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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
You can use Word 2007 to print a single label that you would then peel off and stick to an envelope that you want to send off. Let's explore this now. So, you can have any document on your screen or a blank document like I have. First, click the Mailings tab on the ribbon, then choose Labels. Now the first thing you will want to do is make sure that proper label type and product number are selected for the labels you have purchased. We talked about this in a previous lesson. Next, you'll want to go to your printer and make sure that the sheet of labels is inserted properly.
Now, if you are going to be using the regular paper tray, go ahead and insert those labels into the paper tray just like you would regular paper. Keep in mind that you will want to make sure they are faced up or faced down according to the way your printer prints. If you are going to be using the manual feed, take a look at the manual feed itself on your printer. You should see a logo there showing you whether or not you should be placing a sheet of labels face up or face down. Now, in this case if we are using an 8.5 x 11 sheet of labels, it's the equivalent of your regular letter size paper.
So, you will want the manual feed to be opened up to accept that width. Next, slide the sheet of labels into the manual feed and you are ready to come back to Microsoft Word. Now here with our Envelopes and Labels screen opened and the Labels tab selected, all we need to do is add the address. So, you can type in an address here or maybe you want to print a Return address label. In that case, select the checkbox for Use Return Address. So you can type in anything you like here or use the Return address.
Next, we will go down to Single label. Now here is the good part. If you have already done this a few times, you may have peeled back a few of the labels from the sheet and you don't want to print in the top left-hand corner. Well, you are able to choose the Row and Column where you want to print this single label. So let's say we have already done this four times with our sheet of labels. That means the whole first row has been peeled off, and the first label in the second row has also been peeled away. In this case, we want to go to the second row in the second column.
So, we can type those in these fields or use the up and down arrows. I am going to bump this up to Row 2, and we also want to bump it up to Column 2. Now, our single label is about to print on the actual label that appears in the second row in the second column, bypassing those first four blank spots. All you need to do now is click Print. Off it goes to the printer. The sheet of labels goes through, and your label prints out on the appropriate label. How easy is that?
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