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Word 2007: Styles in Depth
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Modifying built-in table of content styles


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Word 2007: Styles in Depth

with Mariann Siegert

Video: Modifying built-in table of content styles

The table of contents in Word is a field code. Because of this fact, if you manually make changes to your table of contents, or TOC for short, every time Word updates this field - let's say, for example, you print, you save, or you even use print preview, the field automatically updates and you lose all of your modifications. This can be time-consuming and just plain frustrating. So, how do we get the field code to stop overwriting our changes? You probably guessed it: styles.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Modifying built-in table of content styles

The table of contents in Word is a field code. Because of this fact, if you manually make changes to your table of contents, or TOC for short, every time Word updates this field - let's say, for example, you print, you save, or you even use print preview, the field automatically updates and you lose all of your modifications. This can be time-consuming and just plain frustrating. So, how do we get the field code to stop overwriting our changes? You probably guessed it: styles.

Word uses built-in styles, named appropriately: TOC styles, to format the TOC. Therefore, modifying the TOC styles will tell Word to keep our formatting and our modifications. Let me show you how this works. Open up the Styles pane, and you can click on the little extend button or use your keyboard shortcut, Alt+Ctrl+ Shift+S. Now, this area is highlighted because it's a field. So you see this gray area around all of this line. That means that's a field code.

So that's why it keeps changing on you. So, if we change this style, it should fix that. You can see that right here, the alignment on this side needs to be indented; it's off here. So, let's indent this. You've got a triangle going down, a triangle going up, and then you've got a little square on the bottom. Grab the square and pull it to 2. We're going to move the right tab, which is kind of stuck over here - you'll see it, and it's barely visible.

It looks like a backwards L, and that's your right tab there. And if you grab it and pull it - we're going to pull it to 6, on your ruler - and drop it, it fixes that problem. Now that looks pretty good, but all we've done right now is modify this one little sentence, and as soon as it's updated, it gets all messed up again. So we don't want that. What we're going to do is we're going to locate TOC 1 in the Styles pane. So find your TOC 1, and we're going to click on the down arrow next to it, and we're going to choose Update TOC 1 to Match Selection, and there you go. That's it.

Now, when we update our table, it will stay in place, and it will keep our formatting because we changed the TOC style. Keep in mind that if we had used multiple levels to create our TOC, for example, we used Headings 1 through 3 in our TOC instead of simply one level, we could continue making modifications to the built-in styles TOC 2, TOC 3, et cetera. Modifying a TOC and getting the same results each time you update the table is simply a matter of modifying your built-in TOC styles.

By doing so, you'll avoid gray hair due to stress, and hair loss from pulling it out in frustration.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

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