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When you need to deviate from the default settings of Quick Print, you'll need to choose Print Preview or the regular Print command to access the print options. Here is where you can change the number of copies to print, which pages to print, what printer and so on. So if you don't already have the newsletter that I have open on my screen, navigates your Lesson 3 folder and open up newsletter.docx. Alright we're going to access print from the Office button so go up to the Office button, down to Print, and we're going to choose Print right up here at the top.
This brings open the Print dialog box, and this is what you are probably used to from previous versions of Microsoft Word. So lets just go through some of the things that you can set up here in the Print dialog box for printing this document. First of all, the printer that you are using you can see is listed here in the name field, and I'm using an HP DeskJet. If I click this drop down here, you can see my other choices are Fax and Microsoft XPS Document Writer So I'm going to leave that at my default, the one with the check mark, and I'm going to click it just to make sure that it's the one that's selected.
You can see the status of this, the type and where it is. It's up to a USB port on my computer. Now if I go over here to Properties I can get the properties for the printers. So here are the default print settings for my HP DeskJet 3600 series. Right now the color tab is selected and I'm just using the default print settings. If I want to print in grayscale, I could. So right now it's color by default. We've got services over here for calibrating the device and cleaning the cartridges. Here's some finishing options.
Here are some effects if I wanted that. Paper quality. So if I choose a different paper, and I want put that through my printer, I might want to come in here to change the paper quality. You can see the type down here is HP Tri-fold Brochure Paper Glossy. Well, if that's not what I'm using I can go on and choose from more options down here. Over here's my print quality, set to normal, so if I was printing something that maybe has some high resolution graphics I might go to the Maximum dpi, which is the best of the best.
You can see the next level down is best, then normal, fast normal and fast draft. So if you're just printing a draft document and you want a pretty quickly and the quality was not an issue, fast draft would save you some ink, save you some money and save you some time as well. I'll click out here to not select any of those choices. We'll leave the defaults set as it is. And then we got an Advanced tab here as well and you can see some of the advanced options, including for graphics, document options and printer features as well. OK. I'll click cancel down here.
Remember that was from the Properties button here and depending on the actual printer that's selected here in the Name field, clicking Properties will of course apply to the selected printer. If you want to add another printer or if you're on a network where you have access to other printers, you'd use the Find Printer button. You have an option here to print to a file, and that's handy if you don't have a printer setup on your computer or two, if you wanted to be able to send the document to anybody regardless of what applications they're using and know that they're going to be able to print it.
When you print a document to file, that file can be printed on any computer even if they don't have Microsoft Word or any other work processor for that matter. We can do a Manual duplex, if you wanted to print on both sides of your paper. Because of the type or printer I'm using here, Manual duplex is an option so that means I manually have to turn the paper over to print on the other side but at least I'll be prompted to do so. Down here are some of the options that we're used to using. For example, you can see the Page Range here is selected at All. In other words, all pages in my document will be printed if I was to come down here and click OK.
Now if I only wanted to print the current page I would select that here. Or if I want to select specific pages such as a one and three, I could put 1, 3. Or if I wanted pages 1 through 3, it would be a 1 - 3. You get the idea. If I want to pages 1 through 3 and 5 and 7 through 8, you got the idea now. You can keep typing in the page ranges that you want and keep filling up this field as you like until you've got the exact pages you want to print. Over here is where we choose a number of copies, and I'm just going to change this back to current page.
If I wanted more than one copy of the current page, here's where I can change the number. I can use the up and down arrows or I can come in here and type in the exact number of copies I want. Keep in mind, if I is printing all pages, which means in this case both pages of my document, and I wanted 10 copies, I would probably want Collate selected. And all this means is that they're going to come out in order, 1-2-3, 1-2-3 and I don't have to manually put pages 1 and 2 together into stacks of page 1s and page 2s, if you know what I mean.
Down below you can see under Print what: Document is selected. If we click the drop down we can print out the document properties, the document showing all kinds of markup (we haven't talked to that that yet, but we will) a list of markup, styles, building blocks, all kinds of stuff that can be printed aside from just the document. Also we've got a Print field here, All pages in the range, you can do just odd pages and even pages if we wanted to. Again that's a way of manually sending a group of pages to the printer and then maybe print on the other side of the page to the even pages.
For example, if we at selected Odd pages. I'm going to leave it as All pages. And over here we have some zoom levels as well. You see Pages per sheet. So one page is the selection here and if I click this down, I could show two pages per sheet of paper, 4 pages and so on. One page, though, is the default. We want it just the way we see it in the background here. We can also scale to a paper size. So for example if we had a different paper sizes loaded into our printer, you might want to scale it down or up to fit that paper.
Right now we're using a 8 1/2 by 11 sheets of paper, that's our default. But if I put A4 paper in there, maybe it wouldn't fot any longer and I'd have to scale it down to A4 by selecting it from the list. So we'll just leave it at no scaling and more we're to print by clicking the OK button. Now before I do, there are some printing options that can be set up for Word, not just of this print job. These options are accessible from the Print Preview screen that we saw earlier or from this Options button down here in the bottom left corner.
Clicking the Options button you can see brings open our Word Options dialog box. You see Display is selected, because in the Display section down below we've got Printing options. So Print drawings created in Word, those will print out print background colors and images. If we wanted to we can select that to do that. Print document properties, hidden text. As soon as we set these up, they become the default. So that means when we go to our Print properties we'll see those defaults setup for every print job unless we say otherwise by changing the options here in the Print dialog.
So clicking OK will print. Off it goes to my printer. There's that error message, it's kind of a warning that it might not fit in the printable area, but we click Yes and off it goes to our printer. So that covers printing. It's time now to start looking at how we can spice up what we're printing. So next we'll look at editing and formatting text in our documents.
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