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Renaming styles

From: Word 2007: Styles in Depth

Video: Renaming styles

You may decide that you want to rename your styles to something different, change an alias name, or even give your own alias names to built-in styles. Let's see each of these in action. We are going to begin by opening up the Styles pane, and notice the style named Ca Fact File Bodyr. Oops! It looks like I made a typo, but that's no problem. It's easy to correct. We are going to click on the down arrow and then choose Modify.

Renaming styles

You may decide that you want to rename your styles to something different, change an alias name, or even give your own alias names to built-in styles. Let's see each of these in action. We are going to begin by opening up the Styles pane, and notice the style named Ca Fact File Bodyr. Oops! It looks like I made a typo, but that's no problem. It's easy to correct. We are going to click on the down arrow and then choose Modify.

And let's correct the name. So just take that little r off there, and then click on OK. It's just as simple to rename an alias. Let's say you named your alias something you just can't remember, or you decide it just doesn't make sense. No matter your reason, Word makes it easy to rename your aliases. We are going to modify Ca Graphic,Graphic. There is a few things wrong with this guy. He is just too long, it won't save time, and the naming convention doesn't even match.

So let's select the down arrow. We are going to go to Modify, and we are going to change this Graphic alias, go ahead and delete it, and let's just call it CG for short. Click on OK and another really, really helpful thing: You can give alias names to Word's pre-built styles, for example, Heading 1. Let's click on Heading 1 from the Styles pane and click on the down arrow and go to Modify, and then put a comma here, and type in h1 and then click on OK.

We'll also give an alias to Heading number 2. Click on the down arrow, click on Modify, and from here, we'll put in a comma and H2. Make sure you don't put any spaces in there, as well. Down here it says, Only in this document and New documents based on this template. If you want the pre-built heading styles 1 and 2 to be available with an alias and all new documents based on this template, you would check this.

So most of the time, if you are giving an alias name to a pre-built style, you probably want to check New documents based on this template. So go ahead and click on New documents based on this template and click on OK. You can also use the Organizer to rename styles. From the Styles pane, go to Manage styles, and we are going to go to Import/Export and click on it to open up the Organizer. I still think that's just a little bit hidden. Anyway, with the Import/Export, it will open up the Organizer, and what we are going to do here is we can select any of these and click on Rename.

Keep in mind that naming conventions for styles in your document are very important. They can make you work, and those working on your documents, even faster by using identifiable style names. So, you can quickly know which style to apply in your documents. Renaming styles is as easy as modifying a style. You can also use the Organizer to rename styles. Adding your own aliases towards pre- built styles can be yet another time-saver that using styles affords.

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Word 2007: Styles in Depth

43 video lessons · 6644 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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