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Printing a list of styles and keyboard assignments

From: Word 2010: Styles in Depth

Video: Printing a list of styles and keyboard assignments

It may be a bit confusing knowing what styles are in use, what keyboard shortcuts that you've assigned, and what formatting is applied to which style-- particularly when someone else did the assigning. A handy little tool is utilizing Word's Document Properties option, listed under Print Settings. You can print out both the list of your keyboard shortcuts assigned in the document or a list of styles and the formatting definition applied to those styles. Here's how. Go to File and then go to Print and underneath the Settings, click on the down arrow next to Print All Pages.

Printing a list of styles and keyboard assignments

It may be a bit confusing knowing what styles are in use, what keyboard shortcuts that you've assigned, and what formatting is applied to which style-- particularly when someone else did the assigning. A handy little tool is utilizing Word's Document Properties option, listed under Print Settings. You can print out both the list of your keyboard shortcuts assigned in the document or a list of styles and the formatting definition applied to those styles. Here's how. Go to File and then go to Print and underneath the Settings, click on the down arrow next to Print All Pages.

There's a section at the bottom here called Document Properties. Select Styles and then press Print and a list of all of the styles, along with the definitions, will be printed. I've printed out an Adobe PDF document so you can see what this will look like. So as you can see, here is a list of my styles, along with the definition underneath of each one. Printing out a list of key assignments is very similar. I'll go back to Word and underneath of Print and Settings, click on the down arrow next to Styles this time.

Go down underneath the Document Properties once again, and you'll see Key Assignments-- List of customized shortcut keys. And if you click on that and then press Print, this will print out a list of all customized keyboard shortcuts. I save the printout to an Adobe PDF format, so you may view the results. Since global keyboard shortcuts are saved in the Normal template, your shortcuts will be different than mine. And if I scroll down, you'll see all of my key assignments. For example, Alt+1 applies the Ca Heading 1 style.

You can print out a list of your keyboard shortcuts and style definitions for a handy reference to keep at your desk. Or let's say your whole company uses a set of particular standard styles. You could use this option to print out a list of keyboard assignments and standard styles to be given to all employees and all new employees as they come onboard. This will help keep everyone in the company on the same page, so to speak, and using the same styles will help keep uniformity and consistency throughout your documents.

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Word 2010: Styles in Depth

45 video lessons · 10872 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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