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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Let say you need to update a style. Perhaps it needs to be underlined instead of bold, or maybe you need to use left- aligned formatting as opposed to first line indent. The beauty of styles is that instead of having to create a new style and apply throughout or to take the time to make this change manually throughout your document, you simply update one instance of the style and then use a handy little tool called Update Style to Match Selection. In this document, first we need to change the formatting from bold to underline in all of the names and terms, such as John Doe, Plantersville, Brendan, and DDF.
Then all of the first-line text that's currently underlined needs to be italicized as well. With direct formatting this can be time consuming and not just a whole lot of fun, but with styles it's a snap. Let's open up the Styles pane. Now select one instance of the character style called Txt Names. Let's select John Doe here. We'll do this by example. So let's remove the bold, and we'll add underline. Now go to the Style pane. We're going to find our style called Txt Names, click on the down arrow, and we're going to select Update Txt Names to Match Selection. And boom, that's done; It changes all instances.
Let's select one instance of the text first line. So scroll down. Let's choose "Additional Contributed Equity" and we're going to add italics. We'll go over to the Style pane, we'll select Txt First Line, click on the down arrow, choose Update Txt First Line to Match Selection. So far, all the modifications have been to character style. The body text doesn't match the rest to document. It's left aligned instead of justified. So let's change all instances throughout, by just changing the style.
Let's select one instance, and I'll scroll up here. This whole paragraph here, it needs to be justified. It's part of our body text. So we're going to select it. We'll click on Justify up here on our Home Ribbon. And now we haven't changed it yet, so what we want to do is we want to go over to our body text and right-click, choose Update Body Text to Match Selection, and it's done. So now all paragraphs that are body text have been changed.
You can imagine just how long those changes would have taken to make the adjustments we did in our document by using direct formatting and applying manually. You can see how you can make modifications much more quickly and easily to your document by utilizing the power of character and paragraph styles.
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