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Using the Highlighter

From: Word 2007 Essential Training

Video: Using the Highlighter

When you need to draw attention to a portion of the text that's in your paper document, what do you do? You use a highlighter. When you need to do the same to text that's in your electronic Word document, guess what? You use the Word highlighter. And I really should say highlight-ers because there are number of colors to choose from as well. So let's highlight some text. We're still using our Parts Inventory document but if you've skipped to this lesson, no problem. Follow me to the Office button and then down to Open. You want to navigate to the Lesson 5 folder, and we've got one here called Parts Inventory 2 that you can click on and open.

Using the Highlighter

When you need to draw attention to a portion of the text that's in your paper document, what do you do? You use a highlighter. When you need to do the same to text that's in your electronic Word document, guess what? You use the Word highlighter. And I really should say highlight-ers because there are number of colors to choose from as well. So let's highlight some text. We're still using our Parts Inventory document but if you've skipped to this lesson, no problem. Follow me to the Office button and then down to Open. You want to navigate to the Lesson 5 folder, and we've got one here called Parts Inventory 2 that you can click on and open.

It's a very similar document to what we've been working on in the previous lesson. So here's our inventory and maybe we want to draw some attention to some text in this document such as the gas range, we want people to see that it is a gas range, not electric. What we can do is things like change the fonts and color and size, and that kind of thing, but if we want to be like a paper document, especially when we print it out, we can highlight it by going up to the Highlighter button. Now the Highlighter button is right here and when you click the drop-down next to it, you can actually choose the color you want to highlight with.

Yellow is the default so with yellow selected, you simply click and drag over the word or text that you want to highlight. I'll click over gas and when I let go, look at that. It's highlighted in yellow. Let's change the color and highlight the price of our dishwasher, because that's kind of low. Again we go to the drop down this time and we'll choose maybe this pink color here and we'll click and drag over the price and let go. So you might be wondering okay, what if I want to take that highlighting off or maybe change the color? No problem.

You just go up to the drop down again and one of the options is No Color. So if I was to choose No Color and click across some highlighted text, you can see I'm changing it to no color. I do want that highlighted though. So I'm going to the click the drop- down and maybe choose purple over here. And I'm just going to double click, you can see it happens. That's a selecting shortcut. I get one part of my price. If I triple click, I get the whole line or if I want, I could quadruple click or click and drag over the entire text.

All of those shortcuts that you know from selecting text apply here to using the highlighter. So lets us go back up to No Color and we'll over here in the left margin and just click once to highlight the entire line. We'll go back, let's choose pink. I kind of like that. And highlight just the price. To turn the highlighter off, you just click it again, and you're no longer highlighting text. And it's it. So this document's going to print with these colors showing. That is of course if you've got a color printer, otherwise you going to see gray shading.

Just remember you can highlight text using the same shortcuts that we're using for selecting text, by triple clicking and double clicking in the left-hand margin to select entire paragraphs, that kind of stuff. Have fun with the highlight.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46312 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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