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Setting up a return address

From: Word 2007: Creating Envelopes and Labels

Video: Setting up a return address

When working with envelopes and labels in Word 2007, you may need to print a return address. It could be in the top-left corner of an envelope or it could be a sheet of labels. Return address labels, you could then peel off and stick to an envelope. Let's explore this now. First, select the Mailings tab in Word and then go to Envelopes in the Create group. You'll notice with the Envelope tab selected here, we have a field for the Delivery address, that's the address the envelope will be delivered to, but we also have a Return address field.

Setting up a return address

When working with envelopes and labels in Word 2007, you may need to print a return address. It could be in the top-left corner of an envelope or it could be a sheet of labels. Return address labels, you could then peel off and stick to an envelope. Let's explore this now. First, select the Mailings tab in Word and then go to Envelopes in the Create group. You'll notice with the Envelope tab selected here, we have a field for the Delivery address, that's the address the envelope will be delivered to, but we also have a Return address field.

Also, you'll notice there's a checkbox to either omit or include the return address. If it's deselected, you'll see a preview of the return address in the top-left corner of the selected envelope. If you choose Omit, it will not be printed on the envelope. Let's deselect that and you'll notice in the Return address field, we have a flashing cursor where we can type in the address. So if your address was 58 Main St., and you were in Ventura, California, you could then continue with the ZIP code and so on.

But you don't want to have to type this every time. So let's select that and press Delete on the keyboard. Same goes for labels. If we click the Labels tab at the top, you'll notice we can choose to use the Return address. When we click this checkbox, nothing changes in the Address field. That's because we haven't set up our default return address. We're going to do that now. So let's deselect that checkbox and click Cancel. To set up a return address that will be used, by default, unless you choose to change it, let's go up to the Office button and we'll go down to Word Options and select it.

Now in the Word Options dialog, we'll select Advanced in the left-hand side. We'll just scroll down towards the bottom of this screen. In the General section, you'll see a Mailing address section. This is actually the Return address that will be used, by default. So let's type one in here. You can go ahead and type in your own return address. I'm going to make one up: 58 Manotick St. Press Return to start a new line and you can choose to add your ZIP code or postal code, for me, in Canada, it's a postal code, and now we'll click OK at the bottom of the screen.

With that set up, now we'll go back to the Create group here and select Envelopes. Notice that the return address appears in the Return address field. Now all we need to do is choose to either omit it from the envelope we are about to print, or include it by deselecting that checkbox. If we go up to the Labels tab and we wanted to print a sheet of return address labels, we'd then use the return address. It appears in the Address field. You'll notice down below we can print a full page of the same label. All we have to do is select the appropriate label and off it goes.

So we'll click Cancel, knowing now that our return address has been set up, our default return address will always appear if we select to use that. If we need to change it to some other address, we simply highlight what's there and type in a different address.

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This video is part of

Image for Word 2007: Creating Envelopes and Labels
Word 2007: Creating Envelopes and Labels

40 video lessons · 5797 viewers

David Rivers
Author

 
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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