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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
Once you've downloaded and installed your E-postage service, such as Stamps.com, you can then launch the application and you'll have full access to all of its features. You can printout stamps, envelopes, labels for packages and so on. But really, what we want to be able to do is access these features from directly inside Microsoft Word, as we are creating our envelopes, for example. So, we will close this up and go to Microsoft Word, and if you've got the Exercise Files, you can follow along with me by opening up one envelope. Here we've got a single envelope. We've manually typed in an address.
We've got a return address and all we need is the electronic postage. So to add that we have a couple of different options to choose from. First, we'll start by going up to Mailings, click the Mailings tab and click Envelopes. I just want you to see something, the E-postage Properties button. Now we can access additional properties here by clicking this button, such as changing up some of the options for Certified Mail, Registered Mail and so on. You can also change up the Appearance by including graphics for the return address or the Postage Graphic and Corrections here as well, if we need additional postage or we need to change the date.
We'll click Cancel here and click Cancel again, because when you install an E-postage service like Stamps.com, add- ins are created for you, so when we go to the Add-Ins tab on the Ribbon, this is the method I recommend for accessing your E-postage properties and different features. With Stamps.com, you'll notice there is, under menu commands, a button with a dropdown containing options for printing postage right from there. There is also a shortcut button on this toolbar. And you've also got access to buying more postage for your account, accessing postage and purchasing logs, even postal rates.
Really, what we want to do is Print Postage here. But before we can Print Postage, we have to select the address that the envelope is going to. So, if we try to do it now, let's just click Print Postage. You'll see a message saying, "Before you can print it, you need to type an address or select one from your documents." So, we'll click OK and we'll go in here and select the address by clicking and dragging across and down, so everything is selected. This time, we'll use the shortcut button under toolbar commands here and this time, the Stamps.com dialog box opens up.
Now you are going to see the return address that was set up when you signed up for Stamps.com. But that's okay. You can highlight that and take it out by replacing it with something else at any time. You will see the address, the Delivery Address. That's the one we just selected from our envelope. And then down below, you'll see options for your Postage Details, like the Mailpiece. Is it a Letter? Is it a Package? Is it a Postcard? In this case, it is a regular letter envelope. If you have one of those USB scales plugged-in, you can select Auto and it will automatically weigh your mail and insert the weight in there for you.
But you can see I don't have one, so I'll click Cancel, deselect Auto and I will weigh it manually and adjust it here. Now I need to choose a Mail Class, depending on how much I want to spend and how quickly it needs to get there. I am going to go with First-Class Mail. And then down below, notice the Additional Options button, click Select, and there are those options we saw a moment ago by selecting the Mailings tab on the Ribbon. So if we needed it to be Certified or Registered Mail, we can select those, and we can see the total price goes up.
So let's not select any of those and just click OK or Cancel. The total appears down below. You can see the Mailing Date and if you're ready, you can go ahead and print your postage. Now, if you've never done it before you might want to print a sample. By clicking the Print Sample button, you won't be charged anything and you will see a voided printed out, giving you an idea of how things are going to look on your printer. If you've never used the printer, you'll need to configure it and you'll be prompted to go through various steps, choosing the Short or Long edge and so on.
I've already done this, so I am ready to go ahead and print out the sample, just to make sure everything is going to look right, and if it does, then you can actually print the postage by clicking the Print Postage button. Go ahead and click that and off it goes to your printer when you click the Print button. When the print job is complete you'll see your available postage in the top-right corner with Stamps.com, and you'll also see the button down below is change from Print to Reprint, if you needed to reprint another envelope. So at this point, if everything looks good, click the Close button and you are back to your Envelope.
So printing a single envelope with e-postage, in this case Stamps.com, can easily be done via the Add-Ins tab on the Ribbon here in Word 2007.
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