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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
When you need to draw attention to a portion of the text that's in your paper document, what do you do? You use a highlighter. When you need to do the same to text that's in your electronic Word document, guess what? You use the Word highlighter. And I really should say highlight-ers because there are number of colors to choose from as well. So let's highlight some text. We're still using our Parts Inventory document but if you've skipped to this lesson, no problem. Follow me to the Office button and then down to Open. You want to navigate to the Lesson 5 folder, and we've got one here called Parts Inventory 2 that you can click on and open.
It's a very similar document to what we've been working on in the previous lesson. So here's our inventory and maybe we want to draw some attention to some text in this document such as the gas range, we want people to see that it is a gas range, not electric. What we can do is things like change the fonts and color and size, and that kind of thing, but if we want to be like a paper document, especially when we print it out, we can highlight it by going up to the Highlighter button. Now the Highlighter button is right here and when you click the drop-down next to it, you can actually choose the color you want to highlight with.
Yellow is the default so with yellow selected, you simply click and drag over the word or text that you want to highlight. I'll click over gas and when I let go, look at that. It's highlighted in yellow. Let's change the color and highlight the price of our dishwasher, because that's kind of low. Again we go to the drop down this time and we'll choose maybe this pink color here and we'll click and drag over the price and let go. So you might be wondering okay, what if I want to take that highlighting off or maybe change the color? No problem.
You just go up to the drop down again and one of the options is No Color. So if I was to choose No Color and click across some highlighted text, you can see I'm changing it to no color. I do want that highlighted though. So I'm going to the click the drop- down and maybe choose purple over here. And I'm just going to double click, you can see it happens. That's a selecting shortcut. I get one part of my price. If I triple click, I get the whole line or if I want, I could quadruple click or click and drag over the entire text.
All of those shortcuts that you know from selecting text apply here to using the highlighter. So lets us go back up to No Color and we'll over here in the left margin and just click once to highlight the entire line. We'll go back, let's choose pink. I kind of like that. And highlight just the price. To turn the highlighter off, you just click it again, and you're no longer highlighting text. And it's it. So this document's going to print with these colors showing. That is of course if you've got a color printer, otherwise you going to see gray shading.
Just remember you can highlight text using the same shortcuts that we're using for selecting text, by triple clicking and double clicking in the left-hand margin to select entire paragraphs, that kind of stuff. Have fun with the highlight.
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