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Navigating documents

From: Word 2007 Essential Training

Video: Navigating documents

It's time to talk about getting around your documents. Like previous versions of Word, you can use your keyboard to get around. You can use your mouse and then there are also a number of helpful navigation tools you can use right inside of Word to quickly get from A to B so let's check them out. To do that, we're going to need to open up a longer document so if you've got any open right now you can just close them like I have and then proceed to the Office button, give it a click, go down to Open and then of course you can then navigate to the Lesson1 folder of your exercise files and that's where to find this one here, recipe_book.

Navigating documents

It's time to talk about getting around your documents. Like previous versions of Word, you can use your keyboard to get around. You can use your mouse and then there are also a number of helpful navigation tools you can use right inside of Word to quickly get from A to B so let's check them out. To do that, we're going to need to open up a longer document so if you've got any open right now you can just close them like I have and then proceed to the Office button, give it a click, go down to Open and then of course you can then navigate to the Lesson1 folder of your exercise files and that's where to find this one here, recipe_book.

So give it a click and click the Open button. All right, so our document opens up on screen, it will look like some kind of cover page. We're going to begin with the old- fashioned way of moving around our document using the keyboard. So of course if we use the up and down arrows, the cursor keys, each time we hit the down arrow we move from line to line, we'll move from one line to the next so it can be a very slow way to move around your document. But here we are moving from line to line with each click of the down arrow. We can move back up with the up arrow.

And of course left to right, with each tap at the keyboard. We move one character left, one character right at a time. To move quickly through the various pages, in other words if we wanted to move a screen-ful at a time, we can use the Page Up and Page Down keys. I'm going to hit Page Down, it shows me in the next screenful of information, Page Down again shows me the next screenful. It's not an entire page, you can see I'm just seeing a screenful each time I hit Page Down, same thing going backwards with Page Up. Now if I hold down the Control key while I do that then I will move to the top of of each page, either moving down or up.

Holding down Control on the keyboard, try hitting your Page Down key. It takes you to the top of the next page, top of the next page, and so on. Hold down Control and hit Page Up at the same time, you move up to the top of the previous page. So these are all things we've been doing for very long time in Word and other documents and other programs for that matter. Some other shortcuts that are handy: to move right to the end of your document, hold down the Control key and press End. It's right next your Page Down key. That takes you to the very bottom of the very last page in your document.

If I look to my status bar down here, we're on page 30 of 30. Hold down Control and press the Home key and that does the opposite, it takes you to the very top of page 1 and sure enough, down here on my status bar, it says I'm at page 1 of 30. OK. Another way get around is the wheel mouse, so if you've got a mouse with a little rotating wheel, on top in between the buttons, as you scroll through your page moving the wheel down or up, you can see you can scroll quickly, and it's really the equivalent of using the scrollbars.

Scrollbars show up across the right hand side going from top to bottom, and if you can't see the entire width of your page, you'll see a horizontal scrollbar appear down across the bottom. Right now if I was to hit the little arrow at the bottom of the scrollbar, with each click you can see I'm moving a line at a time. It's not moving my cursor, it's just changing my view of the document. So a lot of people get mixed up here, same thing with the wheel mouse. As I scroll down using the wheel mouse, I'm not actually changing the location of my cursor.

If I was to start typing right now I'd be actually on page 1 typing away. So people need to remember to click on the page where they want to do their editing. Now at the top of the scrollbar, I've got a little arrow to move me up a line at a time and one at the bottom, but to move a full screenful at a time, I can click anywhere on the scroll bar, either below the button or above the button that moves along the scrollbar. So here's the button and of course I can click and drag that to scroll through my document, but if I click above it, I'm going to move a screenful up at a time.

If I click below that button, I'm going to move down a screen-ful at a time. Handy little shortcut. So that's our scrollbar. Now one of the cool ways that you can get around a long document like this quickly is by using the Browse by Object feature. So if I scroll down to the very bottom here of my scrollbar, I've got two double arrows and you can see, as I hover over them, they are the same as hitting the Control key and the Page Down key at the same time or the double arrows pointing up, Previous Page, holding down Control and hitting Page Up. So let's try that.

I'm going to hit the double arrows down. And of course my cursor does move when I do this. So it moves from page 1 to 2 to 3 to 4, with each click I'm moving to the top of the next page. If I want to move to the top of the previous page, the double arrows pointing up. So why is it a page at a time? That's because we get to choose the objects we want to browse by, and right in between these two double arrows I see this dot here and as I hover over that, you can see that the Browse by Object here is actually where I go to select it and it's Page right now.

So I'm going to click on that and here are my options. I've got Go To, Find, these are a couple of options that are included in the Browse by Object, Browse by Edits, look for headings, there's graphics and tables, etc. The last one here is Browse by Page, and that's my default. So I'm going to change it to Browse by Table. This is going to now take me from table to table as I hit the double arrows. So if I want to move to the next table I hit the double arrows pointing down. There is a table.

There's a table, there's another one and another one and you can see with each click I'm moving from table to table. To move back through the tables I hit the double arrow pointing up, and it's going to take me to the previous table in my document. So the Browse by Object feature is really handy especially if you have a lot of graphics or tables, like we do in this case. You can move from one to the next quickly through your document without having to scroll through every single page. Let's change it to Browse by Page. so we click the Browse by Object button and we'll select Browse by Page.

Perfect, that's the default. OK, so now you're feeling at ease moving around a document, this means it's time to start creating your own and that's what we're going to do next.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45766 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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