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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
The names you choose to call your styles and aliases can actually be a very important decision. Since styles travel with and stay with your document, even when sending to someone else, the more descriptive your style names are, the easier it is for you and others that may be working on your documents to distinguish each style's purpose, and apply the correct and intended style. To demonstrate how important naming conventions are, let's take a look at the same document with the same styles applied, only each has a different naming convention applied to the same styles.
Now, if you are not following along, and you don't have the exercise files, you may just want to watch, because you won't have the same styles, because they do travel with the document. I am going to open up the Styles pane, and I am going to click on the Extend button here underneath the Change Styles. Remember, you can also do Ctrl+Alt+Shift +S to open up the Styles pane, as well. Here in the Styles pane, we have California Style 1, California Style 10, and if I take the Preview off, you'll see that it's even harder to understand what goes where.
So how are you to know which style goes with which paragraph, or which layout you want to use here? So, when you turn the Show Preview on, it helps a little bit, but it's still really hard to tell what goes where. Now, let's take a look at document number 2. In document number 2 - I am going to go ahead and open up the Style pane again - document number 2 is called California Body Subtitle. California Body, so I know that this is a body text, so I have to add body here. This is an introduction paragraph, so that would be the California Introduction Paragraph.
The Orange County Oasis is going to be the subtitle heading to this body text, so you would say it's California Body Subtitle. Down here, this is going to be a body text, so it's California Body. So as you can see, it's a whole lot easier to understand which style goes with what just by the naming conventions. Using naming conventions for your styles and aliases can be a very important decision in making sure that the correct styles are applied throughout your documents, not only for yourself now and in the future, but for others that may be working with and use your documents.
Throughout different industries, it is becoming more and more important to know how to use styles in Word. It is becoming a mark of a person that really knows their stuff, and even lots of employment agencies throughout the country are testing on Word's styles. Having this knowledge not only can save you time and make your documents consistent, they can make you shine by showing how you know your stuff. It's important, especially when others are working on your documents, to use a naming convention that's user-friendly.
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