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Odds are pretty good, you're going to want to share your documents with others and this can be done through printing. We'll cover this in another lesson. It can be done by saving the document to some other media like a CD or a memory stick and then handing it off to them. Or you can share your documents by simply sending them to a person or persons in an e-mail message or a fax. The nice thing is that you can do this right from within Word. So let's look at these two ways to send the document. You'll need to have a document open on your screen to be able to do that. So if you don't, just follow me.
We'll go to the Office button, we'll click Open and we'll navigate to your Lesson 2 folder of your exercise files. That's where you'll find Newsletter1, give it a click and then click the Open button. So this is a document that we want to e-mail or fax to somebody. Well the way we do that, pretty simple, we go up to the Office button again, this time we move down to Send and then we'll move over to the right and click on E-mail first. So we'll start with e-mail and as soon as I click E-mail, you can see the happens here. My default e-mail program is launched, in this case Microsoft Outlook, and the message has already been created for me.
You can see down below my cursor's flashing in the empty To field. All I really need to do here is type in an e-mail address of the person I want to send this to because of I've already got the subject, Newsletter1, which is the name of my document, and you can see that it's already attached here in the attached field. So I'm going to type in the name. I'm going to type in the firstname.lastname@example.org, and if I wanted to cc someone I could. There's the subject and the attachment, like I said, and if I needed to or wanted to, I can click down here in the body of the message and type any additional text or information I want.
I'll put in "FYI ..." So to send this off to email@example.com, I simply come up and click the Send button and off it goes. How easy is that? I'm going to close this message without saving it and show you another way to send the document, and that's via fax. Now the only thing you need to remember about sending a fax is that you need to be connected to the Internet and you have to set up an Internet fax account. All you really have to do is go online to do this. Now here's a cool thing.
If you don't have a fax account when you go to do this in Word, you can actually set one up on the fly. So you would to go up to the Office button, you'd come down to Send, move over to the right and choose Internet Fax. So to use a fax service to send your fax, you must first sign up with a fax service provider. So I would click OK to open a page in my web browser to do that. I'm going to click Cancel, but that's all there is to it. Once you've got your Internet fax account setup, you never have to do that again. You'd simply go up to your Office button, down to Send, over to Fax, and would use that account from here on.
There's all kinds of free ones out there. There's some you can pay for but that's totally up to you. Do a little bit of research and check them out on the Internet.
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