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Word 2007: Creating Envelopes and Labels
Illustration by Neil Webb

Printing postage in a mail merge


From:

Word 2007: Creating Envelopes and Labels

with David Rivers

Video: Printing postage in a mail merge

If you need to create your envelopes by performing a mail merge, you can access electronic postage options from there as well. Let's start with a brand-new blank document and the easiest way to access all of these options is to go to the Mailings tab, click Start Mail Merge and choose Step by Step Mail Merge Wizard. Now on the right-hand side, we can go through the various steps, starting with Envelopes and clicking Next. Now we can choose the Envelope options by clicking the link and selecting the appropriate Envelope size and clicking OK.
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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Word 2007: Creating Envelopes and Labels
2h 36m Intermediate Feb 10, 2010

Viewers: in countries Watching now:

In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.

Topics include:
  • Printing from a sheet of labels
  • Creating recipient lists
  • Using the Mail Merge wizard
  • Printing e-postage
  • Creating business cards
Subject:
Business
Software:
Word
Author:
David Rivers

Printing postage in a mail merge

If you need to create your envelopes by performing a mail merge, you can access electronic postage options from there as well. Let's start with a brand-new blank document and the easiest way to access all of these options is to go to the Mailings tab, click Start Mail Merge and choose Step by Step Mail Merge Wizard. Now on the right-hand side, we can go through the various steps, starting with Envelopes and clicking Next. Now we can choose the Envelope options by clicking the link and selecting the appropriate Envelope size and clicking OK.

Now we'll click in the lower half of the envelope near the center, where the address block is going to go. When we click Next, we get to choose our recipients. Stamps.com is very particular about the types of files you can use. One that does work for sure is your Outlook contact. So, we'll select from Outlook contacts and if you want to be prompted, you can just click Next or you can choose the Contacts folder yourself by clicking this link and selecting the appropriate folder. Then click OK, if all of the addresses look good and you're on to the next step.

Here is where we insert our Address block. You want to make sure your cursor is flashing in the right spot. You can choose to do it manually using the Insert Merge Field button or choose Address block from the wizard and choose the appropriate layout. When you click OK, you'll see the code appear there. Now from this pane, we can also access our electronic postage. Click the link once and you'll see sample postage appear on the top right-hand corner. Click it again to access those Additional Options and Appearance choices.

If everything looks good, click OK, and it's on to the next step, which is a preview. Now you can use the navigation buttons within the wizard to go through the various names or use your Ribbon if you prefer. If everything looks good, you're ready to complete the merge. Click the Next link and now you're going to choose to print these out. So click the Print link and you'll want to print all your records, if you filter them properly, click OK, and you'll see your Print dialog box.

Make sure All is selected as the print range or page range and click OK. Here is where Stamps.com jumps in, and starts checking addresses, repairing any that might be rejected, and if you want to see those details, you can click the Details button. Click OK and you'll see the Stamps.com dialog box, showing you the total cost, how much postage you have available and you'll also see the number of recipients that are about to be printed. So if everything is in order, you've adjusted weights, the mailing dates, click the Print Postage button and off they go to your printer.

At this point, you'll be able to watch your envelopes being printed. They will appear with the return address, the address and the postage, ready for you to stuff the envelope and send it off into the mailbox.

There are currently no FAQs about Word 2007: Creating Envelopes and Labels.

 
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