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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
Okay Dad, if you're listening, I'm going to use you as an example again. This time it's all about page number. For those of you who are like my dad and you manually type page numbers on your pages, this one's for you. When you choose to put your own page numbers in and you don't let Word do it for you, watch out. If you ever have to add or remove text in your document after the fact or change the margins or orientation, all the sudden that 2 that was at the bottom of page 2 shows up at the top of page 3 and so on.
What a mess and what a lot of work, by the way, in store for you getting it back up to snuff. It can all be avoided if you just let Word handle the numbering for you. This way the numbers will stay where they belong. No matter how much you had subtract or edit later on. Let me show you what I'm talking about. First we need to open up a longer document. We'll go to the Office button, click it and click Open. Make sure you navigate to the Lesson 6 folder of your exercise files. That's where you'll find this one here, recipe book 6, gives it a click and click Open.
Right, this is a longer document and as I scroll down through this document, I'll just click right here on the second page and you can see them on page 2 of 32 pages altogether. As I continue scrolling by moving my wheel mouse, you can see there are no page numbers on any of these pages. So if I was to print this out, I really wouldn't know what page I'm on and that would help me very much, would it, with the table of contents we saw near the top. So what we're going to do is actually insert automatic page numbering, and it doesn't matter where you are in the document when you do this.
So your cursor could be on page 20 or it could be on page 1. It really does matter. Either way you're going to go up to the Insert tab up here right on the ribbon. And now we're going to look for Page Number, and there it is under the Header / Footer section and in this group we've got Header, Footer and Page Number and watch what happens when we click the Page Number drop down. We're now going to choose where it should be located on our page. Top of Page has some options. Bottom of Page has some options. It could be around the page margins, if we wanted to. Or Current Position, And you can see you've got some choices there too.
So let's go to Bottom of Page and you can see Plain 1 right here and Plain 2. One is left, one's centered, one's on the right side of the page, one even has the word pages on the page so you got that label in there if you want it. We can scroll down through the list, there's quite a few to choose from. Even got Page 1 of 1, for example here. Brackets, if you like. Brackets with lines. Quite a few choices for us to choose from. So I'm just a scroll up a little bit further here and I kind like this one right here.
PG 1 in the bottom right-hand corner. So we'll click on that. And right away, you can see what happens. The cursor was on page 2 up here and you can see that it's flashing now inside a footer that's been created with PG 2. That means if I was to scroll up to the top page here, I would see a header and the first page footer down here as well. Now, because this is a cover page, I'm not seeing a page number here. In other words, this is set so that my first page is different from the rest of the document.
I'll show you where you find that. You go to the Page Layout, and for Page Setup, we're going to click on the dialogue box launcher right here. Give it a click and you can see we've got Different first page selected. So for a Page Setup, this means that our first page is not affected by our regular headers and footers, and that includes our page numbering. So if you ever wanted to turn it off one of your pages like the top page where you've got a cover, make sure this is selected, Different first page. We'll click OK and continue on.
So I move down to the second page and really, I think I'd rather this say page 1 rather than page 2. So we can renumber our document by making a small change here. I'm just going to click outside of the footer here and double-click to stop the editing my headers and my footers. My page numbering does remain. You can see it down below. What I'm going to do now is change the numbering, at least where the page numbering starts. So we know it starts up on page 1, but we just don't see it, and on page 2 we see it too.
Alright let's go back up to our Insert tab, we'll go back to the Page Number dropped down, but this time we'll go down to Format Page Numbers, because here's where we can choose what our numbers look like. You can see 1, 2, 3 is what's selected right now, but this drop-down shows me some other choices. Ones with dashes, it could be numbered ABC, which really isn't numbering at all, Roman numerals and we can do lowercase or uppercase Roman numerals. If you've got chapters, you can include chapters as well.
We'll leave that at 1,2,3 but down here's what I'm talking about. The Start at page number is set to 1 by default. Believe it or not we can go back to zero if we wanted to. The up arrow increases the number and the down arrow decreases. We're going to go past 1 all the way to zero. Ah ha. So when we click OK, that means our first page is page 0, we don't see the page numbering. So if I scroll down on the second page, what should I see? I should see a 1 down there and sure enough, there it is. It's page 1.
Perfectly renumbered for me. Now the cool thing is here even if I were to add more text or change the margins, even change the paper size, my numbers will always be on the right side of the page down at the bottom and they will always be numbered correctly. So, next we'll explore changing the actual paper size and source.
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