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You may already be using the Navigation pane to browse pages or find text strings in your document, but you ain't seen nothing yet, because when you work with document structured using Styles, you can turn loose the real power of the Word 2010 Navigation Pane. In chapter 1, we took a look at two of the tabs, the Find tab and the Browse Pages tab here in the Navigation pane. But in a well-formatted document, that is a document that uses Styles, we add two new capabilities to the Navigation pane.
First, the Browse by headings tab will have some content. So if you're searching, you can see three different things. You can see the text in context, pages, and sections. So let's look, for example, for the word "probation." We'll find here when we browse the text by context, that we find 13 different matches. We can go to any of them. We find that this text is listed on a handful of pages: 4, 5, 7, 9 and so on.
But unless you've memorized the contents of every page in your document, viewing search results by headings is going to be a lot easier, because when I take a look at Browse by headings, I can actually see that it's not just on page 4. It's actually part of Employment Relations or Regular Full-Time, Regular Part-Time. Each of the headings that is highlighted is a heading where the search results have been found. You can navigate to any of these pages, or any page that's not highlighted, by simply clicking.
I'm going to remove the search results. This is the document structure, its skeleton - if you will - on the left, and the document itself on the right. So you can use this Headings tab to quickly go to a particular section of your document if you wish. But we can also use it to rearrange the document. For example, if we decided that we wanted to move Section 7 above Section 6, or move Section 4 below Section 5, I can simply grab the Section, drag it, and move an entire Section.
Now, I'll have a little renumbering to do here, but I've restructured my entire document. I grabbed a heading and the subheadings went along with it. For very, very long documents, you can also collapse your subheadings and see only the heading levels if you wish which makes it easier to work with rearranging your document, and navigating in your document. It's really easy to overlook this Navigation pane, or to forget how powerful it is. If you work with long or complex documents, I'd recommend that the Navigation pane might be a command that you want to add to your Quick Access toolbar, so that you can easily turn it on and off, because even the largest documents are incredibly easy to handle using Word's Navigation pane.
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