Start learning with our library of video tutorials taught by experts. Get started

Word 2007 Essential Training

Modifying Display and Document settings


From:

Word 2007 Essential Training

with David Rivers

Video: Modifying Display and Document settings

OK, if you didn't get enough options thrown at you in the last couple of lessons, here comes some more. We're going to look at some of the display settings you have control over and then some of the document settings, like how you save, print and even store a default page layout. So we don't really need to have anything on our screen at this point, but we are going to go up to the Office button up here and and click on Word Options. Okay, so we came here earlier, but we're going to go to the Display options now by clicking Display on the left-hand side and just look at some of the Display settings that are set up here.
Expand all | Collapse all
  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Modifying Display and Document settings

OK, if you didn't get enough options thrown at you in the last couple of lessons, here comes some more. We're going to look at some of the display settings you have control over and then some of the document settings, like how you save, print and even store a default page layout. So we don't really need to have anything on our screen at this point, but we are going to go up to the Office button up here and and click on Word Options. Okay, so we came here earlier, but we're going to go to the Display options now by clicking Display on the left-hand side and just look at some of the Display settings that are set up here.

We looked at some of these in the earlier lessons but right here, Page display options, you'll see that whitespace will be shown in between pages in our Print Layout view. Now if we turn that off, the Print Layout view is just going to show the text flowing from one page into the next with a a simple line in between the two. The highlighter we talked about in an earlier lesson, where we were highlighting text in yellow or purple or whatever color you like. Those highlighter marks will show up on our page but if we turn this off, we won't see them.

Show document tooltips on hover. So those little tool tips that pop up when you hover over buttons and areas of your text, those tool tips can be turned off if you want by deselecting this check box. We already talked about the formatting marks in an earlier lesson but if you wanted to see how many tabs were showing up on a document in between text. You can show tab characters, you can show spaces, paragraph marks or, in other words, where the Enter key was hit in a document, hidden text, anchors, and so on. If you want them all showing, you just click this one box down below.

We don't want those shown but we'll go down to our Printing options and you can see that drawings like graphics and so on in a Word document do print, but background colors and images, document properties, hidden text- they don't print. Not by default that is. So if you wanted to, for example, have the document properties printed on every copy that you print out, you would select it here rather than in the document for that one single document. Remember we're setting a default settings here. We can set them up for individual documents as we're working on those documents but any changes we make here will apply to all documents.

Let's take a look at some of the Save options now. We'll click Save over here on the left and you can see that files are saved in this format, which is the new Word 2007 format. The extension DOCX, DOC-X. If we wanted to save to a different format by default rather than, again, setting it for every single document, we can choose from a number of different formats here. The most common one might be this older version Word 97-2003 format, if you're going to be sharing a lot of documents with people who don't have Word 2007.

We'll leave that DOCX. There is an AutoRecover or save that happens every 10 minutes by default. So if the power were to go out and you were working on your document, you could probably get back most of it except for the last 10 minutes maximum in this case, but we can change that number from one to 120 for two hours. AutoRecover file locations, you can see where these auto-recovered documents are being stored. And the default file location is in the documents folder under my name here so you can choose a different default location by using the Browse buttons.

Off-line editing options for document management server files, if you're working on a document management system and you're sharing files that are stored on the server, you can do some off-line editing. Here are the options you can set up here and there's Preserve fidelity when sharing this document, we saw this earlier. One neat option is embedding fonts in the file so if you're sharing a document and you use some fancy fonts that maybe the person you're sending it to doesn't have, then there's some font replacement that goes on so their document won't look exactly the way it does when you look at it using proper font.

So an option is to actually send the fonts along with the document and then embed those fonts right in the file. I'm going to turn that back off. All right, let's click OK. Go back to our document. What we're going to do now is look at how you can set up a default page layout for the documents you create from now on. So we could and probably should do this and next time we create an actual document, just to be lazy and save some time, but I want to show this to you now, so we'll use a blank document for this.

If you don't have a blank document on your screen already just to up to the Office button, click New, and choose Blank Document. You'll have what I have on the screen. All right. I want you think of a scenario and this a typical scenario where you might want to change the default layout for your pages. If you find that your documents consistently use a different layout than the default you get with Word, which is for example a one-inch margin all away around on an 8.5 x 11 sheet of paper, no problem.

You just change the default. So what we're going to do is go up to the Page Layout tab and make some changes to this blank document. Under Page Layout, what we can change are things like margins for example. Let's go over here and change our margins. We'll go to this one here called Narrow. The other thing we can do is just change the size of our page. Lets say we use legal all of time, we work in a legal office. And we'll leave the orientation and that kind of stuff as is. Now maybe this is the format we use most often, and we'd like to make it our default.

Well, no problem. We can actually just click the Default button to make this happen. The Default button is down in the Page Setup dialog box so we'll go up here to the dialog box launcher under Page Setup, give it a click and all of our settings are in here in 8.5 x 14. You can see that's our legal selection, there's our margins and all we do is go down here at the bottom left corner, click on the Default button, and we will get a warning. "Do you want to change the default settings for pages setup? the change will affect all new documents based on the Normal template" that we use.

So when we click Yes, we're left with our new document, but let's just go on close that without saving it. So we'll go up to the Office button, click Close and say No and create a new blank document. We'll go up to our Office button, click New, Blank Document is selected. Remember this is based on the Normal template. When we click Create, look what we get. We get those margins at a half-inch and if I scroll down, you'll see that I'm using a legal piece of paper here, a 14 inch long page.

So that's our new default. Very cool. That'll save us some time from now on. Now the last group of modifications I'd like to look at is with regard to changing your toolbars and keyboard options. That is coming up next.

There are currently no FAQs about Word 2007 Essential Training.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked