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Modifying built-in table-of-contents styles

From: Word 2010: Styles in Depth

Video: Modifying built-in table-of-contents styles

The table of contents in Word is a field code. If you press Alt+F9 on your keyboard, you can toggle this field code on and off. Because of this fact, if you manually make changes to your table of contents, or TOC for short, every time Word updates the field, you'll lose all of your modifications. This can be time consuming and just plain frustrating. So how do we get this field code to stop overwriting our changes? Well, you probably guessed it--styles.

Modifying built-in table-of-contents styles

The table of contents in Word is a field code. If you press Alt+F9 on your keyboard, you can toggle this field code on and off. Because of this fact, if you manually make changes to your table of contents, or TOC for short, every time Word updates the field, you'll lose all of your modifications. This can be time consuming and just plain frustrating. So how do we get this field code to stop overwriting our changes? Well, you probably guessed it--styles.

Word uses built-in styles, appropriately named TOC styles, to format the TOC. Therefore modifying the TOC styles will tell Word to keep our formatting and our modifications. Let me show you how this works. Open the Styles pane. Now click on this first line that's starts with "DESERT TO SEA." This area is highlighted because it's a field. We want to indent our TOC on the left at two inches, so click and drag this bottom square in your indent to 2. And we also want our page numbers to be indented on the right.

First off, you can see you've a right- aligned tab. It looks like a backwards letter L. If you click and drag--drag it to 6 inches here--and let go, it will move your tab in. Let's also indent on the right by clicking and dragging this upside-down triangle to 6 as well. Now this is what we want our TOC Heading level 1 to look like. Now what we're doing here is creating a style by example. So this is our example, so all we have to do is come over to our Style pane, locate TOC1, click on the down arrow, and then choose Update TOC1 to Match Selection, and that's it.

Now when we update our table, it will stay in place and keep our formatting, because we changed the TOC style. If we had used Heading styles 1 through 3 in our TOC instead of simply using just one level, we could continue making modifications to the built-in TOC style 2 and the TOC style 3, and you could see both of those over here in our Style window. Modifying a TOC and getting the same results each time you update the table is simply a matter of modifying your built-in TOC styles.

By doing so, you'll avoid gray hair due to stress and hair loss from pulling it out in frustration.

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This video is part of

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Word 2010: Styles in Depth

45 video lessons · 10859 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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