We launched a new IT training category! Check out the 140+ courses now.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Saving custom styles as a new Quick Style set

From: Word 2010: Styles in Depth

Video: Saving custom styles as a new Quick Style set

Since Quick Style sets are automatically saved in individual templates and these template acts as a container for your style sets, you can easily create and save your own personalized custom set of styles. And you're not limited on the amount of styles that you can create. Let's take our example here of Cycle California. We will quickly apply the appropriate styles to the first page. The second page has already been done for us. So click on the Cycle California, and let's go ahead and open up our Style window.

Saving custom styles as a new Quick Style set

Since Quick Style sets are automatically saved in individual templates and these template acts as a container for your style sets, you can easily create and save your own personalized custom set of styles. And you're not limited on the amount of styles that you can create. Let's take our example here of Cycle California. We will quickly apply the appropriate styles to the first page. The second page has already been done for us. So click on the Cycle California, and let's go ahead and open up our Style window.

We will apply CA Heading 1, and in the very first paragraph here we will apply CA Intro. For the paragraph that starts with "Both doctors," we are going to apply CA body. For the top paragraph in the second column, we will also apply our CA body. Cycling Packages, we'll apply the subtitle, CA Body Subtitle. And click in the paragraph at the bottom of the second column that says "Cycling is a fantastic way," and we will apply Body to that as well.

Now click anywhere in your table and then click on Design, and we're going to apply the very first style that's here, which is a custom style that we created called CAT. Now let's say that our scenario is that we're creating a catalog for Explore California. Cycle California is only one of several inserts will be receiving that will all need to be formatted the same way. Do we have to re-create the same styles again in order to use them in our other sections? Not with our Word style sets.

So the first thing I'm going to do is create all of my styles, and here they all are, so I'm really fast; they're done. We will just assume that I just created all of them. The next very important step is to make sure that all of the styles that I want to save as my new style set is in my Style gallery. So I'm going to have to do some cleanup and checking prior to saving this. I am going to go to the Home Ribbon. And here are the styles that are already in my gallery. There are some that I don't need, so I am going to get rid of Subtle Reference.

I'll say that I want to right-click here and remove from the Quick Style Gallery. I will also get rid of Graphics. I am going to do right-click and I am going to say Remove from our Quick Style gallery. Now what I want to do is add all of my styles to the Quick Style gallery that I want to become part of my Quick Style set. Most of them are already here, but I need to add California Phone Number. So I will do a right-click, and I'll choose Add to Quick Style Gallery. Also, I will need the California Splash box added, so I will right-click on it and also say Add to Quick Style Gallery.

Once I have removed the styles that I don't want and I have added the styles that I do want to the Quick Style gallery, I'm ready to go. So I am going to go up to Change Styles, go to Style Set, and choose Save as Quick Style Set. I will give it a name, and I am going to call this Explore Cali. Now notice down here it says Save as type, and it's set to Word Templates. It's very important not to change the default location where Word is storing the template; otherwise, your style set will not show up in your list.

It must be saved to this folder. So let's go ahead and click on Save, and we will open up a new document. We can use a keyboard shortcut Ctrl+N, and if we go up to Change Styles and Style Set you can see that your new styles that is available in your new document. And if you click on Explore Cali, your styles change. You also have them here in your Style gallery, and they're available for use. Now something important to remember: as mentioned previously, if you want to be able to exchange one style set with another, you must name your styles using the same naming conventions that came prepackaged with Word. For example, we can't swap out our new Explore California style set with one of Word's eleven built-in style sets and expect it to swap out heading 1's style because we named it CA Heading 1.

The easiest way to get this to work correctly if we want to use the functionality of swapping out our style sets is selecting our heading style and then updating Heading 1 to match the selection. To do that--here is our Heading 1-- first you'll apply CA Heading 1 so all of your attributes are applied, and then on your CA Heading 1 do a right-click and choose Update Heading 1 to Match selection.

If you try to rename CA heading 1 instead of doing it this way, what will happen is when I go into modify and I call this Heading 1, which, remember, is Word's pre-built name, and I click on OK, it will tell me that the style name already exists or it's reserved for a built-in style. Using the Update feature allows are formatting attributes to be assigned to Heading 1. In some cases, you may need to use the other style sets and swapping functionality. But for our example, we only need to use those styles in our other sections for our Explore California catalog.

We need to formatting to remain the same. In addition to saving the styles listed in the Quick Style gallery, themes such as color and fonts and also the document default settings are saved with your Quick Style sets. These should be set prior to saving your styles set, or you may not get the expected results when you are using the styles set in other documents. We've already reviewed themes in Chapter 1; for more information on setting your document default settings see the upcoming chapter on setting document default and template defaults.

Show transcript

This video is part of

Image for Word 2010: Styles in Depth
Word 2010: Styles in Depth

45 video lessons · 11166 viewers

Mariann Siegert
Author

 
Expand all | Collapse all
  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010: Styles in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.