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Using Find and Replace

From: Word 2007 Essential Training

Video: Using Find and Replace

When you're working with documents, especially longer documents, and you need to go directly to a specific spot in that document, it can take some time if you have to read through the whole thing. The Find feature can get you there quickly and if you need to edit what you are looking for, the Find and Replace function can save you enormous amounts of time. Well we need to open up a longer document, so let's go to our Office button and will click the Open button from there. Make sure you're looking at your Lesson 4 folder of your exercise files because that's where you are going to find recipe book 4.

Using Find and Replace

When you're working with documents, especially longer documents, and you need to go directly to a specific spot in that document, it can take some time if you have to read through the whole thing. The Find feature can get you there quickly and if you need to edit what you are looking for, the Find and Replace function can save you enormous amounts of time. Well we need to open up a longer document, so let's go to our Office button and will click the Open button from there. Make sure you're looking at your Lesson 4 folder of your exercise files because that's where you are going to find recipe book 4.

So select it, click Open to bring it up on our screen. Okay, so let's say we want to go straight to the tiramisu recipe in this book. No sweat. We'll let Word find it for us. All we need to do is go up to the Find button up here in the Editing group of our ribbon, give it a click. There's our Find and Replace dialog box, but it's the Find tab that's selected. Find what- we're going to type it in here. Tiramisu. Watch what happens when we click the Find Next button.

Bang. We went right to page 8 in a split second where we found the word tiramisu. Notice the word here has a capital T. We didn't have to worry about putting in any capitals down here. So we hit Cancel. And we're there right at the recipe we are looking for, in an instant. So that's easy enough, but now let's say we want to find every occurrence of the word, like sugar, and replace it with the word sweetener. We'll start at the top of our document because the search goes from the top down. So the keyboard shortcut to get to the top your document, hold down the Control key on your keyboard while you tap the Home key.

That takes us right to the top of our document. At the top of page 1. So this time, we want to do a Find and Replace. Now we can go up to the Editing group if we wanted to up here on the ribbon or we can use the keyboard shortcut, which is hold down the Control key and the letter F as in find. So here we are again with our Find and Replace dialog box, there's tiramisu from our last search. This time though we're going to click Replace. And you can see in the Replace with field, you may have nothing in there, but I'm going to type in the word sweetener. What do I want to find? The word sugar.

So that should be selected up here, tiramisu, type in sugar. Now we know that whatever we're looking for here, sugar it will be replaced with sweeter, if we say it's okay. Because when we hit Find Next, look what happens. We're taken to the first occurrence of the word sugar. So our choices are now up to Replace that with sweetener or replace them all. Or we just want to skip over this one we would click Find Next and we'll go on to the next one. I'll click Replace. The replace is done but automatically Word moves down a little bit further in my document to the next occurrence of the word sugar.

So I could click Replace here and I can click Replace for every single occurrence of the word sugar. Or, if I'm fully confident that they should all be changed to the word sweetener, I can come over here and click the Replace All button. Watch this. We give it a click and Word has completed its search of the document and has made 80 re-placements. How long would it have taken us to find every occurrence of the word sugar? All 80 of them and replace it with sweetener? Quite a bit. So we'll click OK here and we can close our Find and Replace dialog box.

So keep this feature in mind when you find yourself searching through a document for that specific text, whether it's to move to that spot or to replace it with something else.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45916 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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