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Types of long documents

From: Word 2007: Formatting Long Documents

Video: Types of long documents

When we say a document is a long document is a long document, what exactly are we saying? In other words, what are the determining factors for a long document? Well, long documents are not only defined by the number of pages contained therein. I mean a document I may consider to be long may not be considered long by someone in the publishing industry for example. To others, a long document might be consider a synonym for a complicated document, one that makes use of a table of contents, an index perhaps, cross-referencing, page layout options, styles, sections and so on.

Types of long documents

When we say a document is a long document is a long document, what exactly are we saying? In other words, what are the determining factors for a long document? Well, long documents are not only defined by the number of pages contained therein. I mean a document I may consider to be long may not be considered long by someone in the publishing industry for example. To others, a long document might be consider a synonym for a complicated document, one that makes use of a table of contents, an index perhaps, cross-referencing, page layout options, styles, sections and so on.

With Word 2007 there are several powerful features dedicated to working with longer documents thus simplifying the creation process. So we will use these features to help us distinguish certain characteristics of what might be considered a long document. Let's begin by looking at some example of long documents that could be created using a word processing application like Microsoft Word. When we tell stories they might be in a novel, a novella or even a novelette. Now there is definitely some disagreement as to what length determines a novel, novella or a novelette but the Science Fiction and Fantasy Writers of American Nebula Awards for science friction determines the novella as having a word count between 17,500 and 40,000 words. So that would mean a novelette would have less than 17,500 words while the novel would have more than 40,000 words according to this organization. But for our purposes and as far as Microsoft Word is concerned, all of these could be considered long documents because you would likely use many of the long document tools in Word to create them all.

For example each would likely have a table of contents, perhaps a bibliography and special page layout options for odd and even pages using headers and/or footers, page numbering, styles, sections and so on. Now we are going to be working with the book "Humbugs of the World" by P. T. Barnum in this title and it's a good example of the book that can benefit from many of these tools in Word. How about manuals? Manuals such as instructional manuals, learning manuals, technical manuals and so on. Now regardless of the number of pages in the manual, you will likely find such long document features like a table of contents, an index, styles and style sets, you might use figures and tables in a manual as well. There are catalogs and reference material, think about dictionaries, encyclopedias, even web sites.

Now in this case, you would probably use sections and cross-referencing tools. Think of an encyclopedia where you could be reading about P. T. Barnum in one section where you will find the reference to another section in the encyclopedia, for example, telling you where to find the information on circuses. How about reports and articles? Some of them can be very lengthy indeed. They will use a table of contents, styles, footnotes and endnotes, maybe an appendix, for example. Again, the length of the document does not necessarily determined whether it's a long document in Word. Now I'm sure if you give this more thought you will be able to come up with countless example of what might be considered a long document, specifically when using a word processing application like Microsoft Word.

When it comes time to create one of these documents, whether it be from scratch or by using existing content like P. T. Barnum's "Humbugs of the World," some planning and preparation will definitely help to streamline the process. We will discuss the planning process next.

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Word 2007: Formatting Long Documents

43 video lessons · 12419 viewers

David Rivers
Author

 
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  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 12s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 2s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

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