, notice you cannot edit from within Microsoft Word. You'll have to do it in Outlook. When you do it in Outlook, you'll have to come back here and refresh the list to get the latest changes. Once you've got them, click OK, and you've now selected your recipient list.

If you go to Edit Recipient List now from the Ribbon, you'll see the exact same thing. You have to go into Outlook to make any changes, but here's where you can go to make changes to the actual contacts you want to use in the upcoming mail merge. So, when you click OK, you're ready to go with your Outlook contacts selected as your recipient list.

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