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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
It may get a bit confusing knowing what styles are in use, what shortcuts you've assigned and what formatting is applied to which style, especially if someone else did the assigning. A great handy little printable reference is using the Print what option in Word. You can print out both the list of your keyboard shortcuts assigned in your document and/or a list of styles, and what formatting is applied to those styles. Here is how. We are going to go up here to the Office button, this big, round button in the top-left, and we are going to go to Print, and down here where it says Print what > Document, click on the down arrow next to it and choose Styles, and then click on OK.
I am going to save this as a PDF, so you guys can see what it looks like. Yours would be printing by now, and here is what would print out on your printer. So these are a list of styles that are available in this particular document. You may recognize some of these, like Ca Intro and Ca Heading 2 and Ca Heading 1. So these are the different styles, and underneath each style are the formatting attributes that make up that particular style.
I am going to go ahead and close this. How about a list of keyboard shortcuts? We are going to go up to the Office button. We are going to go to Print, same little thing we did before. I am going to print it to PDF, so you guys can see what it looks like. And then where it says Print what, instead of Document, or instead of Styles even, we are going to change it to Key assignments and then click on OK. And this is what your document is going to look like when it prints out.
So you've got the Global key Assignments of Alt+B assigned to Ca Body. You've got Alt+C,B applied to Ca Body Subtitle, Alt+F,F is applied to Ca Fact File. So when you use those shortcut keys, those will be what prints out for this particular document. You can keep a list of your keyboard shortcuts and styles with the styles assigned formatting by simply using the Print what option. For a handy reference, you can print out a list to keep at your desk, or, for example, let's say your whole company uses a set of particular standard styles.
You could use this option to print out a list of the keyboard shortcuts and standard styles your company uses to be given to all employees and all new employees as they come onboard. This will help to keep everyone in the company on the same page, so to speak. And using the same styles will help to keep uniformity and consistency throughout your documents.
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