Updating a style to match selected text
Video: Updating a style to match selected textLet's say you need to update a style. Perhaps it needs to be underlined instead of bold, or perhaps you need to use left-align formatting as opposed to a first-line indent. The beauty of styles is that instead of having to create a new style and apply it throughout or take the time to make this change manually throughout your document, you simply update the preexisting style, and you're done. In this document, first we need to change the formatting from bold to underline in all the names and terms, such as Brendan, Plantersville, DDF, Fund.I and Partnership over here.
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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
- Understanding the five types of Word styles
- Using the Style pane
- Swapping styles with Find and Replace
- Formatting bulleted and numbered lists with styles
- Basing a new style on an existing one
- Modifying styles with the Style Inspector
- Building a table of contents with styles
- Linking styles with multilevel lists
- Copying, deleting, and renaming styles
- Setting document and style defaults
Updating a style to match selected text
Let's say you need to update a style. Perhaps it needs to be underlined instead of bold, or perhaps you need to use left-align formatting as opposed to a first-line indent. The beauty of styles is that instead of having to create a new style and apply it throughout or take the time to make this change manually throughout your document, you simply update the preexisting style, and you're done. In this document, first we need to change the formatting from bold to underline in all the names and terms, such as Brendan, Plantersville, DDF, Fund.I and Partnership over here.
Now these are also throughout our document. And if this is 250-page document - ours is actually only 5 pages, but keep in mind how much time this is going to save you. We're going to do this By Example. So select any instance, I'm going to select Brendan here, of the text names style. And what we're going to do is we're going to take the bold off and put the underline on. Now our style hasn't changed. So we need to change the style as well and update it. So over here in our Styles pane, and if you haven't turned it on yet, make sure that you click on the Extend button or do your keyboard shortcut of Alt+Ctrl+Shift+S. And then find Txt Names and do a right-click.
And then choose Update Txt Names to Match Selection, and that's it. Now this has been changed throughout our, let's say 250-page document. And this is going to save you an enormous amount of time. Okay, now what we want to do is we're going to select one instance of the Txt First Line, and if you go down here, remember the Txt First Line is this Additional Contributed Equity and our Adjusted Capital Account Balance. And again, this is something that's throughout our document. So you can select any instance.
I'll just choose this one here underneath Article I, 1.1 that says Additional Contributed Equity. And I'm going to select it. And I'm going to, let's say, put the italics on. So let's go up here to italics, and I'm going to click. So now we have italics added, but we haven't changed our style yet. So we're going to go over here to our Style pane, and we're going to find our Txt First Line, do a right-click, and say Update Txt First Line to Match Selection, and throughout our document, it's been applied.
So far, all the modifications have been to Character styles. The body text in our document doesn't match the rest of our document. That's this part in here, like this Whereas, Whereas, Now, Therefore. Everything else is justified. So we want to take all of those instances of our body text, and we want it to change to be justified. So select any instance of it. And I'll select this one here. And by the way, remember I can tell that this is Body Text by looking up here in my Classic 2003 Styles box.
If you don't have that turned on, we did cover the Classic 2003 Styles box in an earlier movie. Now we have this selected, our Body Text paragraph, and we're going to, By Example, make a little change up here. So it's left-aligned. We want it to be justified. So click on Justify and remember, we haven't changed our style yet. So we're going to go over to Body Text, do a right-click, and we're going to say Update Body Text to Match Selection, and now throughout our document, it matches the rest of our formatting.
You can imagine just how long these changes would have taken to make the adjustments we did in our document by using direct formatting and applying it manually. You can see how you can make modifications much more quickly and easily to your document by utilizing the power of Character and Paragraph styles.
Find answers to the most frequently asked questions about Word 2007: Styles in Depth .
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- Q: How do I make Word revert to the original document styles, the ones that it came with?
- A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears. Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)
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