Word 2010 Essential Training
Illustration by Richard Downs

Positioning, sizing, and cropping graphics


Word 2010 Essential Training

with Gini Courter

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Video: Positioning, sizing, and cropping graphics

Word has a number of tools that you can use to manipulate graphics in your document. You can re-size, crop and position photographs, and re-size and position all other kinds of graphics relative to the margins, or relative to the page. We're going to begin with this document that we created earlier in this chapter. It has two photos and a shape and two pieces of clipart, and we will be using those to see how we can use the tools that appear when we select any graphic in Microsoft Word.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

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Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Positioning, sizing, and cropping graphics

Word has a number of tools that you can use to manipulate graphics in your document. You can re-size, crop and position photographs, and re-size and position all other kinds of graphics relative to the margins, or relative to the page. We're going to begin with this document that we created earlier in this chapter. It has two photos and a shape and two pieces of clipart, and we will be using those to see how we can use the tools that appear when we select any graphic in Microsoft Word.

So with this photo selected, the Picture Tools Format tab is available, and we will be looking at the Commands, in Arrange and Size categories. So first, I'd like to turn this picture so it's not laying on its side. This is a tree, here's the ground, here's the tree and if it's a little hard to see, it's not your eyes; it's the document. This is a photo that we need to retouch. We have to use this photo, but we will be retouching it later in this chapter. But we already know that it's too large in laying on its side.

So first, let's take care of the size of the photo. We'd like it to be a little bit smaller. We have a couple of choices of how to do that. First, when a photo is selected, or any graphic object, it has handles that appear on the corners and the sides. The handles on the corners are round, and when I use this handle to drag, I'm shrinking both the horizontal and the vertical dimension of this photo. Its aspect ratio, the ratio between height and width, is being held constant by Word. So I'm going to release the mouse button, and I can notice here in the Size box that I size that down to about 5 inches, by about 3 inches.

If I had used one of the square handles, I'm actually distorting the image and that's probably not what I want to do. So I am going to choose Undo to undo that. I can also size the image very precisely. For example, I know I want this image, when it is done, to be 3 inches wide in my placement. So here's my width, and I'm simply going to choose 3 inches. When I click, you'll notice that Microsoft Word has automatically resized that image to 3 inches wide.

Now I want to turn this tree so it's straight up. With photographs, I am likely to use this Rotate tool that says Rotate 90 degrees to the Left or to the Right, or Flip this Horizontally or Vertically. This is a really good way to rotate an image that's a photograph, because the odds are that the reason that this is off by 90 degrees is that the person who took the picture turned the camera 90 degrees to capture a portrait or landscape view of a image.

So that worked really well, but I can also freely rotate this image. I can grab this green handle, the rotate handle, and I can turn this to any dimension that I want, so that I can have a photo that's not really in line with the text in my document. If while I'm turning this handle, I hold the Shift button down, Word will rotate based on preset stops that occur every 15 degrees. So there's a stop at 180 degrees. There's a stop at 0 degrees, and Word will find those, and will click to them if I hold the Shift key while I free rotate.

Now, this image is actually a little, not larger, but it has more content than I would like it to have. I like to get rid of a little of this extra space over here on the side, and even trim a little bit closer here. So I'm going to crop this image; simply click the Crop button and each of the eight handles around the image change to a Crop Handle. And I can slide this in to crop, and I can pick up a little space here, and notice that the remaining area of the image is turned semi-translucent so that you can see this is the image I will have left.

At this point I like that, and I am going to click out of the image to crop it. When I select the image again, I can get this back if I choose Crop again. The remainder of the image is still here right now. So I can recover it if I decide that I want to change my mind, or if I want to click Undo. So our images are the right side, rotated to the correct orientation, cropped, if we wanted to do that, to the size that we want. The last thing we need to take care of here is how they're positioned in our document relative to the page.

So I'm going to select this picture and choose Format > Position, and I have 10 choices that are built-in. The first is to position it in relationship to the text in my document, so that this is an image that will be inline with the text. My other choices though are to position it relative to the pagem and when I choose any of these options, for example, here on the right, I'm also making some choices about Text Wrapping, which we'll talk about in the next movie.

I can also choose More Layout Options, and be very specificm in terms of how I want my object placed in terms of an Absolute position or an absolute horizontal and vertical or to move the object with the text. Right now, though I'm going to simply position this on the right side of my page. I'm going to choose my next image. Now doing that and resizing the image made some more room, but I actually want this other image of the olives to appear on the next page. So I'm going to drop it here some place on the page, and choose upper-right corner of the page.

We will be dealing with these two graphics later because they're related to the surrounding text. And finally, I can take this image and say I'd like it to appear on the next page, and we'll drop it down here, and we will choose to position that in the upper-left corner. With Word's Cropping and Rotating, Sizing, and Positioning tools, you can choose how much of an image you want. You can choose to rotate an image in a particular direction, and you can position images precisely relative to the pages in your document.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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