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Setting justification

From: Word 2007 Essential Training

Video: Setting justification

Justification is just another word for alignment and when we're formatting paragraphs, this means they can be lined up on the left or the right side of the page, they can be centered on the page and they can even be full, stretched to fill the entire space between the left and right margins. If you look at a normal paragraph you'll notice that the text is usually lined up down the left side of the margin, nice and flush, while the right side of the paragraph is jagged with lines of text ending at different points from the right-hand margin. This is also known as the flush left, left justified or left aligned.

Setting justification

Justification is just another word for alignment and when we're formatting paragraphs, this means they can be lined up on the left or the right side of the page, they can be centered on the page and they can even be full, stretched to fill the entire space between the left and right margins. If you look at a normal paragraph you'll notice that the text is usually lined up down the left side of the margin, nice and flush, while the right side of the paragraph is jagged with lines of text ending at different points from the right-hand margin. This is also known as the flush left, left justified or left aligned.

Enough talk about it. Let's see it in action. What we'll do is open up different documents so we'll go to the Office button and click Open. And make sure you're navigating to the Lesson 5 folder of your exercise files because that's where you'll find job posting 6. So click that one before clicking the Open button. Here we go, our training consultant job description again, and you can see that our first paragraph here is exactly what I was talking about, the default where down the left-hand side.

this is all flush. Where down the right hand side, you can see we've got a jagged line. So paragraph, as we know it, can be something else in Word and what I mean is Word defines a paragraph where the text flows until there's a hard return. That's the point where the person inputting the text presses the Enter or the Return key on the keyboard. So in reality the first line in our document here is a paragraph, right up here, Training Consultant, and we can treat it as such. So let's try some different justifications or alignments on our first paragraph here, which is our title.

So we can click anywhere in that actual paragraph, in this case anywhere in our title, and now we're going to go up to our Paragraph group here and you can see that the button that's highlighted here is our left align or Align Text Left button. So if we wanted this centered, we could actually just click on the Center button. This is how the the entire title is centered for us. Right Align doesn't look quite right and full isn't really an option when it's only one line of text like this. That's going to look better when we work with a larger number of lines in paragraph So let's leave it center.

Right now we'll move down to this paragraph here, we'll click anywhere in our first paragraph. It's left aligned, we can see that. It wouldn't look right centered because every single line is centered now and that doesn't make sense. Right aligned. You can see nice and flush down the right side doesn't look right either. But full here, if I click on it, creates a nice flush line down the left and the right hand side except for the last line in a paragraph. Because what's happening here is extra spaces are being inserted in between the words to create flush text on the left and the right hand side.

Now on the last line of her paragraph it wouldn't look right because too many spaces would be needed to make it flush. So there's not a whole lot of work to changing alignment or justification in Word, you don't even have to select any text anymore. Just click in the paragraph and click the Right Alignment button and you're done. You can create some clean and sharp looking documents when you combine alignment and margin adjustments as well. We'll do some more this later in this title when we cover changing margins. Right now we'll take a look at adjusting line spacing.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46194 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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