Start learning with our library of video tutorials taught by experts. Get started

Word 2007: Styles in Depth

Setting font, document, and template defaults in Word 2007


From:

Word 2007: Styles in Depth

with Mariann Siegert
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

Video: Setting font, document, and template defaults in Word 2007

Word 2007 is a different animal than previous versions of Word when it comes to setting defaults for documents and templates. The reason is Word 2007 introduced themes, and also uncovered the Document Defaults option. The Document Defaults used to be hard-coded into the application, and we couldn't modify or change them, therefore, resorting to changing the Normal style. In Word 2007, styles, document defaults and themes all work hand-in-hand.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Setting font, document, and template defaults in Word 2007

Word 2007 is a different animal than previous versions of Word when it comes to setting defaults for documents and templates. The reason is Word 2007 introduced themes, and also uncovered the Document Defaults option. The Document Defaults used to be hard-coded into the application, and we couldn't modify or change them, therefore, resorting to changing the Normal style. In Word 2007, styles, document defaults and themes all work hand-in-hand.

Before we begin, let's go up to Change Styles, go to Fonts and make sure that Office, the one that says Cambria Calibri, is in use, and then go back up to Change Styles and make sure it says Set as Default. That's what Word comes prepackaged with. What we're going to do in our new document is type in =rand() and press Enter. Straight out of the box, Office comes with Calibri (Body) as its default font.

Let's open up the Style pane and go down to the Normal style and click on the down arrow and choose Modify. Look at the font settings. Again, it says Calibri (Body) and it's 11 points. That is the default font, because a lot of reading is now done on the monitor as opposed to hard copy. Microsoft said they chose Calibri because of the fact that it's a clean font, and it's easier to read on your monitor. The problem is is a lot of people need to use other fonts by default, such as Times New Roman.

Go ahead and close your Normal style here. Now, remember the document defaults used to be hardwired in previous versions of Word, but Word 2007 opened this up. Now where it's opened up is underneath the Manage Styles button down here at the bottom of your Styles pane, and if you click on this button and go to Set Defaults, these are those hard-coded, or what used to be hardwired into Word, defaults. It says here, +Body.

When I first saw this I thought, so, what is +Body? Well, let me show you. Change this to Times New Roman, and you could just type it in. As soon as you start to type times, Times New Roman should pop up. So just select it and then click on OK. Notice that your Normal style, which is in use here, is now using Times New Roman. It doesn't have body next to it; it just says Times New Roman. So that's now hardwired into our system, so to speak, by the default.

So the Normal is based on your document default. One other little thing: Let's apply Heading 1 to the first paragraph. Notice that it says Cambria and Headings. So just as the other one had in parentheses Body, this one has Headings. Although this style is based on the Normal style, the font isn't Times New Roman. Word 2007 has two default fonts set up: one for Body styles and the other for Heading styles.

The Calibri font, of course, is for Body styles, which we saw in Cambria for headings. This is where the font themes come in. Font themes are also new in Word 2007. Let's change our document default back to +Body. So go back down to your Manage Styles button, and we're going to change this, just scroll all the way up to the top and you'll click on +Body. See, you also have +Headings down here. We're going to click on OK. Are you still wondering about that +Body? +Body is a variable based on the font theme default.

So, let's change the font theme. We're going to change it by going up to Change Styles, and we're going to go to our Fonts. We're going to change this to Office Classic. That's the one that says Arial and Times New Roman. Choose it, and now notice up here at the top you've got Arial (Headings), because we're in the Heading 1. If you go down to any of your Normal paragraphs, you'll see that Times New Roman does say Body again over next to it, as does Arial (Headings).

That is what those +Body and +Heading mean. They're grabbing these from the default themes. In Word 2007, the Normal style is based on the document defaults, and the document defaults are based on the font themes. What if you want to change both Heading and Body to Times New Roman? You can change the styles by going up here to Change Styles, and we're going to change the Font Theme, and let's say we want to change both. So we're going to go down to Create New Font Themes.

Heading font, we can change that to Times New Roman. You could find it in your list, or it might be easier just to start typing it in. Find Times New Roman and then give it a Name. Let's just call it Times New Roman and then click on Save. What if you want all of your documents to be based on this? So you've got Times New Roman (Heading) up here, this is Times New Roman, but you want this to be available in all of your documents. Then you're going to Change Styles and choose Set as Default.

There is one other thing, too. If you go to the Manage Styles button and you go to the Set Defaults, if you want to change it to something in here and hardwire it in instead of changing your theme, you can choose all New documents based on this template, and then from now on, whatever your defaults are will be used in all your new documents going forward. Now, do a cancel here. We're going to go back up to Change styles, go back to Fonts, click on Office, and we're going to use this as our default again.

So we're going to go up to Change styles now, choose Set as Default, and that will now be our default again. So what we've learned is that the Normal style is based on the document defaults, and the document defaults font is based on the default font theme. Each of these closely are related, and they work hand-in-hand together.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


Expand all | Collapse all
Please wait...
Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007: Styles in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked