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In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.
A Typeface is a complete set of characters, all of the letters in lowercase and uppercase plus all the numbers and punctuation marks. A typeface may also include special symbols, like the smiley face. Traditionally, a Font was a subset of a Typeface. It was a Typeface in one particular size and style. But today, most of us use the term font when we actually mean typeface. When we say Font we mean a typeface, regardless of its size and style. Let's take a quick tour of the categories of Fonts and types of Font attributes that you can set in Word 2010.
There are two broad categories of Fonts: Serif and Sans Serif Fonts. Sans meaning without as in Sansabelt pants. You'll set fonts by choosing a font from the dropdown list in the Font group on the Home tab. Some Serif fonts include Times New Roman, Garamond, Courier New, Cooper Black and Constantia. The Serif is the small decorative element. For example, at the top of the N here or on the r, the lines to the bottom of the Rs, and the Is in Courier New.
The Serif's provide a visual line that guides the reader's eye from the left to the right down the letters. Sans Serif fonts are crisper. They include no Serif, or almost no Serif. For example, Arial has no Serifs. Comic Sans has slight Serifs, however, it still considered a Sans Serif font. Tahoma, Verdana and Calibri, as you look at the two different Font families Serif and Sans Serif font, you'll note that one seems easier to read than the other perhaps.
Increasingly the Body Fonts that were used in Word documents are moving away from the Serif fonts that were used for years in Word processing to Sans Serif fonts which appear crisper onscreen. Each font then can be rendered in different sizes. The measurement for fonts is called Point. A Point is 1/72 of an inch. And we'll set our size by choosing a number in the Font Size dropdown, ranging from 8-144. 72 Point font then is one inch high.
36, half an inch, 18 Point, a quarter inch and then the more commonly used Body Type sizes of 12 Point and 10 Point. With the 10 point font, you'll get about six lines to a vertical inch on the page. In addition to choosing a font and setting a Font Size, you can also set other attributes that are called Weights. For example, Bold, a bulkier Font. Italics, the font leans sideways, often used for proper names of books, also used in places where we used to use underline.
At one time, you'd type your text on a piece of paper, pull it out of the typewriter, take out a ruler and underline your text. The underlined text is harder to read than the Bold or Italics, but it's the best that we could do at the time. Now you have other options. You'll use Underline and Strikeout together sometimes to show that a document is being modified. Underline for suggested additions; Strikeout for suggested deletions. But most of the time you'll use Bold or Italics more than Underline. Subscript and Superscript takes the letters or the numbers, makes them 40% the size of full-size and then puts them either below or above the line the normal font is following.
Highlighting is used in the same way you would use a highlighter from an Office Supply Store, to point out areas of the text that need to be examined or that you want to note for later use. And then finally, we can set Font Color. We have a choice of millions of colors that you can use to make your font stand out in a document. There are some additional Font Attributes that aren't available in the Font group on the Ribbon. You can click the Dialog Box Launcher and go to the Font dialog box and on the Font tab choose Small Caps or All Caps.
Whether the text was entered initially in upper or lower case it doesn't matter; with All Caps it will all be in capital letters. You can also adjust Character Spacing on the Advanced tab in the Font dialog box. Character Spacing is also known as kerning, and with kerning you ask Word to add additional space, not between words but between the characters within a word. Here's a Font kerned normally. If we take that same font and condense it, notice how all of the letters are closer together, or if we expand it.
So you might use expanded kerning for titles, for example, or for an entire document where you just wanted to seem roomier, however too much Kerning, and it gets difficult to tell the difference between the space between the letters and the spaces between the words. One final Font Attribute, a number of the fonts that come with Word 2010 are OpenType fonts. These would be newer fonts that when they were designed were designed with more than one Style set. The font designer said, here's one possible way that this font could look.
We're looking named Gabriola. It's a very decorative font, but this designer also thought there are other options for this font, more style, for example, take a look at the difference in the letter G or in the Weight given to the F's that drop below the line. This designer actually provided six different versions of Gabriola. Those different stylistic sets are available to you on the Advanced tab of the Font dialog box. For all fonts, you can also add Text Effects. These are effects that we saw in PowerPoint 2007 that you can now apply to your text in Word 2010.
Click the Text Effects button in the Font group to open a gallery of choices or apply individual effects. You can Outline your text, apply a Shadow, set a Reflection or add a Glow. This would be very annoying on Body Text, so these effects are used for pullouts, for descriptions of visuals in your document, but mostly for headings and titles. Even if you use one font throughout your document, you can use different sizes, different Weights, Kerning, open Text Styles and Text Effects to highlight important concepts, or add visual interest to your document.
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