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Replacing one style with another using Find and Replace

From: Word 2007: Styles in Depth

Video: Replacing one style with another using Find and Replace

You may sometimes find that you need to replace one style with another in your document. Perhaps you changed your mind and decided another style would look better or instead of having to tediously select and apply the style, you might have decided to use an old trick of the trade by allowing Word to do some of your work for you, which is what I will show you how to do now. In this particular document, if we take a look at this, and you have your Classic Styles box turned on up here, you'll see Normal. If I click over here, you'll see Normal, and this says California Intro.

Replacing one style with another using Find and Replace

You may sometimes find that you need to replace one style with another in your document. Perhaps you changed your mind and decided another style would look better or instead of having to tediously select and apply the style, you might have decided to use an old trick of the trade by allowing Word to do some of your work for you, which is what I will show you how to do now. In this particular document, if we take a look at this, and you have your Classic Styles box turned on up here, you'll see Normal. If I click over here, you'll see Normal, and this says California Intro.

So there are few paragraphs in here that have the Normal style - here's another one down here - turned on, that we want to search and then replace with another style. So we're going to let Word do that work for us. When you're using search and replace, it's important to first press Ctrl+Home - and actually I do Ctrl+Home+Home+ Home - just to be on the safe side. It will take you all the way up to the very, very top of your document. It's especially important when your document contains text boxes, like this one does.

When you need to search your entire document, you don't want it to stop, and what will happen is it will just stop along the way if you don't go to the very, very top and tell it to search your entire document. We're going to go from the Home tab to the Replace area over here. It's on the very very end of your screen. It says Editing. You'll see Find, Replace, and Select, and the middle option is what we want, Replace. The keyboard shortcut is Ctrl+H. Now, it says Find what? Well, we want it to find a style, but that doesn't seem to be an option here, so let's click on More.

From More, we are going to go to Format, we're going to go style, and what are we going to find? This is not in alphabetical order. We want to find the Normal style, and we want to replace it with - so click on OK - Replace with - click in that box, Format - another style. So we're going to Find what, style Normal. Replace with, style, and we want to replace it with the California Body style. It's the one that has alias of CB next to it and then click on OK.

Now, you have a couple of options here. You have Replace, Replace All, and Find Next. We've already taken a look at what it's going to replace. So if you've done that and you are sure of what it's going to replace - of course you can always do an undo. But we're going to say let's go for it. We're going to Replace All. So click on Replace All. It says, Word has completed its search, and it's found 4 replacements. We're going to click on OK and Close. And when we click on these paragraphs, you'll see here, California Body.

This one is California Body and the other four, there is one here, and I believe there is one on this next page even, it's replaced all of our styles with another. Now, can you think how much time that could save you on a 250-page document? This one is only a couple of pages long, but it really can be a timesaver. We've learned a quick and easy way of replacing one style with another throughout our document. This can be a truly handy tool, and beneficial trick of the trade, for Word style gurus like you.

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This video is part of

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Word 2007: Styles in Depth

43 video lessons · 6608 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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