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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
When working with envelopes and labels in Word 2007, you may need to print a return address. It could be in the top-left corner of an envelope or it could be a sheet of labels. Return address labels, you could then peel off and stick to an envelope. Let's explore this now. First, select the Mailings tab in Word and then go to Envelopes in the Create group. You'll notice with the Envelope tab selected here, we have a field for the Delivery address, that's the address the envelope will be delivered to, but we also have a Return address field.
Also, you'll notice there's a checkbox to either omit or include the return address. If it's deselected, you'll see a preview of the return address in the top-left corner of the selected envelope. If you choose Omit, it will not be printed on the envelope. Let's deselect that and you'll notice in the Return address field, we have a flashing cursor where we can type in the address. So if your address was 58 Main St., and you were in Ventura, California, you could then continue with the ZIP code and so on.
But you don't want to have to type this every time. So let's select that and press Delete on the keyboard. Same goes for labels. If we click the Labels tab at the top, you'll notice we can choose to use the Return address. When we click this checkbox, nothing changes in the Address field. That's because we haven't set up our default return address. We're going to do that now. So let's deselect that checkbox and click Cancel. To set up a return address that will be used, by default, unless you choose to change it, let's go up to the Office button and we'll go down to Word Options and select it.
Now in the Word Options dialog, we'll select Advanced in the left-hand side. We'll just scroll down towards the bottom of this screen. In the General section, you'll see a Mailing address section. This is actually the Return address that will be used, by default. So let's type one in here. You can go ahead and type in your own return address. I'm going to make one up: 58 Manotick St. Press Return to start a new line and you can choose to add your ZIP code or postal code, for me, in Canada, it's a postal code, and now we'll click OK at the bottom of the screen.
With that set up, now we'll go back to the Create group here and select Envelopes. Notice that the return address appears in the Return address field. Now all we need to do is choose to either omit it from the envelope we are about to print, or include it by deselecting that checkbox. If we go up to the Labels tab and we wanted to print a sheet of return address labels, we'd then use the return address. It appears in the Address field. You'll notice down below we can print a full page of the same label. All we have to do is select the appropriate label and off it goes.
So we'll click Cancel, knowing now that our return address has been set up, our default return address will always appear if we select to use that. If we need to change it to some other address, we simply highlight what's there and type in a different address.
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