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When you're the person who's asking for help from someone else with a document that maybe you have written and they are the ones providing you with changes and feedback you then need to either accept or reject those changes when the document comes back. So let's play the role of the author now. We'll close any documents you may have on your screen. You don't need to save them. We'll go to our Office button and Open a different document now. From your lesson 18 folder of your exercise files find the newsletter 18 B, give that one a click and then Open.
All right, so here's our document. It's come back from someone who has made a few changes to your document. You can see them here in kind of this reddish pink and if I hover over it, you can see Christopher Wade on November in 2006 at a certain time he inserted this word, this word, deleted two, there's a comment as well. So we have our options now and if we preferred to scan through the document ourselves and click on changes to either accept or reject them we can do that, or we can let Word find them and move us from one change to the next and we can decide on the fly if we're going to accept them or not.
So let's go up to the Review tab, we'll click it and now we'll click on the Track Changes button. And we'll turn to track changes back on. So as soon as we do that, we now have some options and that is either to accept, reject and then move between the various changes. So I'm in a click on Next, and you can see takes me to the word bring and highlights it. So my options now are either to except this or reject it and each of these has its own little drop down arrow.
So if I click the drop down arrow, I want you to see that the default will be to accept and move to the next change. If I just accept the change, it's going to stop there but I do want to accept and move to next. So when I accept it, the word is inserted for me, and you can see that these coloring and the underlying goes away. Automatically I am moved on to the next change, which is down here, also made by the same person. And I can choose to either accept or reject. I'm going to accept again and move to next.
Next we come down to this one down here, which is a deletion. I'm going to scroll over so you can see it a little better, and it was a duplication of a couple words so I should accept that one as well. Now if I go above the drop down arrow and just click on the Accept button, it is accepted and automatically moves me to the next edit so to speak. Now this here, which is "1 pound whole vanilla bean," is not an actual change that was made but a comment that was added. So if I scroll over I can read that comment, "should this be 1 pound or just one?" And I look at it now and I think yeah, it should only be one and not one pound, so I'm to take that out.
And you can see because I'm the author and I'm taking it out, it's only coloring it blue with a strike through. So what I need to do now is accept my own change. So I'm going to accept that and it's fixed up, which means I no longer need this comment. I can click on the comment and delete it. So let's do that. I'll right-click here and choose Delete Comment, and that's the shortcut. I could've also come up to the ribbon to delete the comment here.
Alright, it's gone from my document and automatically I would have been moved to the next change, but there are no further changes, which means I can turn this off. I no longer need it and my document is pretty much done at this point. So you can see how helpful this feature can be especially when you need to collaborate with others on documents.
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