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Word 2007: Creating Envelopes and Labels
Illustration by Neil Webb
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Prerequisites and requirements before you begin


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Word 2007: Creating Envelopes and Labels

with David Rivers
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

Video: Prerequisites and requirements before you begin

Before you attempt to complete this course, there are a few things you can do to be better prepared. Firstly, some of the topics in this course can be considered somewhat advanced. So, if you're brand-new to Word 2007, this is probably not the best place to start. You might consider running through the Word 2007 Essential Training course at lynda.com to gain a solid background in Microsoft Word before starting this title. In particular, you might want to explore the introduction to envelopes and labels. You'll find that in Chapter 13 along with using mail merge.

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Word 2007: Creating Envelopes and Labels
2h 36m Intermediate Feb 10, 2010

Viewers: in countries Watching now:

In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.

Topics include:
  • Printing from a sheet of labels
  • Creating recipient lists
  • Using the Mail Merge wizard
  • Printing e-postage
  • Creating business cards
Subject:
Business
Software:
Word
Author:
David Rivers

Prerequisites and requirements before you begin

Before you attempt to complete this course, there are a few things you can do to be better prepared. Firstly, some of the topics in this course can be considered somewhat advanced. So, if you're brand-new to Word 2007, this is probably not the best place to start. You might consider running through the Word 2007 Essential Training course at lynda.com to gain a solid background in Microsoft Word before starting this title. In particular, you might want to explore the introduction to envelopes and labels. You'll find that in Chapter 13 along with using mail merge.

Also, you might want to review some printing techniques found in Chapter 3. Now we'll be diving deeper into these topics in this title. Also, we'll be working with actual labels and envelopes. So, if you really want to follow along step-by-step with me, you'll need to have some of these on hand. Now before you actually choose the envelopes or labels you're going to buy, you want to make sure they're supported by Word 2007 and your printer. For example, if you're using an ink style printer, you'll want to purchase labels suited for this type of printer.

Also, the brand and style are very important. To see a list of supported envelopes and labels in Word, just click the Mailings tab on the Ribbon and in the Create Group, you can go to either Envelopes or Labels. Let's start with Labels. Here in the Envelopes and Labels dialog box, the Labels tab will be selected and you'll see a preview of the last used label or the default label. You can click that preview, which will take you to your Label Options. Now, we can choose a label vendor from the dropdown. If you wanted to choose Avery and your printer supports letter- size or 8.5 x 11, you choose Avery US Letter.

Next, you'll see a list of product numbers that you can scroll through. You don't really see much about the product number until you select one. Let's try selecting one, like 5160. On the right-hand side, you'll see that these are Easy Peel Mailing Labels, and they fill across the sheet, so we've got an 8.5 x 11 sheet of labels. Each label is an inch high by 2.63 inches wide, meaning we're going to get 3 across by 10 down for a total of 30 labels. So, if you think that's good, you click OK. It becomes the selected label that appears in the Preview section.

The same can be done for Envelopes. Click the Envelopes Tab. Click the Preview and under Envelope size, now you can choose a supported envelope size. If you find the size you're looking for, select it, click OK and that's all set up. With this set up, write it down and head off to your nearest office supply store to purchase the exact match. This way, there will be no surprises. I recently purchased Avery Labels, only to launch Word and find they were not on the list, so the extra work involved in creating a custom label could have been avoided.

Now once you feel confident with Word 2007 basics and you have the labels and envelopes you're going to use, you're ready to move on to the first topic.

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