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Printing a single label

From: Word 2007: Creating Envelopes and Labels

Video: Printing a single label

You can use Word 2007 to print a single label that you would then peel off and stick to an envelope that you want to send off. Let's explore this now. So, you can have any document on your screen or a blank document like I have. First, click the Mailings tab on the ribbon, then choose Labels. Now the first thing you will want to do is make sure that proper label type and product number are selected for the labels you have purchased. We talked about this in a previous lesson. Next, you'll want to go to your printer and make sure that the sheet of labels is inserted properly.

Printing a single label

You can use Word 2007 to print a single label that you would then peel off and stick to an envelope that you want to send off. Let's explore this now. So, you can have any document on your screen or a blank document like I have. First, click the Mailings tab on the ribbon, then choose Labels. Now the first thing you will want to do is make sure that proper label type and product number are selected for the labels you have purchased. We talked about this in a previous lesson. Next, you'll want to go to your printer and make sure that the sheet of labels is inserted properly.

Now, if you are going to be using the regular paper tray, go ahead and insert those labels into the paper tray just like you would regular paper. Keep in mind that you will want to make sure they are faced up or faced down according to the way your printer prints. If you are going to be using the manual feed, take a look at the manual feed itself on your printer. You should see a logo there showing you whether or not you should be placing a sheet of labels face up or face down. Now, in this case if we are using an 8.5 x 11 sheet of labels, it's the equivalent of your regular letter size paper.

So, you will want the manual feed to be opened up to accept that width. Next, slide the sheet of labels into the manual feed and you are ready to come back to Microsoft Word. Now here with our Envelopes and Labels screen opened and the Labels tab selected, all we need to do is add the address. So, you can type in an address here or maybe you want to print a Return address label. In that case, select the checkbox for Use Return Address. So you can type in anything you like here or use the Return address.

Next, we will go down to Single label. Now here is the good part. If you have already done this a few times, you may have peeled back a few of the labels from the sheet and you don't want to print in the top left-hand corner. Well, you are able to choose the Row and Column where you want to print this single label. So let's say we have already done this four times with our sheet of labels. That means the whole first row has been peeled off, and the first label in the second row has also been peeled away. In this case, we want to go to the second row in the second column.

So, we can type those in these fields or use the up and down arrows. I am going to bump this up to Row 2, and we also want to bump it up to Column 2. Now, our single label is about to print on the actual label that appears in the second row in the second column, bypassing those first four blank spots. All you need to do now is click Print. Off it goes to the printer. The sheet of labels goes through, and your label prints out on the appropriate label. How easy is that?

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Image for Word 2007: Creating Envelopes and Labels
Word 2007: Creating Envelopes and Labels

40 video lessons · 5736 viewers

David Rivers
Author

 
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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