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Overview of the five types of styles

From: Word 2007: Styles in Depth

Video: Overview of the five types of styles

Word 2007 has five primary kinds of styles: Character, Paragraph, Linked - which are new to Word 2007, Table and List. It's important to understand what each type of style is designed to do, so you know which type of style to use, or what type of style to create or apply to your document. Otherwise, you may not get the expected or desired results. So let's take a look at each type of style. I am going to open the Style Manager.

Overview of the five types of styles

Word 2007 has five primary kinds of styles: Character, Paragraph, Linked - which are new to Word 2007, Table and List. It's important to understand what each type of style is designed to do, so you know which type of style to use, or what type of style to create or apply to your document. Otherwise, you may not get the expected or desired results. So let's take a look at each type of style. I am going to open the Style Manager.

And I am going to click on By type. And we'll be able to see all the different types of styles here. The first set here are Character styles. There's 24 built-in Character styles. Then I see the Linked and the Paragraph styles. There's 93 built-in Paragraph and Linked styles. If I continue scrolling down, I'll see Table styles. And it's represented by this little table icon here.

There's 143 built-in Table styles. When I go all the way down to the bottom, past all of the Table styles, I'll see List styles. There's 4 built-in List styles. In addition to that 264 built-in styles - I am going to go ahead and do a cancel here so I could show you - there's 11 built-in style sets. So when I go to change styles and I hold my mouse over style set, there's 11 built-in style sets here, as well.

And they're a container to store groups of styles for you. Paragraph styles are used to format entire paragraphs of text. It might be the alignment, the line spacing. It might be indents. It might be tabs. It might be borders and shading. Those are just a few of the formatting attributes that you can store in a Paragraph style. Character formats, such as the font and font size, may also be included in Paragraph styles, as long as they refer to the entire paragraph.

One of the most common pre-built Paragraph styles is the Normal style. Styles such as Heading styles, better known as Heading 1, 2, 3 et cetera, and the Header and Footer styles are actually Linked styles, which we'll cover in just a moment. Now Character styles, it might be a word that you have, or it might just be one letter. It might be a sentence that you are using. Each one of those would be considered Character styles.

So if you apply bold, italics, underline, your font size is different, the color of your font, if you don't apply those to the entire paragraph, then they can be saved as a Character style. One of the most common reasons for using Character styles, as opposed to just bold or italics, is you may easily apply these styles within your document and then modify the style at a later date. Doing so will make this change throughout your entire document with one little modification to your style.

For example, you may have applied a Character style whose attributes contain the formatting bold, italics and underline. It's decided that throughout your 50 page document it needs to just be bold and italics instead. As opposed to visiting all instances throughout your 50 pages, just make a little change to the Character style, and you are done. Now Linked styles, they are new to Word 2007. Remember Heading 1 through 9, body tags, Header and Footer styles are all Linked styles.

If I take this 'To change the overall look of your document' and I apply this Title style, I can tell it's a Linked style because of the little icon that's over next to it. It's got a little paragraph mark and a character mark with a little 'a'. So it means I can use it as either a Paragraph or a Character style. So if I just have the first sentence selected and I click on Title, I am now using that as a Character style. If I select the entire paragraph and then click on Title, now I am using it as a Paragraph style.

Just a note to you veteran Word users: Word 2007's Linked styles take care of the longstanding issue of the "Char Char" styles. Char Chars will no longer haunt your documents. Table styles contain such formatting as alignment, borders and shading and alternating row and column colors called banding. Although there are 143 built-in Table styles, you can create your own, and you can add them to the Table gallery. List styles are used to format list containing bullets, numbering and symbols.

You can store up to nine levels of formatting, called multi-level formatting, and can use a mixture of numbering, bullets, and symbols, all in one style. They can be linked to other styles, and they can also be used to create a table of contents. In this movie, we learned about the five primary types of styles: Paragraph, Character, Linked, List and Table, and how each is designed. By knowing what each type of style is used for, we will know the best type of style to use in our documents.

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Word 2007: Styles in Depth

43 video lessons · 6637 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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