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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
Okay, I hope my dad isn't watching this video because he might be upset with me if he knew I was going to talk about him. He's a great guy, he's retired and just now getting into computers and writing his memoirs. He's using Word and doing his best to make things look good on the screen. And of course in print too. But because his experience goes way back to the typewriter, he's doing things the old-fashioned way and it's causing him a great deal of grief the moment he needs to make a change. Now I'm talking about hitting the spacebar a bunch of times to indent text and make it lineup with other text. He really should be setting up taps and using them to make life easy.
Let me show you what I'm talking about. The first thing we need to do is open up a different document, so go to the Open button, and that's underneath the Office button right here. Navigate to the Lesson 5 folder and that's where you are going to find this one here called parts inventory. Give it a click before you click the Open button. So this just a document that's been started for us. I'll click down here, down on my page, just once to move my flashing cursor down to the spot where I want to start typing any the additional text. Let's just say we wanted to track three separate pieces of information here, like a SKU number, a description and a price under our parts inventory here.
Well, we could hit the exact number of spaces on the spacebar like my dad might or we can set up three tab stops on the ruler so we don't have to worry about it. By default left align tabs are set up every half an inch so if we were in a press the Tab key right now on the keyboard a couple of times, our cursor would move in by 1 inch. Even better though is to set up our own tab stops. So right up here on the ruler, you can see there's nothing showing up on the ruler except for the measurements. If I go all way over to the left here, this is my Tab Setup button you can see that the left tab is currently selected.
If I click it, you can see, now it's changed the icon and as I hover over it, it says center tab. Click it again and it changes to a right align tab. Click it again and I see a dot in there, that's going to be a decimal tab. If I click it again, that looks totally different, it's a bar tab. Click it again and it's changed. So I've got a number of choices here. There's my first line indent and I'll switch it all way back to my left align tab. So with that selected I can now go into my ruler and where ever I click on my ruler, I'll be inserting a tab stop.
So I want to do one right about a half an inch in right here on the half inch mark. I'll click and you'll see that that left align tab icon shows up as a half inch mark on my ruler. Now for the center one, I think it should be a center tab so I'll click over here to change it to the center tab stop. And I'm going to go too well, let's go to about our 3 inch mark here. Maybe a little bit further, 3 is good, and we'll click on the ruler and you can see there we have our center tab icon.
So we've set our tab stop there. We're going to do one more and because we're going to track the price of our parts inventory maybe it should be a decimal tab. So we'll go past the right align tab. Click again until we see the decimal tab, and let's go over here and we'll put that at the 5 1/2 inch mark we'll just click right there and you can see now we've got three tab stops on the ruler. That means every time we hit the Tab key now, we're going to go from tab stop to tab stop. So let's try this out. We'll hit our Tab key on the keyboard and you can see my flashing cursor now moves to that half inch mark on the ruler.
And here's where I want to start typing some text. So I'm just going to type in the titles actually for my columns. SKU number. When I hit my tab key, look at that, I've moved to the 3 inch mark now. Everything I type this can be centered on this spot. So I'll type in the word "description" Perfect. I'll hit the Tab key. Takes me over to the 5 1/2 inch mark, and I'm just going to type in price here. And that's okay, Just like that. I'm not using a decimal but when I start entering prices you'll see how that looks different.
So I'll go ahead and hit Enter. And I'm going to hit Enter again just to leave a blank line and I'll start putting in some text. You can follow along with me, we'll just put in some numbers. And then when I hit Tab to the description, everything I type is going to be centered here. I'm going to type "six burner range" and I'll hit my Tab key on the keyboard and enter the price. I'll put in a dollar sign here. And I'll put in 6299. Now when I hit the decimal everything I type after the decimal goes right.
You can see how that works. Press Enter, Tab. Let's go a couple more. 38423-2. Any number will do. Hit the Tab key on your keyboard. "Counter depth fridge." And I'll hit my Tab key, start with the $, and that's going to be 3400. Put in the decimal, 00. Excellent. Let's do one more 11843-3. Again, any number will do. Just to get some text in here. One more. We'll to a dishwasher.
And when we hit the Tab key we'll put in our $ and we'll make it 998 and 40 cents. So you can see how in this column everything is lined up on the decimal, everything centered here and everything's lined up on the left with my SKU numbers. Okay, so our text is in here and the tabs have really paid off because if we were to add some text now, we can see what happens. Like we're going to add 6 burner range, we're going to type in gas to see out everything stays centered, it doesn't get misaligned.
So that's really the beauty of adding tab stops. Avoid the temptation to hit the spacebar over and over to add space or even hitting the Tab key a bunch of times. Because even multiple taps of the Tab key using the default half inch settings can cause future problems. Setting tabs like we just did right here where you need them, can save you huge headaches after the fact. Trust me.
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