Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Modifying toolbars and keyboards

From: Word 2007 Essential Training

Video: Modifying toolbars and keyboards

Although the title of this lesson speaks to modifying toolbars and keyboards, you don't really have many toolbars to edit anymore thanks to the context-sensitive ribbon up here, there's really only the Quick Access toolbar over here on the left to customize. We'll look at a couple of ways to do this and then we'll customize some keyboard commands too. Now by default in my humble opinion, the Quick Access toolbar here is lacking and needs customizing right off the bat. I remember my first time with Word 2007. I just couldn't believe how I had to click a button called the Office button, then move down to Print and then either click on it to bring up the Print dialog or choose from three print options on a submenu.

Modifying toolbars and keyboards

Although the title of this lesson speaks to modifying toolbars and keyboards, you don't really have many toolbars to edit anymore thanks to the context-sensitive ribbon up here, there's really only the Quick Access toolbar over here on the left to customize. We'll look at a couple of ways to do this and then we'll customize some keyboard commands too. Now by default in my humble opinion, the Quick Access toolbar here is lacking and needs customizing right off the bat. I remember my first time with Word 2007. I just couldn't believe how I had to click a button called the Office button, then move down to Print and then either click on it to bring up the Print dialog or choose from three print options on a submenu.

I though to myself, what happened to the old quick print button where one click would do the job? Well it's still there tucked away and the first thing I learned was how the bring it out and onto the Quick Access toolbar where it can be easily accessed. We did that a few lessons ago. Well, let's start with a similar scenario. Let's say we like to open documents, that's something that happens quite regularly. Well there's no Open button here on the ribbon, there's nothing on the Quick Access toolbar. We have to go to the Office button to do it unless we click the drop down here next to the Quick Access toolbar and as soon as we do, you'll notice that some of these items have check marks.

Save, Quick Print that we added earlier, Undo and Redo are already there, but there's Open. It doesn't have a check mark. As soon as I click Open, look there it shows up here on my Quick Access toolbar. So when I need to open a document that's where I'm going from now on, one click. Well that's pretty easy, but there's another way to add buttons to the Quick Access toolbar. Let's just say that we like to use the Zoom button a lot. Well from this drop down you can see there is no zoom option. So I'll just click that to close that. It doesn't show up here on my Office button, but it is on the ribbon.

So I'll click in my document and I'll click on the View tab, and there's my Zoom button. To get it on the Quick Access toolbar, I just right-click, right-click and then I select add to Quick Access toolbar. There it goes. That was pretty easy too. Again, very easy. Yet another button I wish was there was the Close button. Now it doesn't show on the ribbon or on the drop-down list on the Quick Access toolbar. You have to go the Office button for that one, but you can add it to the Quick Access toolbar by showing more commands.

I'll show you what I mean. If we go to this drop down on the Quick Access toolbar you'll see down near the bottom more commands and when we click that, by default, Customize is selected over here in our Word Options dialog. Popular Commands is selected, and we look at Popular Commands, I can't believe it, but Close is not here. So closing a document is not here, but if we change Popular Commands to All Commands, we'll see all of the commands in Word listed in alphabetical order.

So I'm just going to scroll down now to the Cs, and that's where I'm going to find Close. So there it is, I've got Close, Close All, I've got close buttons for headers and outlines and print preview and all kinds of stuff too. But this the one I want for closing my documents. I click it and then I click Add. It's now going to be added to my Quick Access toolbar when I click OK. But before we do that I might want to reorder things. For example, maybe Open, Close and Save should all be together since they're related to files.

So with Close selected, I'm going to hit the up arrow here just to move it up next to Save. Open. I'm going to move it up as well, I think between Save and Close. The others are fine where they are except for maybe Quick Print. I'm going to move it up, right before Undo. And maybe now I've decided I don't use this all that much. It doesn't belong on the Quick Access toolbar. I can select it and then I can choose Remove from down below. Just to take it off. So when I click OK, I'm going to save my changes, and I'm going to see my updated Quick Access toolbar.

Now one more tip, or trick if you will, to remove a button while you're not in the Word Options dialog box, all you do is right-click the button that you want a remove on the Quick Access toolbar and select Remove. So for example, maybe we that don't use the Close button. We would right-click it and there's Remove from Quick Access toolbar. Now I do like the Close button so I'm not going to click Remove. I'll just come down here and click inside my document to leave it there. If you don't like the Quick Access toolbar showing up where it is above the ribbon, you can actually move it down below the ribbon and again, you can do that from a different location.

So for example if I right-click on any button on the Quick Access toolbar, you'll see that I can actually move this to another spot, and I think it should go below the ribbon so Show Quick Access toolbar below the ribbon moves it down below. Now another way to move it is to go to the drop down. And now you can see instead of it saying Show Below the Ribbon it says Show Above the Ribbon and that'll move it back up where I actually prefer it. All right. I think that's enough for Quick Access toolbar. Let's talk keyboard shortcuts now.

All the ones you're used to are still there, plus a bunch of new ones. These, like the Quick Access toolbar, can also be customized. So we do that by going to the Office button and down to Word Options. Now we're going to click on Customize over here and for us to customize our keyboard shortcuts we have to go way down to the bottom. Here's where we see keyboard shortcuts, and there is a Customize button right there. So give it a click to launch the Customize Keyboard dialog box and you can see that our commands over here are categorized.

Office Menu is selected right now so those are the commands we're seeing from the Office Menu. If I go to the Insert tab, these are insert commands. If I go to Page Layout, you can see that AlignBottom right here, or if I click on a different one, like AlignCenter, there are no shortcut keys actually being used for these. If I go to AlignTop, again, nothing there. If I go to my Insert tab and click on some of these, not many of them actually have a shortcut assigned to them.

We would see those in the current key section down here. Under View, look at that, DocSplit, it does have a shortcut key. It's At + Control and the letter S as in split. Well I'm going to add one now, Page Layout tab, let's go here and let's scroll down to our margins where we setup our page layout margins. So here's our PageSetupMargins command. If I click on it, there are no shortcut keys for this but I can add a new one. So I'm going to click in here under where it says Press new shortcut key, and I'm going to try Control and the letter M. Hold down Control on the keyboard, press the letter M simultaneously and down here you can see that it's currently assigned to Indent.

So I don't want to overwrite something that's already in there. I'm going to hit my backspace once to take that out. I'm going to try Alt + M, holding down the Alt key and pressing M for margin. You see it's currently assigned to AlignBottom. So that one's taken too. How about holding down Control and Shift and then the letter M? Well that doesn't work. I can't get that to work. How about Alt + Shift and M. Ah, that one does work, and it's currently assigned as well.Sso it's very difficult to find one but you may find one that you never use like MailMergeToPrinter.

I don't actually use that. So I'm going or reassign this to my PageSetupMargins so all I have to do is click the Assign button now. There we go. Alt + Shift + M is assigned to PageSetupMargins so I can close this now and I can test that out momentarily. I'll click OK. If you're not looking at a blank document, go ahead and open up a new one by clicking the Office button and then New. We want to open up a blank document; I already have one.

And I'm going to try this now. I'm going to hole down my Alt + Shift and press the letter M and see what happens. Look at that. The Page Setup dialog does appear and I'm looking at my Margins tab and my first margin is already highlighted for me. OK. I'm going to cancel that, I'm not ready to change by margins now but it's nice to know that I have that shortcut. So if you can think of some often used commands that don't have a keyboard shortcut assigned to them, or maybe it's a command that you rarely use assigned, assign it yourself.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 46301 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.