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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
The names you choose to call your styles and aliases can actually be a very important decision, since styles travel with, and they stay with, your document, even when you're sending them to someone else. The more descriptive your style names are, the easier it is for you and others that may be working with your documents to distinguish each style's purpose and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document, with the same styles available, only each has a different naming convention applied to the same styles.
So let's begin in exercise file 1 by opening up the Styles window, by clicking on the Extend button. In this particular document, the styles are named California Style 1, California Style 11, California Style 2, so there's really no description, other than it goes with the California brochure here and it has something to do with California. So let's say with California Calm up here, this is a heading, but I really can't tell what's going on in this heading. And even though I have the Show Preview on, if I turn it off, it looks even worse.
If I have the Show Preview on, I still can't really tell which one of these is intended for a heading. I could probably guess, but I might be wrong. So if I say that I want to apply this one with the orange here, that's going to be the incorrect style. I have no other way of telling if this is the correct style to apply in this document. Let's take a look at exercise file number 2. And we're going to go ahead and open the Styles window again. Now these are the same styles, but I can tell--let's say here with California Calm up here at the top--that again we know that it's heading.
This one's called California Heading, so obviously this is the correct style to apply. With Orange County Oasis, I can go back over and look at the list of my styles, and because of the naming convention, I can tell that this is going to be a body subtitle. This is body text, so it's going to be can be California Body. Using naming conventions for your styles and aliases can be very important in making sure the correct styles are applied throughout your document, not only for yourself now and in the future, but for others that may be working with and using your documents.
Throughout different industries it's becoming more and more important to know how to use styles in Word. It is becoming the mark of a person that really knows their stuff, and even lots of employment agencies throughout the country include testing on Word styles now. And believe it or not, they don't hire particular people just because of this lack of knowledge. Having this knowledge can not only save you time and make your documents consistent, they can make you shine by showing you know your stuff. It's important when others are working on your documents to use a naming convention that's user-friendly.
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