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Setting tabs


From:

Word 2007 Essential Training

with David Rivers

Video: Setting tabs

Okay, I hope my dad isn't watching this video because he might be upset with me if he knew I was going to talk about him. He's a great guy, he's retired and just now getting into computers and writing his memoirs. He's using Word and doing his best to make things look good on the screen. And of course in print too. But because his experience goes way back to the typewriter, he's doing things the old-fashioned way and it's causing him a great deal of grief the moment he needs to make a change. Now I'm talking about hitting the spacebar a bunch of times to indent text and make it lineup with other text. He really should be setting up taps and using them to make life easy.
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  1. 40s
    1. Welcome
      40s
  2. 28m 22s
    1. Getting started with Word
      1m 20s
    2. Understanding the interface
      9m 22s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 33s
    1. Using Print Preview
      2m 44s
    2. Using Quick Print
      2m 30s
    3. Setting print options and printing
      7m 19s
  5. 23m 27s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 36s
    6. Showing formatting
      3m 3s
  6. 20m 27s
    1. Using indents
      3m 51s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 10s
    4. Setting tabs
      6m 9s
    5. Using the Highlighter
      2m 58s
  7. 38m 23s
    1. Changing margins
      5m 53s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 58s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 3s
  8. 20m 9s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 36s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 18s
    1. Modifying Environment settings
      7m 45s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 25s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 43s
    8. Modifying chart data
      2m 7s
    9. Modifying chart appearance
      12m 28s
    10. Creating text from a table
      1m 41s
  12. 10m 17s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 37s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 55s
    1. Sorting text
      4m 14s
    2. Sorting numbers
      2m 10s
    3. Sorting in tables
      2m 31s
  16. 10m 35s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 9s
  17. 10m 12s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 41s
  18. 24m 12s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 39s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 9s
    1. Creating cross-references
      3m 40s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 42s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 25s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Watch the Online Video Course Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Education + Elearning
Software:
Word
Author:
David Rivers

Setting tabs

Okay, I hope my dad isn't watching this video because he might be upset with me if he knew I was going to talk about him. He's a great guy, he's retired and just now getting into computers and writing his memoirs. He's using Word and doing his best to make things look good on the screen. And of course in print too. But because his experience goes way back to the typewriter, he's doing things the old-fashioned way and it's causing him a great deal of grief the moment he needs to make a change. Now I'm talking about hitting the spacebar a bunch of times to indent text and make it lineup with other text. He really should be setting up taps and using them to make life easy.

Let me show you what I'm talking about. The first thing we need to do is open up a different document, so go to the Open button, and that's underneath the Office button right here. Navigate to the Lesson 5 folder and that's where you are going to find this one here called parts inventory. Give it a click before you click the Open button. So this just a document that's been started for us. I'll click down here, down on my page, just once to move my flashing cursor down to the spot where I want to start typing any the additional text. Let's just say we wanted to track three separate pieces of information here, like a SKU number, a description and a price under our parts inventory here.

Well, we could hit the exact number of spaces on the spacebar like my dad might or we can set up three tab stops on the ruler so we don't have to worry about it. By default left align tabs are set up every half an inch so if we were in a press the Tab key right now on the keyboard a couple of times, our cursor would move in by 1 inch. Even better though is to set up our own tab stops. So right up here on the ruler, you can see there's nothing showing up on the ruler except for the measurements. If I go all way over to the left here, this is my Tab Setup button you can see that the left tab is currently selected.

If I click it, you can see, now it's changed the icon and as I hover over it, it says center tab. Click it again and it changes to a right align tab. Click it again and I see a dot in there, that's going to be a decimal tab. If I click it again, that looks totally different, it's a bar tab. Click it again and it's changed. So I've got a number of choices here. There's my first line indent and I'll switch it all way back to my left align tab. So with that selected I can now go into my ruler and where ever I click on my ruler, I'll be inserting a tab stop.

So I want to do one right about a half an inch in right here on the half inch mark. I'll click and you'll see that that left align tab icon shows up as a half inch mark on my ruler. Now for the center one, I think it should be a center tab so I'll click over here to change it to the center tab stop. And I'm going to go too well, let's go to about our 3 inch mark here. Maybe a little bit further, 3 is good, and we'll click on the ruler and you can see there we have our center tab icon.

So we've set our tab stop there. We're going to do one more and because we're going to track the price of our parts inventory maybe it should be a decimal tab. So we'll go past the right align tab. Click again until we see the decimal tab, and let's go over here and we'll put that at the 5 1/2 inch mark we'll just click right there and you can see now we've got three tab stops on the ruler. That means every time we hit the Tab key now, we're going to go from tab stop to tab stop. So let's try this out. We'll hit our Tab key on the keyboard and you can see my flashing cursor now moves to that half inch mark on the ruler.

And here's where I want to start typing some text. So I'm just going to type in the titles actually for my columns. SKU number. When I hit my tab key, look at that, I've moved to the 3 inch mark now. Everything I type this can be centered on this spot. So I'll type in the word "description" Perfect. I'll hit the Tab key. Takes me over to the 5 1/2 inch mark, and I'm just going to type in price here. And that's okay, Just like that. I'm not using a decimal but when I start entering prices you'll see how that looks different.

So I'll go ahead and hit Enter. And I'm going to hit Enter again just to leave a blank line and I'll start putting in some text. You can follow along with me, we'll just put in some numbers. And then when I hit Tab to the description, everything I type is going to be centered here. I'm going to type "six burner range" and I'll hit my Tab key on the keyboard and enter the price. I'll put in a dollar sign here. And I'll put in 6299. Now when I hit the decimal everything I type after the decimal goes right.

You can see how that works. Press Enter, Tab. Let's go a couple more. 38423-2. Any number will do. Hit the Tab key on your keyboard. "Counter depth fridge." And I'll hit my Tab key, start with the $, and that's going to be 3400. Put in the decimal, 00. Excellent. Let's do one more 11843-3. Again, any number will do. Just to get some text in here. One more. We'll to a dishwasher.

And when we hit the Tab key we'll put in our $ and we'll make it 998 and 40 cents. So you can see how in this column everything is lined up on the decimal, everything centered here and everything's lined up on the left with my SKU numbers. Okay, so our text is in here and the tabs have really paid off because if we were to add some text now, we can see what happens. Like we're going to add 6 burner range, we're going to type in gas to see out everything stays centered, it doesn't get misaligned.

So that's really the beauty of adding tab stops. Avoid the temptation to hit the spacebar over and over to add space or even hitting the Tab key a bunch of times. Because even multiple taps of the Tab key using the default half inch settings can cause future problems. Setting tabs like we just did right here where you need them, can save you huge headaches after the fact. Trust me.

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