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If you've ever looked in the document and wondered how the heck it got to look the way it does, you can find out easy enough by showing the formatting codes that make the documents the way it is you'll be better able to understand it and you can adjust it necessary. So let's open up a document by going to the Office button, give it a click. Click the Open button, navigate to your Lesson 4 folder of your exercise files, because that's where you are going to find newsletter 4. Give that one a click and then click Open. So here's a document that's got some text in it that doesn't look like it's wrapping around properly.
There's some extra space in here and so on. So maybe the formatting codes, if we were to show them, would give us a better hint to what's going on behind the scenes. Well here's how we do that. We go up to the Office button, and then we come down to the Word Options and click that. Next we'll go over to Display. And now we're going to move to the middle section here that says "Always show these formatting marks on the screen" and you can see which ones we have to choose from. Tab characters, spaces, which are represented by dots, paragraph marks look like this and any hidden text can show up with a dotted underline, optional hypens, object anchors and look at this one at the bottom, Show all formatting marks.
So by clicking this checkbox, all of the above will be shown if they exist in the document. So when we click OK and we returned to our document, it looks a whole lot different. Now keep in mind that none of this will actually print and none of these codes that you see will show up in a printed copy. So if I wanted to print this and just continuously work in this mode I could. Well, we've got some fixing up to do. I see now why this is wrapping around Fall 2006. There's one too many of these tabs. So I'll just click in between any two of the tabs and hit my backspace key to take one out.
That looks better. Up at the beginning here I've got a couple of spaces and it looks like some kind of character, so I'm going to backspace a few times. In fact, I'm even going to delete with the Delete key on the keyboard to take out the N and put in a capital. That'll look better. Down in this first paragraph look at these three dots in between the season. There's two extra spaces in there, that's what the dots are, so I'm going to backspace over two of those. Great. So we're able to make a few changes. You can see where paragraphs end with the paragraph markers, the dots are the spaces, the tabs are these arrows and so on.
So once we've fixed up our document, we fully understand what's going on now, we can return back to our normal view by doing the exact same thing that we did to turn on these codes. And that means going to the Office button, Word Options. Move over and click Display and we'll deselect this check box to show all formatting marks before we click OK to save that change. Look at that. That looks a lot better. So if you're looking at your document and you can't tell how many spaces or blank lines made it look the way it does, or maybe things just aren't lining up, try showing the formatting marks to help you.
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