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Understanding naming conventions and aliases for styles

From: Word 2010: Styles in Depth

Video: Understanding naming conventions and aliases for styles

The names you choose to call your styles and aliases can actually be a very important decision, since styles travel with, and they stay with, your document, even when you're sending them to someone else. The more descriptive your style names are, the easier it is for you and others that may be working with your documents to distinguish each style's purpose and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document, with the same styles available, only each has a different naming convention applied to the same styles.

Understanding naming conventions and aliases for styles

The names you choose to call your styles and aliases can actually be a very important decision, since styles travel with, and they stay with, your document, even when you're sending them to someone else. The more descriptive your style names are, the easier it is for you and others that may be working with your documents to distinguish each style's purpose and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document, with the same styles available, only each has a different naming convention applied to the same styles.

So let's begin in exercise file 1 by opening up the Styles window, by clicking on the Extend button. In this particular document, the styles are named California Style 1, California Style 11, California Style 2, so there's really no description, other than it goes with the California brochure here and it has something to do with California. So let's say with California Calm up here, this is a heading, but I really can't tell what's going on in this heading. And even though I have the Show Preview on, if I turn it off, it looks even worse.

If I have the Show Preview on, I still can't really tell which one of these is intended for a heading. I could probably guess, but I might be wrong. So if I say that I want to apply this one with the orange here, that's going to be the incorrect style. I have no other way of telling if this is the correct style to apply in this document. Let's take a look at exercise file number 2. And we're going to go ahead and open the Styles window again. Now these are the same styles, but I can tell--let's say here with California Calm up here at the top--that again we know that it's heading.

This one's called California Heading, so obviously this is the correct style to apply. With Orange County Oasis, I can go back over and look at the list of my styles, and because of the naming convention, I can tell that this is going to be a body subtitle. This is body text, so it's going to be can be California Body. Using naming conventions for your styles and aliases can be very important in making sure the correct styles are applied throughout your document, not only for yourself now and in the future, but for others that may be working with and using your documents.

Throughout different industries it's becoming more and more important to know how to use styles in Word. It is becoming the mark of a person that really knows their stuff, and even lots of employment agencies throughout the country include testing on Word styles now. And believe it or not, they don't hire particular people just because of this lack of knowledge. Having this knowledge can not only save you time and make your documents consistent, they can make you shine by showing you know your stuff. It's important when others are working on your documents to use a naming convention that's user-friendly.

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This video is part of

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Word 2010: Styles in Depth

45 video lessons · 10694 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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