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In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.
If we use Word like a typewriter, just entering text and printing and closing our files, we probably don't care about being able to select text. But as soon as you want to format, or you want to change the text that you've already entered in your document, you need to be able to select. You can select text using the mouse or the keyboard. You can select characters, words, sentences, and paragraphs, and you can select these things, even if they aren't next to each other, even if they aren't contiguous. To select any amount of text, you move the mouse so that your insertion point is in front of the text that you want to select.
So you'll click once, then you'll hold the mouse, and you'll drag. As long as you don't release the mouse button, you are still in the process of selecting. So when you have the text selected that you wish, go ahead and release the mouse button. If you start in the middle of a word to select, you'll notice that the entire word gets selected. Word assumes that if you move outside the boundaries of one word that you intended to select the entire word that you were working with. If I select a group of words, I can then hold the Ctrl key and select another group of words.
Now to select using the keyboard, just a random area of text, I can either Click+Shift and click somewhere else, or I can Click+Shift and use the arrow keys to select text. If I then wanted to select another block of text that's not contiguous, I can let go of the Shift, hold Ctrl+ Click and then select additional text. If you're going to select multiple non- contiguous blocks of text, you're better off using the mouse.
Now some shortcut keys with the mouse, to select one word, double-click in the word. To select one sentence, hold the Ctrl key down. Click anywhere in the sentence. You'll notice that Word knows where a sentence ends, because it ends with a period, a question mark, an exclamation point, some terminal punctuation. So Ctrl and click anywhere to select an entire sentence. To select a paragraph, move to the left until the pointer point back to a right pointing arrow and then double-click or triple-click anywhere in the paragraph.
You have to be fast on the triple click, or it treats it as a double-click and then a single click, but three clicks will select the entire paragraph. Now what if you have text that spans across pages or spans past the screen? I think this is one of the hardest things is as you scroll and pull down, the document will start scrolling fast and farther down you pull, the faster it will scroll. So if I pull way down, notice I get a pretty quick scroll, and I can easily select more text than I want to select.
Don't be afraid to use a combination where you click and then you scroll to the point where you want to end. Hold Shift and click again in order to select a specific section that's off the screen. But also remember, as I'm scrolling, faster perhaps than I want to, rather than letting go, I can always simply pull back up and stop the scroll and select the text that I want to select. To select the entire document, we have several ways to do it. You can go out to the left, and where we double-click to select a paragraph, we can triple click to select the entire document.
But the shortcut key for this is really easy to remember: hold Ctrl and hit A for all, and the entire document will be selected. There are other keyboard shortcuts that are worth knowing. Press Home to go to the start of a line, for example; End to move to the end of that same line. And if we hold Ctrl, it always amplifies the key that you're already pressing. So if I hit Home, I go to the start line. Ctrl+Home=, I go to the start of my document. Ctrl+End, I go to the End of my entire document.
Shift is used to select. So if, for example, I wanted to select all the text from here down, I can do that with the mouse. If I held Ctrl+End right now, I would go to the End. If I add Shift, Ctrl+Shift+End, I'll select all of the text between here and the end of the document. So Ctrl to amplify, Shift to select. If you're selecting entire your words or paragraphs, it's almost always faster to use the mouse, double-click or to triple click. If you're selecting irregular blocks of text that are not next each other, the mouse is also a better bet in combination with the Ctrl key.
But if you're selecting the entire document, or moving to the start or the end of a document or a line, the keyboard shortcuts are almost always the fastest way to move around. To be really efficient in Word 2010, learn to use text using both the mouse and the keyboard shortcuts and use whatever makes the most sense as you're editing your document.
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