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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
You may decide that you want to rename your styles to something different, change the alias name, or you might even give your own alias names to built-in styles. Let's see each of these in action. Begin by opening up the Styles window. Scroll up and notice the style that's named California Fact File Bodyr.FB. I've obviously made a mistake here, so I want to fix that typo. And it's easy to do. All I need to do is click on the down arrow, click on Modify, and change the name, and then click on OK.
It's just as simple to rename an alias. Let's say you named your alias something that you just can't remember, or you decide it just doesn't make sense. No matter your reason, Words makes it easy to rename your alias. Let's modify California Graphic, Graphic. It's too long, it won't save time, the naming convention doesn't match, so let's rename into California Graphic CG. I'm going to click on the down arrow, go to Modify, and change the alias name to CG. Click on OK and we're all done. You can also give alias name to Word's pre-built styles-- for example, Heading 1. I'll do that by going to that Apply Styles box. So I'll press Ctrl+Shift+S on my keyboard and I'll find our Heading 1 in our list here.
When I click on it, I can go up to the Style Name box and my alias of comma H1. Remember there is no space in alias names. Now press Enter and we've renamed our style and given it an alias name. You can also use a classic Styles box to change names. I added the classic Styles box in a previous movie. I can click on the down arrow, find the style that I want to change--which is California Heading 1-- click on it once, and then go back up to the box here and add my alias. I'll put in comma CA1. And when you press Enter, you've renamed your style.
One other way that you can do this is by using the Organizer to rename your styles. From the Styles pane, go down to Manage Styles, click on Import/Export button, and then select your style from here. We want to add an alias to our California Heading 2, so click once and then click on Rename, add your comma and your alias. I'll just type in CA2 for my alias, click on OK, Close, and we're done. Keep in mind that naming conventions for your styles in your document are very important. They can make your work and those working on your documents even faster by using identifiable style name, so you can quickly know which style to apply in your documents.
Renaming styles is as easy as modifying a style. You can also use the Organizer to rename styles. Adding your own aliases to word's pre-built styles can be yet another timesaver that using styles affords.
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