Word 2007 Essential Training
Illustration by Bruce Heavin

Password-protecting documents


From:

Word 2007 Essential Training

with David Rivers

Video: Password-protecting documents

When you need to share a document but at the same time restrict who has access to it, password protecting the document will work. By password protecting a document, you make it so the document cannot be opened or you can make it so it can't be changed without knowing the password. Setting up the document with a password is quite easy. So if you need to open up this document here, which is newsletter 18C, you see that up here if you don't have it open right now, go your Open button and make sure you navigate to the lesson 18 folder to find it here, newsletter 18C.
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  1. 40s
    1. Welcome
      40s
  2. 28m 22s
    1. Getting started with Word
      1m 20s
    2. Understanding the interface
      9m 22s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 33s
    1. Using Print Preview
      2m 44s
    2. Using Quick Print
      2m 30s
    3. Setting print options and printing
      7m 19s
  5. 23m 27s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 36s
    6. Showing formatting
      3m 3s
  6. 20m 27s
    1. Using indents
      3m 51s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 10s
    4. Setting tabs
      6m 9s
    5. Using the Highlighter
      2m 58s
  7. 38m 23s
    1. Changing margins
      5m 53s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 58s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 3s
  8. 20m 9s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 36s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 18s
    1. Modifying Environment settings
      7m 45s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 25s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 43s
    8. Modifying chart data
      2m 7s
    9. Modifying chart appearance
      12m 28s
    10. Creating text from a table
      1m 41s
  12. 10m 17s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 37s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 55s
    1. Sorting text
      4m 14s
    2. Sorting numbers
      2m 10s
    3. Sorting in tables
      2m 31s
  16. 10m 35s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 9s
  17. 10m 12s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 41s
  18. 24m 12s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 39s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 9s
    1. Creating cross-references
      3m 40s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 42s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 25s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Watch the Online Video Course Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Education + Elearning
Software:
Word
Author:
David Rivers

Password-protecting documents

When you need to share a document but at the same time restrict who has access to it, password protecting the document will work. By password protecting a document, you make it so the document cannot be opened or you can make it so it can't be changed without knowing the password. Setting up the document with a password is quite easy. So if you need to open up this document here, which is newsletter 18C, you see that up here if you don't have it open right now, go your Open button and make sure you navigate to the lesson 18 folder to find it here, newsletter 18C.

Alright, so this is the document that we want to protect and all we do is go up to the Office button and this is kind of hiding. A lot of people don't know it's here. Click Save As. And under the Save As dialog box. We've got something down here, which is the Tools drop-down, and when you click on that and then choose General Options, you'll notice that here's where we set up our password protection. So we can password it to open it, or we can create a password for people want to modify it or we can do both.

So let's do one for modifying. We'll type in the word "secret." You can type in whatever password you want, and notice that you also have the option to make this read-only. When you click Protect Document, you'll also get some other options about what kind of modifications can be made. So let's click Protect Document. Now what's happened is we've opened up the pane over here on the right-hand side so you can see we've got some different formatting restriction and editing restriction options here.

You can see the name of the document here is newsletter 18C. And when we click Save, you'll notice now that we can go into the restrictions for formatting or for editing. So I'm going to go down here and click the checkbox next to "Allow only this type of editing in the document " and right now, it's read-only. If I click the drop-down I can restrict it to tracking changes, comments or filling in forms. So I'm going to go to Track Changes. Once I make my selections, I simply click Yes, Start Enforcing Protection and when I click on it, I need to enter the password to do it.

So a new password, if I wanted to, would be entered here. I'm going to type in the same one and reenter it just to confirm. When I click OK, the document is now protected. So that's all there is to it. If I ever want to turn that off, no problem. Right from here, I can stop protection. Clicking that will force me to type in my password, which I do, and when I click OK, all of the restrictions will be gone, but still selected if I want to enforce them ever again.

Alright, as the owner of this document we can turn the protection on and off by enforcing our settings or not at any time. Just keep in mind it you have full control over who can edit your document, and how, and you can even control who is allowed to view it.

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