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Signing up with an e-postage service

From: Word 2007: Creating Envelopes and Labels

Video: Signing up with an e-postage service

Many businesses these days are taking advantage of electronic postage options to print postage directly from their PC. Word 2007 can connect to one of these services, so when you sign up for one online, you will be able to print your own postage right on the envelope or label that you're creating in Word. For many, the low monthly fee is far more affordable than the gas guzzling trips to the local post office, not to mention the time that can be lost, waiting in line to have postage applied to a bunch of Envelopes or packages. E-postage can be very attractive to those sending out the mail as well as to those standing behind them in line at the post office.

Signing up with an e-postage service

Many businesses these days are taking advantage of electronic postage options to print postage directly from their PC. Word 2007 can connect to one of these services, so when you sign up for one online, you will be able to print your own postage right on the envelope or label that you're creating in Word. For many, the low monthly fee is far more affordable than the gas guzzling trips to the local post office, not to mention the time that can be lost, waiting in line to have postage applied to a bunch of Envelopes or packages. E-postage can be very attractive to those sending out the mail as well as to those standing behind them in line at the post office.

So, the very first step is to research the companies offering electronic postage and sign up with the one that best suits your needs. The two big names in this arena are Endicia and you will notice they have a free 30 day trial, as well as Stamps.com. They also have a special offer. Post services do offer similar services, so you will want to research each to find out which one suits your needs the most. Once you've done that and you go to Sign Up, you'll be prompted to supply a bunch of information, and the very last step is going to actually download and install a file on your PC.

When you choose to Run that file, the very first screen to appear as part of the InstallAware wizard will prompt you for your contacts. So, if you wanted to, for example, use your Microsoft Outlook contacts to have access to those addresses, you could do so from here. Now remember, this is when you're running Stamps.com, not necessarily Word or any other application for that matter. When you click Next, you also get to choose your favorite business programs to print the postage directly from. So for example, we're using Word 2007.

It appears on the list. We want to make sure, there's a checkmark next to it. If you've got older versions or other Word Processing Applications, you can select those as well, before clicking Next. Then we see the Destination Folder, which can be changed, but if you want to accept the default, just click Next and you can see the program folder will be called Stamps.com. Do you want anyone who uses this computer to have access to it or only you? Select the appropriate Radio Button before clicking the Next button.

Then this screen appears saying that the Installation Wizard is completing the installation of Stamps.com and when you click Next, you'll see the status bar and then eventually, this little window saying that the installation has been completed. Now you can choose to run Stamps.com, notice the checkbox here with a checkmark. You can deselect that you don't need to run Stamps.com, because you will be able to access all of the features directly from Microsoft Word. So, select the checkbox or deselect it. It's up to you.

Click Finish, and the installation is complete. You're ready to access Stamps.com directly from Microsoft Word. Now in Word, if you go to Envelopes or Labels, you are going to be able to access the e-postage Properties button. Notice it works both for the Envelopes as well as the Labels. I will click Cancel for now, but if you find yourself dreading those time-consuming trips to the post office to wait in line to buy stamps to mail your envelopes or packages, e- postage just might be the solution you've been looking for.

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This video is part of

Image for Word 2007: Creating Envelopes and Labels
Word 2007: Creating Envelopes and Labels

40 video lessons · 5644 viewers

David Rivers
Author

 
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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