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Sending and faxing documents

From: Word 2007 Essential Training

Video: Sending and faxing documents

We've been talking about tracking and reviewing changes and when all of this is happening, you need to be able to send and receive the document all the while. The most popular way to share documents is obviously by e-mail, another way is just to store a document in a location where all parties have access to it such as a network drive, for example. In this lesson we'll focus on e-mail but we'll also take a look at faxing documents right from Word. So no matter what's on your screen right now, you can go up your Open button or the Office button and then Open.

Sending and faxing documents

We've been talking about tracking and reviewing changes and when all of this is happening, you need to be able to send and receive the document all the while. The most popular way to share documents is obviously by e-mail, another way is just to store a document in a location where all parties have access to it such as a network drive, for example. In this lesson we'll focus on e-mail but we'll also take a look at faxing documents right from Word. So no matter what's on your screen right now, you can go up your Open button or the Office button and then Open.

And we're going to open up this time newsletter 18C. Newsletter 18 C. Give it a click and then Open. So here's our newsletter and now let's say that we want to send it off to somebody. Well we'll go up to the Office button and we'll come down to Send and you can see we've got two options here, Internet Fax or E-mail. And if we click E-mail, the very first thing that's going to happen is your default e-mail application will launch. So here we are in Microsoft Outlook and you can see my cursors flashing in the To field.

The subject is the title of my document, newsletter 18C, and there's the attachment right there. My Word document is attached. So I would type in who I'm sending it to, let's say I'm sending it to to a guy named David Rivers. Type this in- at hotmail.com and then if I wanted to, all I need to do is add a description. You know could be something like, " Please review and send feedback to me when you have a chance." OK, so what ever you need.

Now you're in your e-mail application all you need to do is hit the Send button to actually send it off. All right. I'm not going to send this off right now, but you could if you wanted to. I'm just going to close this without saving any of my changes. Now we'll look at faxing a document. That's the other option we saw from the Send To. So we go up to our Office button and down to Send and you can see Internet Fax is the other option. Alright I'm going to click that and you'll see a message pop up here, because to be able to send a fax via the Internet, you have to be signed up with an Internet fax service provider.

And there are numerous services out there, so you'll want to find out which one works best for you. For me free is important as well as having the ability to send faxes with the equipment I already have. In other words, I want the ability to send faxes using the e-mail and web access that I already have. I prefer not to hook up any additional hardware or software. Now keep in mind though, that this is not a service I use on a daily basis. There are free services out there and there are others that charge a nominal fee and then there's some that require additional software and others that don't.

Do your research and once you sign up, faxing from Word will be a breeze. So you can see here that I've got this dialog box showing up because if you're not signed up when you go to use this feature, Word we'll prompt you to get signed up automatically. Now if I was to click OK, automatically Word will launch my browser and recommend something called E-fax. There are other choices on the list but E-fax is the one they recommend and you can even try it out for free for 30 days. So I'm just going to hit Cancel. You fill in the blanks and it will ask you for some information, you follow the prompts, right from your web browser and when you're done, you'd be ready to roll.

Now depending on whether you need to just send or send and receive, packages will differ in how much they cost each month.

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This video is part of

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Word 2007 Essential Training

85 video lessons · 45614 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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