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Word 2007 Essential Training
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Saving documents


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Word 2007 Essential Training

with David Rivers

Video: Saving documents

Obviously nobody wants to spend hours working on a document only to lose it and then have to redo that work again. Saving your documents is very important and I don't necessarily mean saving only after you're done. I like to save my documents as I'm creating them, not just at the end because anything can happen while you're working, like a power outage or a hard drive crash. And if you haven't saved what are working on when this happens, guess what? You're starting over. So let's look at saving to not only keep your documents, but to update them as well.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Saving documents

Obviously nobody wants to spend hours working on a document only to lose it and then have to redo that work again. Saving your documents is very important and I don't necessarily mean saving only after you're done. I like to save my documents as I'm creating them, not just at the end because anything can happen while you're working, like a power outage or a hard drive crash. And if you haven't saved what are working on when this happens, guess what? You're starting over. So let's look at saving to not only keep your documents, but to update them as well.

While we're at it, we'll check out some of the save options too. So we'll need to open up a document, go to our Office button, give it a click, click Open and then navigate to the Lesson 2 folder, if you have to, because here's where you'll find a number of documents to open. Right now we're listing all files in this folder including other formats, like this WPD file, and we're looking a lot of information. These are some options we set up in the previous lesson. So I'm just going to turn some of them back. I'll go up to my views here.

And I'm just going to say Small Icons by clicking it. Now I'm just looking at small icons for each of the documents. I'm not looking at all that other information. I'm also going to change this from All Files to All Word Documents. So give it a click and choose All Word Documents. So you're just looking at the Word documents now. And there they are, the two of them, job posting and Newsletter1. Click on Newsletter1, that's the one that we want open for this lesson, and click the Open button. Okay, so here's our document. We've opened it up and we're going to make a quick change.

Up here where it says Fall 2006, I'll click right after Fall and put in a "/Winter". So this will be our Fall/Winter 2006 newsletter. So I want to save that change because if the power were go out right now or my hard disk drive crashed, I would lose that change, I'd have to go back and redo it. Not a whole lot of work in this case, but just imagine you've added a full page of text and graphics and formatting and so on. So I can go up here to the Quick Access toolbar, there's a Save button here.

I can give that a click and boom! My changes are saved. Or on the keyboard using the shortcut I could hold down my Control key and then press the letter S, as in save, simultaneously to save my changes, or I could go to the Office button here and you see that I've got Save and Save As. So I'm just going to click Save here and I'm back to my document with my changes saved. So in other words, if I wanted to, I could hit the power switch and not worry about losing any of the work that I've done on this document.

Now Save As would be used in a number of different instances, for example, very first time that you save your document, you need to give it a name so the Save As dialog box shows up. You may wish to save your current document using a different name. Well, in that case, you would use Save As as well to change the name. Another instance would be that you want to save the current document in another location so that can be somewhere else on your hard drive, on your computer, and could be on a memory stick or some other external media.

You would use Save As to choose a different location and you'd also use Save As to save this document, if you wanted to, in a different format such as an older version of Word, for example. So let's explore this a little bit. We'll go up to the Office button and click Save As. The Save As dialog box shows up. Now I'm going to hit Cancel here because you might not have seen something that happened there. When I go to the Office button and down to Save As, without clicking on it, I do have some options here such as Word document. I can save this as a template, an older version of Word, or I could find add-ins for other formats such as PDF and XPS.

and then I've got Other Formats here. Well, I'll just click Save As to bring up the Save As dialog box because I can do all of that here too. Because there's templates, documents, locations like my desktop. I can choose a number of different options here, for example, the filename is Newsletter1 and it's currently selected. I'm going to click right after the 1 so it's no longer selected and then I'll change the name to Newsletter1 Old Version, just like that. It will be saved as a Word document, but I want to save it as an older version of the Word document, so 97 to 2003.

I'll give that a click. And that might be because I'm to be giving this document to someone who doesn't have Word 2007, for example, and they'll need to build open it in Word 2003 or earlier. So I've made a couple of changes, the name, the type, let's choose a different location. We'll put it in Documents. As soon as we click Documents it'll go in with our other Word folder here in our Documents folder. Or maybe we want to put it right on the desktop. So I'll click Desktop here. We can also navigate to the exact location then to put it right on the Desktop just like that.

All right, all I need to do now is click Save and my document's now saved with a different name in a different location using a different format. I see up here the name now is Newsletter1 Old Version and I'm in Compatibility Mode, that means I saved it to an older version of Microsoft Word. So I'm not getting all of the Word 2007 features. I'm in Compatibility Mode at this time. And if I was to minimize this, I should see it right over here on my desktop, the new location. So go back to Word by going down to my status bar here and clicking right on Microsoft Word.

All right, so we now have our second copy of our newsletter with all those changes and really what we've done is we've created a new version in a new location within new name, and that's all using the Save As feature.

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