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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
Before you attempt to complete this course, there are a few things you can do to be better prepared. Firstly, some of the topics in this course can be considered somewhat advanced. So, if you're brand-new to Word 2007, this is probably not the best place to start. You might consider running through the Word 2007 Essential Training course at lynda.com to gain a solid background in Microsoft Word before starting this title. In particular, you might want to explore the introduction to envelopes and labels. You'll find that in Chapter 13 along with using mail merge.
Also, you might want to review some printing techniques found in Chapter 3. Now we'll be diving deeper into these topics in this title. Also, we'll be working with actual labels and envelopes. So, if you really want to follow along step-by-step with me, you'll need to have some of these on hand. Now before you actually choose the envelopes or labels you're going to buy, you want to make sure they're supported by Word 2007 and your printer. For example, if you're using an ink style printer, you'll want to purchase labels suited for this type of printer.
Also, the brand and style are very important. To see a list of supported envelopes and labels in Word, just click the Mailings tab on the Ribbon and in the Create Group, you can go to either Envelopes or Labels. Let's start with Labels. Here in the Envelopes and Labels dialog box, the Labels tab will be selected and you'll see a preview of the last used label or the default label. You can click that preview, which will take you to your Label Options. Now, we can choose a label vendor from the dropdown. If you wanted to choose Avery and your printer supports letter- size or 8.5 x 11, you choose Avery US Letter.
Next, you'll see a list of product numbers that you can scroll through. You don't really see much about the product number until you select one. Let's try selecting one, like 5160. On the right-hand side, you'll see that these are Easy Peel Mailing Labels, and they fill across the sheet, so we've got an 8.5 x 11 sheet of labels. Each label is an inch high by 2.63 inches wide, meaning we're going to get 3 across by 10 down for a total of 30 labels. So, if you think that's good, you click OK. It becomes the selected label that appears in the Preview section.
The same can be done for Envelopes. Click the Envelopes Tab. Click the Preview and under Envelope size, now you can choose a supported envelope size. If you find the size you're looking for, select it, click OK and that's all set up. With this set up, write it down and head off to your nearest office supply store to purchase the exact match. This way, there will be no surprises. I recently purchased Avery Labels, only to launch Word and find they were not on the list, so the extra work involved in creating a custom label could have been avoided.
Now once you feel confident with Word 2007 basics and you have the labels and envelopes you're going to use, you're ready to move on to the first topic.
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