Word 2010 Essential Training
Illustration by Richard Downs

Setting print options


Word 2010 Essential Training

with Gini Courter

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now

Video: Setting print options

When you're ready to print your document, you can use Microsoft Word's Print settings to customize your print job. Choose File to go backstage and then select Print. In the previous movie, we set the number of copies and chose a specific printer. The print settings below control what you want to print, whether it should be print single-sided or double-sided, how multi-page documents should be assembled, the Orientation of your paper, Paper size, Margins, and the number of pages that should be printed on each sheet of paper.
Expand all | Collapse all
  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

please wait ...
Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Setting print options

When you're ready to print your document, you can use Microsoft Word's Print settings to customize your print job. Choose File to go backstage and then select Print. In the previous movie, we set the number of copies and chose a specific printer. The print settings below control what you want to print, whether it should be print single-sided or double-sided, how multi-page documents should be assembled, the Orientation of your paper, Paper size, Margins, and the number of pages that should be printed on each sheet of paper.

Let's take a look first at the Print area. The default choice is to print all the pages. However, if we wanted to print just two paragraphs from page 5, we could select those paragraphs, then come Backstage and choose Print Selection. We can print only the Current Page. It's helpful to know what page you're on. But if you haven't changed what you're seeing in the preview, this is the current page. You can also move to a different page and print a different page. So now my current page is page 5, and I can still print the Current Page.

I can print a custom range of pages. If I do that, I'll be using this dialog box. If I wanted to print, for example, pages 1 through 7, I could go 1-7, and that would print 1 through 7. But let's say I wanted to print pages 1 through 5, skip 6 and print 7. That would look like this, 1-5,7, will print 1, 2, 3, 4, 5, 7. I can also print different attributes.

I can, for example, say that I want to print just the properties of the document, the items that you see when you have Info chosen Backstage. If I have people reviewing a document, I can print Markup. I can get an inventory of different elements of the document. And then finally, I can print only the odd pages or only the even pages in the document. This has to do with how you might think about turning a stack of paper over in order to print the opposite side in a printer that only prints one-sided at a time.

This is one way people handle wanting to print two sides of a page, which is called duplex, on a printer that can only handle one-sided printing, or simplex printing. So I'm going to return this to Print All Pages. Here is my Print One Sided, Print Both Sided. Now my choice is that I can print manually on both sides, which means I'm going to print all of the pages on one side, and then I'm going to go over to my printer, turn the pages over, line them all up, put them back in the feed and print the second side. I don't have a choice here that says print on both sides automatically, which means that this printer can't do that for me.

This is a one-sided printer. Another choice that you might see is automatically print on both sides. My next option is what do I do with this really large print job? I have 24 pages. Let's say that I want to print five copies to distribute these at a new employee orientation. If I choose Collated, then I will get five sets 1, 2, 3, 4, 5 through 24. If I've choose Uncollated, I'll get five copies of page 1, followed by five copies of page 2, followed by five copies of page 3.

Good for handouts, but not good for an employee manual. The default here is Collated. If you want a print job where you want the pages to be in separate piles when you're all done, you will want to change this setting. This is my Paper Orientation. Currently, my paper is in Portrait mode. Look what happens when I change to Landscape. My preview changes, and now on my 8.5X11 paper, the 11 inch is the way that the text is oriented. I can change this here. I can also change this, as you'll find out later, on the Page Layout tab.

If I change it here, it will be changed in that location as well. This is where I choose my paper size. Am I printing this on the default letter paper, on a legal paper, on some of the A size papers, which are more commonly used in Europe than in the United States? Here's my tabloid paper. I want to print Envelopes. So we're going to choose a particular paper. If I choose Legal paper, notice that my preview changes. Now I only have 20 pages of text to print, and I'm on much longer paper that won't fit in most of the binders that we have kicking around the office.

So we'll change back to Letter. Margins, which I can also set on the page Layout tab, are set here as well. So I can actually see my preview as I change my margins. The default margins Normal are 1 inch all the way around. In previous versions of Microsoft Word, they actually left more room on the left and the right, one-and-a-quarter inch margins, and you'll notice as I make that choice, my preview on the right changes, my page count changes. This document is little longer if I have wider margins.

Or I could choose narrower margins. Print this on less pages, but clearly now I have a document that it would be really hard to three-hole punch and put in a binder. Whatever choices I make here are also going to be reflected on the Page Layout tab, as well as in my preview. Finally, I can print multiple copies on a page. So I could have a document that I want people to have in their hands, but I could print this 2 up, 4 up, 6 up, or 2 Pages Per Sheet, 4 Pages Per Sheet, 6 Pages Per Sheet.

So, for example, if I just want to create this document and say I'd like to print 2 Pages Per Sheet, then on every page of paper in the printer, this will be managed by the printer, it will print 1 and 2 on one page, 3 and 4 on the next, and so on so that I can have a smaller size. There are people who use this style of printing for documents that they want to review. Those folks have very good eyes, and it's a nice size. It cuts the amount of paper you have to carry around in half to do quick overviews of documents, for example, while you're traveling.

The default, however, here is 1 Page Per Sheet. All of these print settings are stored with the document. So if I change these settings, the next time I print this document, the print range, what I'm printing, the Margins, the paper size, and the other settings will still be set. So I don't have to worry about doing this each time I print the document. I can do it once Backstage, save those settings, and it will be able to print this document in the same fashion each time I print it.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

Expand all | Collapse all
please wait ...
Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.

Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.

Mark all as unwatched Cancel


You have completed Word 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.

Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.