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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
It may be a bit confusing knowing what styles are in use, what keyboard shortcuts that you've assigned, and what formatting is applied to which style-- particularly when someone else did the assigning. A handy little tool is utilizing Word's Document Properties option, listed under Print Settings. You can print out both the list of your keyboard shortcuts assigned in the document or a list of styles and the formatting definition applied to those styles. Here's how. Go to File and then go to Print and underneath the Settings, click on the down arrow next to Print All Pages.
There's a section at the bottom here called Document Properties. Select Styles and then press Print and a list of all of the styles, along with the definitions, will be printed. I've printed out an Adobe PDF document so you can see what this will look like. So as you can see, here is a list of my styles, along with the definition underneath of each one. Printing out a list of key assignments is very similar. I'll go back to Word and underneath of Print and Settings, click on the down arrow next to Styles this time.
Go down underneath the Document Properties once again, and you'll see Key Assignments-- List of customized shortcut keys. And if you click on that and then press Print, this will print out a list of all customized keyboard shortcuts. I save the printout to an Adobe PDF format, so you may view the results. Since global keyboard shortcuts are saved in the Normal template, your shortcuts will be different than mine. And if I scroll down, you'll see all of my key assignments. For example, Alt+1 applies the Ca Heading 1 style.
You can print out a list of your keyboard shortcuts and style definitions for a handy reference to keep at your desk. Or let's say your whole company uses a set of particular standard styles. You could use this option to print out a list of keyboard assignments and standard styles to be given to all employees and all new employees as they come onboard. This will help keep everyone in the company on the same page, so to speak, and using the same styles will help keep uniformity and consistency throughout your documents.
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