Start learning with our library of video tutorials taught by experts. Get started

Word 2007 Essential Training

Setting tabs


From:

Word 2007 Essential Training

with David Rivers

Video: Setting tabs

Okay, I hope my dad isn't watching this video because he might be upset with me if he knew I was going to talk about him. He's a great guy, he's retired and just now getting into computers and writing his memoirs. He's using Word and doing his best to make things look good on the screen. And of course in print too. But because his experience goes way back to the typewriter, he's doing things the old-fashioned way and it's causing him a great deal of grief the moment he needs to make a change. Now I'm talking about hitting the spacebar a bunch of times to indent text and make it lineup with other text. He really should be setting up taps and using them to make life easy.
Expand all | Collapse all
  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Setting tabs

Okay, I hope my dad isn't watching this video because he might be upset with me if he knew I was going to talk about him. He's a great guy, he's retired and just now getting into computers and writing his memoirs. He's using Word and doing his best to make things look good on the screen. And of course in print too. But because his experience goes way back to the typewriter, he's doing things the old-fashioned way and it's causing him a great deal of grief the moment he needs to make a change. Now I'm talking about hitting the spacebar a bunch of times to indent text and make it lineup with other text. He really should be setting up taps and using them to make life easy.

Let me show you what I'm talking about. The first thing we need to do is open up a different document, so go to the Open button, and that's underneath the Office button right here. Navigate to the Lesson 5 folder and that's where you are going to find this one here called parts inventory. Give it a click before you click the Open button. So this just a document that's been started for us. I'll click down here, down on my page, just once to move my flashing cursor down to the spot where I want to start typing any the additional text. Let's just say we wanted to track three separate pieces of information here, like a SKU number, a description and a price under our parts inventory here.

Well, we could hit the exact number of spaces on the spacebar like my dad might or we can set up three tab stops on the ruler so we don't have to worry about it. By default left align tabs are set up every half an inch so if we were in a press the Tab key right now on the keyboard a couple of times, our cursor would move in by 1 inch. Even better though is to set up our own tab stops. So right up here on the ruler, you can see there's nothing showing up on the ruler except for the measurements. If I go all way over to the left here, this is my Tab Setup button you can see that the left tab is currently selected.

If I click it, you can see, now it's changed the icon and as I hover over it, it says center tab. Click it again and it changes to a right align tab. Click it again and I see a dot in there, that's going to be a decimal tab. If I click it again, that looks totally different, it's a bar tab. Click it again and it's changed. So I've got a number of choices here. There's my first line indent and I'll switch it all way back to my left align tab. So with that selected I can now go into my ruler and where ever I click on my ruler, I'll be inserting a tab stop.

So I want to do one right about a half an inch in right here on the half inch mark. I'll click and you'll see that that left align tab icon shows up as a half inch mark on my ruler. Now for the center one, I think it should be a center tab so I'll click over here to change it to the center tab stop. And I'm going to go too well, let's go to about our 3 inch mark here. Maybe a little bit further, 3 is good, and we'll click on the ruler and you can see there we have our center tab icon.

So we've set our tab stop there. We're going to do one more and because we're going to track the price of our parts inventory maybe it should be a decimal tab. So we'll go past the right align tab. Click again until we see the decimal tab, and let's go over here and we'll put that at the 5 1/2 inch mark we'll just click right there and you can see now we've got three tab stops on the ruler. That means every time we hit the Tab key now, we're going to go from tab stop to tab stop. So let's try this out. We'll hit our Tab key on the keyboard and you can see my flashing cursor now moves to that half inch mark on the ruler.

And here's where I want to start typing some text. So I'm just going to type in the titles actually for my columns. SKU number. When I hit my tab key, look at that, I've moved to the 3 inch mark now. Everything I type this can be centered on this spot. So I'll type in the word "description" Perfect. I'll hit the Tab key. Takes me over to the 5 1/2 inch mark, and I'm just going to type in price here. And that's okay, Just like that. I'm not using a decimal but when I start entering prices you'll see how that looks different.

So I'll go ahead and hit Enter. And I'm going to hit Enter again just to leave a blank line and I'll start putting in some text. You can follow along with me, we'll just put in some numbers. And then when I hit Tab to the description, everything I type is going to be centered here. I'm going to type "six burner range" and I'll hit my Tab key on the keyboard and enter the price. I'll put in a dollar sign here. And I'll put in 6299. Now when I hit the decimal everything I type after the decimal goes right.

You can see how that works. Press Enter, Tab. Let's go a couple more. 38423-2. Any number will do. Hit the Tab key on your keyboard. "Counter depth fridge." And I'll hit my Tab key, start with the $, and that's going to be 3400. Put in the decimal, 00. Excellent. Let's do one more 11843-3. Again, any number will do. Just to get some text in here. One more. We'll to a dishwasher.

And when we hit the Tab key we'll put in our $ and we'll make it 998 and 40 cents. So you can see how in this column everything is lined up on the decimal, everything centered here and everything's lined up on the left with my SKU numbers. Okay, so our text is in here and the tabs have really paid off because if we were to add some text now, we can see what happens. Like we're going to add 6 burner range, we're going to type in gas to see out everything stays centered, it doesn't get misaligned.

So that's really the beauty of adding tab stops. Avoid the temptation to hit the spacebar over and over to add space or even hitting the Tab key a bunch of times. Because even multiple taps of the Tab key using the default half inch settings can cause future problems. Setting tabs like we just did right here where you need them, can save you huge headaches after the fact. Trust me.

There are currently no FAQs about Word 2007 Essential Training.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked