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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
Many businesses these days are taking advantage of electronic postage options to print postage directly from their PC. Word 2007 can connect to one of these services, so when you sign up for one online, you will be able to print your own postage right on the envelope or label that you're creating in Word. For many, the low monthly fee is far more affordable than the gas guzzling trips to the local post office, not to mention the time that can be lost, waiting in line to have postage applied to a bunch of Envelopes or packages. E-postage can be very attractive to those sending out the mail as well as to those standing behind them in line at the post office.
So, the very first step is to research the companies offering electronic postage and sign up with the one that best suits your needs. The two big names in this arena are Endicia and you will notice they have a free 30 day trial, as well as Stamps.com. They also have a special offer. Post services do offer similar services, so you will want to research each to find out which one suits your needs the most. Once you've done that and you go to Sign Up, you'll be prompted to supply a bunch of information, and the very last step is going to actually download and install a file on your PC.
When you choose to Run that file, the very first screen to appear as part of the InstallAware wizard will prompt you for your contacts. So, if you wanted to, for example, use your Microsoft Outlook contacts to have access to those addresses, you could do so from here. Now remember, this is when you're running Stamps.com, not necessarily Word or any other application for that matter. When you click Next, you also get to choose your favorite business programs to print the postage directly from. So for example, we're using Word 2007.
It appears on the list. We want to make sure, there's a checkmark next to it. If you've got older versions or other Word Processing Applications, you can select those as well, before clicking Next. Then we see the Destination Folder, which can be changed, but if you want to accept the default, just click Next and you can see the program folder will be called Stamps.com. Do you want anyone who uses this computer to have access to it or only you? Select the appropriate Radio Button before clicking the Next button.
Then this screen appears saying that the Installation Wizard is completing the installation of Stamps.com and when you click Next, you'll see the status bar and then eventually, this little window saying that the installation has been completed. Now you can choose to run Stamps.com, notice the checkbox here with a checkmark. You can deselect that you don't need to run Stamps.com, because you will be able to access all of the features directly from Microsoft Word. So, select the checkbox or deselect it. It's up to you.
Click Finish, and the installation is complete. You're ready to access Stamps.com directly from Microsoft Word. Now in Word, if you go to Envelopes or Labels, you are going to be able to access the e-postage Properties button. Notice it works both for the Envelopes as well as the Labels. I will click Cancel for now, but if you find yourself dreading those time-consuming trips to the post office to wait in line to buy stamps to mail your envelopes or packages, e- postage just might be the solution you've been looking for.
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