Word 2010 Essential Training
Illustration by Richard Downs

Understanding fonts


Word 2010 Essential Training

with Gini Courter

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Video: Understanding fonts

A Typeface is a complete set of characters, all of the letters in lowercase and uppercase plus all the numbers and punctuation marks. A typeface may also include special symbols, like the smiley face. Traditionally, a Font was a subset of a Typeface. It was a Typeface in one particular size and style. But today, most of us use the term font when we actually mean typeface. When we say Font we mean a typeface, regardless of its size and style. Let's take a quick tour of the categories of Fonts and types of Font attributes that you can set in Word 2010.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

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Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Understanding fonts

A Typeface is a complete set of characters, all of the letters in lowercase and uppercase plus all the numbers and punctuation marks. A typeface may also include special symbols, like the smiley face. Traditionally, a Font was a subset of a Typeface. It was a Typeface in one particular size and style. But today, most of us use the term font when we actually mean typeface. When we say Font we mean a typeface, regardless of its size and style. Let's take a quick tour of the categories of Fonts and types of Font attributes that you can set in Word 2010.

There are two broad categories of Fonts: Serif and Sans Serif Fonts. Sans meaning without as in Sansabelt pants. You'll set fonts by choosing a font from the dropdown list in the Font group on the Home tab. Some Serif fonts include Times New Roman, Garamond, Courier New, Cooper Black and Constantia. The Serif is the small decorative element. For example, at the top of the N here or on the r, the lines to the bottom of the Rs, and the Is in Courier New.

The Serif's provide a visual line that guides the reader's eye from the left to the right down the letters. Sans Serif fonts are crisper. They include no Serif, or almost no Serif. For example, Arial has no Serifs. Comic Sans has slight Serifs, however, it still considered a Sans Serif font. Tahoma, Verdana and Calibri, as you look at the two different Font families Serif and Sans Serif font, you'll note that one seems easier to read than the other perhaps.

Increasingly the Body Fonts that were used in Word documents are moving away from the Serif fonts that were used for years in Word processing to Sans Serif fonts which appear crisper onscreen. Each font then can be rendered in different sizes. The measurement for fonts is called Point. A Point is 1/72 of an inch. And we'll set our size by choosing a number in the Font Size dropdown, ranging from 8-144. 72 Point font then is one inch high.

36, half an inch, 18 Point, a quarter inch and then the more commonly used Body Type sizes of 12 Point and 10 Point. With the 10 point font, you'll get about six lines to a vertical inch on the page. In addition to choosing a font and setting a Font Size, you can also set other attributes that are called Weights. For example, Bold, a bulkier Font. Italics, the font leans sideways, often used for proper names of books, also used in places where we used to use underline.

At one time, you'd type your text on a piece of paper, pull it out of the typewriter, take out a ruler and underline your text. The underlined text is harder to read than the Bold or Italics, but it's the best that we could do at the time. Now you have other options. You'll use Underline and Strikeout together sometimes to show that a document is being modified. Underline for suggested additions; Strikeout for suggested deletions. But most of the time you'll use Bold or Italics more than Underline. Subscript and Superscript takes the letters or the numbers, makes them 40% the size of full-size and then puts them either below or above the line the normal font is following.

Highlighting is used in the same way you would use a highlighter from an Office Supply Store, to point out areas of the text that need to be examined or that you want to note for later use. And then finally, we can set Font Color. We have a choice of millions of colors that you can use to make your font stand out in a document. There are some additional Font Attributes that aren't available in the Font group on the Ribbon. You can click the Dialog Box Launcher and go to the Font dialog box and on the Font tab choose Small Caps or All Caps.

Whether the text was entered initially in upper or lower case it doesn't matter; with All Caps it will all be in capital letters. You can also adjust Character Spacing on the Advanced tab in the Font dialog box. Character Spacing is also known as kerning, and with kerning you ask Word to add additional space, not between words but between the characters within a word. Here's a Font kerned normally. If we take that same font and condense it, notice how all of the letters are closer together, or if we expand it.

So you might use expanded kerning for titles, for example, or for an entire document where you just wanted to seem roomier, however too much Kerning, and it gets difficult to tell the difference between the space between the letters and the spaces between the words. One final Font Attribute, a number of the fonts that come with Word 2010 are OpenType fonts. These would be newer fonts that when they were designed were designed with more than one Style set. The font designer said, here's one possible way that this font could look.

We're looking named Gabriola. It's a very decorative font, but this designer also thought there are other options for this font, more style, for example, take a look at the difference in the letter G or in the Weight given to the F's that drop below the line. This designer actually provided six different versions of Gabriola. Those different stylistic sets are available to you on the Advanced tab of the Font dialog box. For all fonts, you can also add Text Effects. These are effects that we saw in PowerPoint 2007 that you can now apply to your text in Word 2010.

Click the Text Effects button in the Font group to open a gallery of choices or apply individual effects. You can Outline your text, apply a Shadow, set a Reflection or add a Glow. This would be very annoying on Body Text, so these effects are used for pullouts, for descriptions of visuals in your document, but mostly for headings and titles. Even if you use one font throughout your document, you can use different sizes, different Weights, Kerning, open Text Styles and Text Effects to highlight important concepts, or add visual interest to your document.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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