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Page numbering

From: Word 2007 Essential Training

Video: Page numbering

Okay Dad, if you're listening, I'm going to use you as an example again. This time it's all about page number. For those of you who are like my dad and you manually type page numbers on your pages, this one's for you. When you choose to put your own page numbers in and you don't let Word do it for you, watch out. If you ever have to add or remove text in your document after the fact or change the margins or orientation, all the sudden that 2 that was at the bottom of page 2 shows up at the top of page 3 and so on.

Page numbering

Okay Dad, if you're listening, I'm going to use you as an example again. This time it's all about page number. For those of you who are like my dad and you manually type page numbers on your pages, this one's for you. When you choose to put your own page numbers in and you don't let Word do it for you, watch out. If you ever have to add or remove text in your document after the fact or change the margins or orientation, all the sudden that 2 that was at the bottom of page 2 shows up at the top of page 3 and so on.

What a mess and what a lot of work, by the way, in store for you getting it back up to snuff. It can all be avoided if you just let Word handle the numbering for you. This way the numbers will stay where they belong. No matter how much you had subtract or edit later on. Let me show you what I'm talking about. First we need to open up a longer document. We'll go to the Office button, click it and click Open. Make sure you navigate to the Lesson 6 folder of your exercise files. That's where you'll find this one here, recipe book 6, gives it a click and click Open.

Right, this is a longer document and as I scroll down through this document, I'll just click right here on the second page and you can see them on page 2 of 32 pages altogether. As I continue scrolling by moving my wheel mouse, you can see there are no page numbers on any of these pages. So if I was to print this out, I really wouldn't know what page I'm on and that would help me very much, would it, with the table of contents we saw near the top. So what we're going to do is actually insert automatic page numbering, and it doesn't matter where you are in the document when you do this.

So your cursor could be on page 20 or it could be on page 1. It really does matter. Either way you're going to go up to the Insert tab up here right on the ribbon. And now we're going to look for Page Number, and there it is under the Header / Footer section and in this group we've got Header, Footer and Page Number and watch what happens when we click the Page Number drop down. We're now going to choose where it should be located on our page. Top of Page has some options. Bottom of Page has some options. It could be around the page margins, if we wanted to. Or Current Position, And you can see you've got some choices there too.

So let's go to Bottom of Page and you can see Plain 1 right here and Plain 2. One is left, one's centered, one's on the right side of the page, one even has the word pages on the page so you got that label in there if you want it. We can scroll down through the list, there's quite a few to choose from. Even got Page 1 of 1, for example here. Brackets, if you like. Brackets with lines. Quite a few choices for us to choose from. So I'm just a scroll up a little bit further here and I kind like this one right here.

PG 1 in the bottom right-hand corner. So we'll click on that. And right away, you can see what happens. The cursor was on page 2 up here and you can see that it's flashing now inside a footer that's been created with PG 2. That means if I was to scroll up to the top page here, I would see a header and the first page footer down here as well. Now, because this is a cover page, I'm not seeing a page number here. In other words, this is set so that my first page is different from the rest of the document.

I'll show you where you find that. You go to the Page Layout, and for Page Setup, we're going to click on the dialogue box launcher right here. Give it a click and you can see we've got Different first page selected. So for a Page Setup, this means that our first page is not affected by our regular headers and footers, and that includes our page numbering. So if you ever wanted to turn it off one of your pages like the top page where you've got a cover, make sure this is selected, Different first page. We'll click OK and continue on.

So I move down to the second page and really, I think I'd rather this say page 1 rather than page 2. So we can renumber our document by making a small change here. I'm just going to click outside of the footer here and double-click to stop the editing my headers and my footers. My page numbering does remain. You can see it down below. What I'm going to do now is change the numbering, at least where the page numbering starts. So we know it starts up on page 1, but we just don't see it, and on page 2 we see it too.

Alright let's go back up to our Insert tab, we'll go back to the Page Number dropped down, but this time we'll go down to Format Page Numbers, because here's where we can choose what our numbers look like. You can see 1, 2, 3 is what's selected right now, but this drop-down shows me some other choices. Ones with dashes, it could be numbered ABC, which really isn't numbering at all, Roman numerals and we can do lowercase or uppercase Roman numerals. If you've got chapters, you can include chapters as well.

We'll leave that at 1,2,3 but down here's what I'm talking about. The Start at page number is set to 1 by default. Believe it or not we can go back to zero if we wanted to. The up arrow increases the number and the down arrow decreases. We're going to go past 1 all the way to zero. Ah ha. So when we click OK, that means our first page is page 0, we don't see the page numbering. So if I scroll down on the second page, what should I see? I should see a 1 down there and sure enough, there it is. It's page 1.

Perfectly renumbered for me. Now the cool thing is here even if I were to add more text or change the margins, even change the paper size, my numbers will always be on the right side of the page down at the bottom and they will always be numbered correctly. So, next we'll explore changing the actual paper size and source.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46018 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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