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Selecting text

From: Word 2007 Essential Training

Video: Selecting text

Okay, before you start making changes to your existing text, like removing it or formatting it, you want to know some quick and easy ways to select that text first. Now my dad, whose learning in his own pace, still uses the backspace ket to remove an entire paragraph. And sure, if you hold it down long enough the paragraph will eventually disappear. But to save you time and effort, lets look at some good selecting techniques. First of all, if you've got any documents open, go to the Office button and click Close until you come back to this blank screen so you know you don't have any other documents open.

Selecting text

Okay, before you start making changes to your existing text, like removing it or formatting it, you want to know some quick and easy ways to select that text first. Now my dad, whose learning in his own pace, still uses the backspace ket to remove an entire paragraph. And sure, if you hold it down long enough the paragraph will eventually disappear. But to save you time and effort, lets look at some good selecting techniques. First of all, if you've got any documents open, go to the Office button and click Close until you come back to this blank screen so you know you don't have any other documents open.

Next we're going to open up another document, so back to the Office button, click Open, and this time we're going to navigate to the Lesson 4 folder, so go back to the Word folder of your Documents folder and double-click Lesson 4. And what were going to do is open job posting, this first one right here. And we'll click Open. Okay so here's a document with some pretty plain text in it and let's take a look at the fourth paragraph down here. So count down four paragraphs and this one right here you can see is a repeat of this first paragraph up here.

Now that needs to go. So let's look at a few ways to select it first. One way to select this entire paragraph is to take our mouse, go right to the beginning, click and drag across and down right to the end. And you can see now the entire paragraph is selected. That's one way. Another way is to, with our mouse, right inside the paragraph anywhere, triple-click. So three quick clicks, highlights the entire paragraph. Now, if you want to click less than that even, lets deselect it by clicking and move into the left-hand margin next to it.

Now you can just click twice to select the entire paragraph. So I kind of like that. I like to go in to the margins, just double click and I've got my entire paragraph selected. Now I need to do is go to my keyboard and hit the Delete key. There we go. It's gone. I need to hit Delete one more time to remove the blank line and that looks good. One more quick way to select the entire document is from the Editing group on the ribbon. So if we move up here to the top and all the way over here to the right-hand side of our ribbon, you can see we've got the Editing group.

So here we've got Find, Replace and look at this, we've got select and it's got a little drop-down arrow. When we click it you can see some options are Select All, Select Objects and Select Text with Similar Formatting. So we can select text that's formatted the same way as the text that is where our cursor flashing. That's kind of neat. But right here is the one I was talking about, Select All, and you'll notice that Control + A is the keyboard shortcut for selecting an entire document. So if we click that look what happens. The entire document from start to finish, top to bottom, is selected.

So if we wanted to, for example, maybe change the font for an entire document, this would be a quick way to do it. Font changes is the most popular but even cooler is the ability to only select text that's the same so specially formatted text is not selected. So let's go back here, we'll click in this paragraph, and back to Select in the Editing group, and we'll go down to Select Text with Similar Formatting. Now look what happens. The rest of the document is formatted the same as where my cursor was, so it all gets selected. I want you to scroll down now a little bit and you'll see that some of the text is not and that's this e- mail address right here.

Because it's formatted differently, it was not selected. So imagine how long it takes us to format this entire document differently except for one piece of text in the document itself. So that's kind of neat. Now that we've got selecting mastered, let's move on to formatting text that we selected.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46312 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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