Word 2007 Essential Training
Illustration by Bruce Heavin

Showing formatting


From:

Word 2007 Essential Training

with David Rivers

Video: Showing formatting

If you've ever looked in the document and wondered how the heck it got to look the way it does, you can find out easy enough by showing the formatting codes that make the documents the way it is you'll be better able to understand it and you can adjust it necessary. So let's open up a document by going to the Office button, give it a click. Click the Open button, navigate to your Lesson 4 folder of your exercise files, because that's where you are going to find newsletter 4. Give that one a click and then click Open. So here's a document that's got some text in it that doesn't look like it's wrapping around properly.
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  1. 40s
    1. Welcome
      40s
  2. 28m 22s
    1. Getting started with Word
      1m 20s
    2. Understanding the interface
      9m 22s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 33s
    1. Using Print Preview
      2m 44s
    2. Using Quick Print
      2m 30s
    3. Setting print options and printing
      7m 19s
  5. 23m 27s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 36s
    6. Showing formatting
      3m 3s
  6. 20m 27s
    1. Using indents
      3m 51s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 10s
    4. Setting tabs
      6m 9s
    5. Using the Highlighter
      2m 58s
  7. 38m 23s
    1. Changing margins
      5m 53s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 58s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 3s
  8. 20m 9s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 36s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 18s
    1. Modifying Environment settings
      7m 45s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 25s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 43s
    8. Modifying chart data
      2m 7s
    9. Modifying chart appearance
      12m 28s
    10. Creating text from a table
      1m 41s
  12. 10m 17s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 37s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 55s
    1. Sorting text
      4m 14s
    2. Sorting numbers
      2m 10s
    3. Sorting in tables
      2m 31s
  16. 10m 35s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 9s
  17. 10m 12s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 41s
  18. 24m 12s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 39s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 9s
    1. Creating cross-references
      3m 40s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 42s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 25s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Watch the Online Video Course Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Education + Elearning
Software:
Word
Author:
David Rivers

Showing formatting

If you've ever looked in the document and wondered how the heck it got to look the way it does, you can find out easy enough by showing the formatting codes that make the documents the way it is you'll be better able to understand it and you can adjust it necessary. So let's open up a document by going to the Office button, give it a click. Click the Open button, navigate to your Lesson 4 folder of your exercise files, because that's where you are going to find newsletter 4. Give that one a click and then click Open. So here's a document that's got some text in it that doesn't look like it's wrapping around properly.

There's some extra space in here and so on. So maybe the formatting codes, if we were to show them, would give us a better hint to what's going on behind the scenes. Well here's how we do that. We go up to the Office button, and then we come down to the Word Options and click that. Next we'll go over to Display. And now we're going to move to the middle section here that says "Always show these formatting marks on the screen" and you can see which ones we have to choose from. Tab characters, spaces, which are represented by dots, paragraph marks look like this and any hidden text can show up with a dotted underline, optional hypens, object anchors and look at this one at the bottom, Show all formatting marks.

So by clicking this checkbox, all of the above will be shown if they exist in the document. So when we click OK and we returned to our document, it looks a whole lot different. Now keep in mind that none of this will actually print and none of these codes that you see will show up in a printed copy. So if I wanted to print this and just continuously work in this mode I could. Well, we've got some fixing up to do. I see now why this is wrapping around Fall 2006. There's one too many of these tabs. So I'll just click in between any two of the tabs and hit my backspace key to take one out.

That looks better. Up at the beginning here I've got a couple of spaces and it looks like some kind of character, so I'm going to backspace a few times. In fact, I'm even going to delete with the Delete key on the keyboard to take out the N and put in a capital. That'll look better. Down in this first paragraph look at these three dots in between the season. There's two extra spaces in there, that's what the dots are, so I'm going to backspace over two of those. Great. So we're able to make a few changes. You can see where paragraphs end with the paragraph markers, the dots are the spaces, the tabs are these arrows and so on.

So once we've fixed up our document, we fully understand what's going on now, we can return back to our normal view by doing the exact same thing that we did to turn on these codes. And that means going to the Office button, Word Options. Move over and click Display and we'll deselect this check box to show all formatting marks before we click OK to save that change. Look at that. That looks a lot better. So if you're looking at your document and you can't tell how many spaces or blank lines made it look the way it does, or maybe things just aren't lining up, try showing the formatting marks to help you.

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