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Word 2007 Essential Training
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Setting print options and printing


From:

Word 2007 Essential Training

with David Rivers

Video: Setting print options and printing

When you need to deviate from the default settings of Quick Print, you'll need to choose Print Preview or the regular Print command to access the print options. Here is where you can change the number of copies to print, which pages to print, what printer and so on. So if you don't already have the newsletter that I have open on my screen, navigates your Lesson 3 folder and open up newsletter.docx. Alright we're going to access print from the Office button so go up to the Office button, down to Print, and we're going to choose Print right up here at the top.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Setting print options and printing

When you need to deviate from the default settings of Quick Print, you'll need to choose Print Preview or the regular Print command to access the print options. Here is where you can change the number of copies to print, which pages to print, what printer and so on. So if you don't already have the newsletter that I have open on my screen, navigates your Lesson 3 folder and open up newsletter.docx. Alright we're going to access print from the Office button so go up to the Office button, down to Print, and we're going to choose Print right up here at the top.

This brings open the Print dialog box, and this is what you are probably used to from previous versions of Microsoft Word. So lets just go through some of the things that you can set up here in the Print dialog box for printing this document. First of all, the printer that you are using you can see is listed here in the name field, and I'm using an HP DeskJet. If I click this drop down here, you can see my other choices are Fax and Microsoft XPS Document Writer So I'm going to leave that at my default, the one with the check mark, and I'm going to click it just to make sure that it's the one that's selected.

You can see the status of this, the type and where it is. It's up to a USB port on my computer. Now if I go over here to Properties I can get the properties for the printers. So here are the default print settings for my HP DeskJet 3600 series. Right now the color tab is selected and I'm just using the default print settings. If I want to print in grayscale, I could. So right now it's color by default. We've got services over here for calibrating the device and cleaning the cartridges. Here's some finishing options.

Here are some effects if I wanted that. Paper quality. So if I choose a different paper, and I want put that through my printer, I might want to come in here to change the paper quality. You can see the type down here is HP Tri-fold Brochure Paper Glossy. Well, if that's not what I'm using I can go on and choose from more options down here. Over here's my print quality, set to normal, so if I was printing something that maybe has some high resolution graphics I might go to the Maximum dpi, which is the best of the best.

You can see the next level down is best, then normal, fast normal and fast draft. So if you're just printing a draft document and you want a pretty quickly and the quality was not an issue, fast draft would save you some ink, save you some money and save you some time as well. I'll click out here to not select any of those choices. We'll leave the defaults set as it is. And then we got an Advanced tab here as well and you can see some of the advanced options, including for graphics, document options and printer features as well. OK. I'll click cancel down here.

Remember that was from the Properties button here and depending on the actual printer that's selected here in the Name field, clicking Properties will of course apply to the selected printer. If you want to add another printer or if you're on a network where you have access to other printers, you'd use the Find Printer button. You have an option here to print to a file, and that's handy if you don't have a printer setup on your computer or two, if you wanted to be able to send the document to anybody regardless of what applications they're using and know that they're going to be able to print it.

When you print a document to file, that file can be printed on any computer even if they don't have Microsoft Word or any other work processor for that matter. We can do a Manual duplex, if you wanted to print on both sides of your paper. Because of the type or printer I'm using here, Manual duplex is an option so that means I manually have to turn the paper over to print on the other side but at least I'll be prompted to do so. Down here are some of the options that we're used to using. For example, you can see the Page Range here is selected at All. In other words, all pages in my document will be printed if I was to come down here and click OK.

Now if I only wanted to print the current page I would select that here. Or if I want to select specific pages such as a one and three, I could put 1, 3. Or if I wanted pages 1 through 3, it would be a 1 - 3. You get the idea. If I want to pages 1 through 3 and 5 and 7 through 8, you got the idea now. You can keep typing in the page ranges that you want and keep filling up this field as you like until you've got the exact pages you want to print. Over here is where we choose a number of copies, and I'm just going to change this back to current page.

If I wanted more than one copy of the current page, here's where I can change the number. I can use the up and down arrows or I can come in here and type in the exact number of copies I want. Keep in mind, if I is printing all pages, which means in this case both pages of my document, and I wanted 10 copies, I would probably want Collate selected. And all this means is that they're going to come out in order, 1-2-3, 1-2-3 and I don't have to manually put pages 1 and 2 together into stacks of page 1s and page 2s, if you know what I mean.

Down below you can see under Print what: Document is selected. If we click the drop down we can print out the document properties, the document showing all kinds of markup (we haven't talked to that that yet, but we will) a list of markup, styles, building blocks, all kinds of stuff that can be printed aside from just the document. Also we've got a Print field here, All pages in the range, you can do just odd pages and even pages if we wanted to. Again that's a way of manually sending a group of pages to the printer and then maybe print on the other side of the page to the even pages.

For example, if we at selected Odd pages. I'm going to leave it as All pages. And over here we have some zoom levels as well. You see Pages per sheet. So one page is the selection here and if I click this down, I could show two pages per sheet of paper, 4 pages and so on. One page, though, is the default. We want it just the way we see it in the background here. We can also scale to a paper size. So for example if we had a different paper sizes loaded into our printer, you might want to scale it down or up to fit that paper.

Right now we're using a 8 1/2 by 11 sheets of paper, that's our default. But if I put A4 paper in there, maybe it wouldn't fot any longer and I'd have to scale it down to A4 by selecting it from the list. So we'll just leave it at no scaling and more we're to print by clicking the OK button. Now before I do, there are some printing options that can be set up for Word, not just of this print job. These options are accessible from the Print Preview screen that we saw earlier or from this Options button down here in the bottom left corner.

Clicking the Options button you can see brings open our Word Options dialog box. You see Display is selected, because in the Display section down below we've got Printing options. So Print drawings created in Word, those will print out print background colors and images. If we wanted to we can select that to do that. Print document properties, hidden text. As soon as we set these up, they become the default. So that means when we go to our Print properties we'll see those defaults setup for every print job unless we say otherwise by changing the options here in the Print dialog.

So clicking OK will print. Off it goes to my printer. There's that error message, it's kind of a warning that it might not fit in the printable area, but we click Yes and off it goes to our printer. So that covers printing. It's time now to start looking at how we can spice up what we're printing. So next we'll look at editing and formatting text in our documents.

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