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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
If you send mail to the same address on a regular basis or if you like to use Return Address Labels, you will want to know how to print a full sheet of the same label and that's what we are going to do right now here in Word 2007. First, we will click the Mailings tab on the Ribbon. Next, we will click Labels in the Create group. And here in the Envelopes and Labels dialog box, simply type in the address that you want repeated across the sheet of labels. If you prefer to print out return address labels, simply click the checkbox to use your default return address.
It will appear automatically in this field. Now, you can also make changes to this if you wanted to. For example, I am going to click just at the beginning of the address and type in my own name and press Return. So now I have made a change to the default return address. Keep this in mind for a little bit later on. Now down below, by default, I will be printing a full page of the same label and my default label, or the last label I used, shows up here in the Labels section. Of course, I can go here to make changes, but this is the sheet of labels. This is the product number I have chosen because this is the type of label I've purchased.
Now we need to make sure that it's inserted into the printer properly. So looking at the printer, we can insert the sheet of labels if we need to, into the paper tray with the rest of our paper. Some people like to do that, but others prefer to use the manual feed. So, whatever you choose to do, go ahead, and set up your labels. With the manual feed, you should be able to see some kind of diagram indicating how you should be inserting the sheet of labels, face up or face down, for example. Once you have got the sheet of labels ready to print, we'll move back to Microsoft Word in the Envelopes and Labels dialog box.
So here we are, ready to print a full page of the same label. You have got your address in the Address field, and the correct Label selected. All you need to do is click Print. Now if you did make a change to the Return address, you will see this little message asking if you want to save the new return address as the default return address. You will never have to add your name again, but if you only want to do it for this sheet of label, simply click No. And off goes your print job. So, your labels start printing. You will see the same address repeated across an entire sheet of labels.
In this case, if we are doing a return address, we will be able to peel off return address labels whenever we need them without having to print each time.
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