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Naming conventions and aliases for styles

From: Word 2007: Styles in Depth

Video: Naming conventions and aliases for styles

The names you choose to call your styles and aliases can actually be a very important decision. Since styles travel with and stay with your document, even when sending to someone else, the more descriptive your style names are, the easier it is for you and others that may be working on your documents to distinguish each style's purpose, and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document with the same styles applied, only each has a different naming convention applied to the same styles.

Naming conventions and aliases for styles

The names you choose to call your styles and aliases can actually be a very important decision. Since styles travel with and stay with your document, even when sending to someone else, the more descriptive your style names are, the easier it is for you and others that may be working on your documents to distinguish each style's purpose, and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document with the same styles applied, only each has a different naming convention applied to the same styles.

Now, if you are not following along, and you don't have the exercise files, you may just want to watch, because you won't have the same styles, because they do travel with the document. I am going to open up the Styles pane, and I am going to click on the Extend button here underneath the Change Styles. Remember, you can also do Ctrl+Alt+Shift +S to open up the Styles pane, as well. Here in the Styles pane, we have California Style 1, California Style 10, and if I take the Preview off, you'll see that it's even harder to understand what goes where.

So how are you to know which style goes with which paragraph, or which layout you want to use here? So, when you turn the Show Preview on, it helps a little bit, but it's still really hard to tell what goes where. Now, let's take a look at document number 2. In document number 2 - I am going to go ahead and open up the Style pane again - document number 2 is called California Body Subtitle. California Body, so I know that this is a body text, so I have to add body here. This is an introduction paragraph, so that would be the California Introduction Paragraph.

The Orange County Oasis is going to be the subtitle heading to this body text, so you would say it's California Body Subtitle. Down here, this is going to be a body text, so it's California Body. So as you can see, it's a whole lot easier to understand which style goes with what just by the naming conventions. Using naming conventions for your styles and aliases can be a very important decision in making sure that the correct styles are applied throughout your documents, not only for yourself now and in the future, but for others that may be working with and use your documents.

Throughout different industries, it is becoming more and more important to know how to use styles in Word. It is becoming a mark of a person that really knows their stuff, and even lots of employment agencies throughout the country are testing on Word's styles. Having this knowledge not only can save you time and make your documents consistent, they can make you shine by showing how you know your stuff. It's important, especially when others are working on your documents, to use a naming convention that's user-friendly.

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This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6606 viewers

Mariann Siegert
Author

 
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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