When you need to sort the content that's in a table in Word, it's really not much different from sorting text that doesn't have lines around each column and row. So it's really as simple as clicking anywhere in the table itself and sorting like you do with regular text. There is only one small difference doing it this way that I want to show you. So let's open up a document from our Open button or the Office button and Open. And we'll click on all star team 3 here in our lesson 14 folder of your exercise files.
So this is a document that contains a table, so we've got our title up at the top and then we've got all of our data sitting down below here in a table. Now when we start our sort is just important that our cursor is inside the tables somewhere here. It doesn't matter where. If we're going to be sorting on the number column, we don't need to click in the number column. So just click anywhere in your table and the other neat thing is we don't need to select what we're going to a sort on we can do it as part of the sort function. I'll show you what I'm talking about. So I've just clicked here in the name column, it doesn't matter where you click, go up to the Sort button here in our Paragraph group on the ribbon.
Click that and you can see by default here, just from previous sorts, we've got sort by a number. And if I click this drop down, you'll see each of the headings that show up at the top of my table. Word is the smart enough. It's just selected the entire table and knows that these are the actual labels and I'm going to be sorting with, name, number, team and position. Let's do the number, but we'll change the type here to number as well. And if we wanted to, we could to do its secondary and continue with other levels of our sort, but that's all we really need.
The other important thing I want you to know is down here at the bottom where it says "My list has". Because we're in a table, Word has automatically selected Header row, meaning the top row in our table is a header. That should not be included in the sort we want to leave it there at the top of the table. So Word is pretty smart to put that in there for us. If it isn't selected, you just come over here and select it and that top row is not touched. Now if we would've seen that no header row if we decided let's select each of these rows of text to be sorted and done it that way, but we really didn't have to.
Word took care for it for us. All we need to do is click OK. Look at that. We sorted by the number and the header row stayed put at the very top of our table. Beautiful- and easy.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 64651 Viewers
80 Video lessons · 124285 Viewers
52 Video lessons · 60227 Viewers
59 Video lessons · 46062 Viewers