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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
Word 2007 has five primary kinds of styles: Character, Paragraph, Linked - which are new to Word 2007, Table and List. It's important to understand what each type of style is designed to do, so you know which type of style to use, or what type of style to create or apply to your document. Otherwise, you may not get the expected or desired results. So let's take a look at each type of style. I am going to open the Style Manager.
And I am going to click on By type. And we'll be able to see all the different types of styles here. The first set here are Character styles. There's 24 built-in Character styles. Then I see the Linked and the Paragraph styles. There's 93 built-in Paragraph and Linked styles. If I continue scrolling down, I'll see Table styles. And it's represented by this little table icon here.
There's 143 built-in Table styles. When I go all the way down to the bottom, past all of the Table styles, I'll see List styles. There's 4 built-in List styles. In addition to that 264 built-in styles - I am going to go ahead and do a cancel here so I could show you - there's 11 built-in style sets. So when I go to change styles and I hold my mouse over style set, there's 11 built-in style sets here, as well.
And they're a container to store groups of styles for you. Paragraph styles are used to format entire paragraphs of text. It might be the alignment, the line spacing. It might be indents. It might be tabs. It might be borders and shading. Those are just a few of the formatting attributes that you can store in a Paragraph style. Character formats, such as the font and font size, may also be included in Paragraph styles, as long as they refer to the entire paragraph.
One of the most common pre-built Paragraph styles is the Normal style. Styles such as Heading styles, better known as Heading 1, 2, 3 et cetera, and the Header and Footer styles are actually Linked styles, which we'll cover in just a moment. Now Character styles, it might be a word that you have, or it might just be one letter. It might be a sentence that you are using. Each one of those would be considered Character styles.
So if you apply bold, italics, underline, your font size is different, the color of your font, if you don't apply those to the entire paragraph, then they can be saved as a Character style. One of the most common reasons for using Character styles, as opposed to just bold or italics, is you may easily apply these styles within your document and then modify the style at a later date. Doing so will make this change throughout your entire document with one little modification to your style.
For example, you may have applied a Character style whose attributes contain the formatting bold, italics and underline. It's decided that throughout your 50 page document it needs to just be bold and italics instead. As opposed to visiting all instances throughout your 50 pages, just make a little change to the Character style, and you are done. Now Linked styles, they are new to Word 2007. Remember Heading 1 through 9, body tags, Header and Footer styles are all Linked styles.
If I take this 'To change the overall look of your document' and I apply this Title style, I can tell it's a Linked style because of the little icon that's over next to it. It's got a little paragraph mark and a character mark with a little 'a'. So it means I can use it as either a Paragraph or a Character style. So if I just have the first sentence selected and I click on Title, I am now using that as a Character style. If I select the entire paragraph and then click on Title, now I am using it as a Paragraph style.
Just a note to you veteran Word users: Word 2007's Linked styles take care of the longstanding issue of the "Char Char" styles. Char Chars will no longer haunt your documents. Table styles contain such formatting as alignment, borders and shading and alternating row and column colors called banding. Although there are 143 built-in Table styles, you can create your own, and you can add them to the Table gallery. List styles are used to format list containing bullets, numbering and symbols.
You can store up to nine levels of formatting, called multi-level formatting, and can use a mixture of numbering, bullets, and symbols, all in one style. They can be linked to other styles, and they can also be used to create a table of contents. In this movie, we learned about the five primary types of styles: Paragraph, Character, Linked, List and Table, and how each is designed. By knowing what each type of style is used for, we will know the best type of style to use in our documents.
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